PWS_Prehabilitative_Neck_and_Back_Fitness_Services_12Sep19.docx

(Revised on 28 Aug 2019 – changes highlighted in yellow)

PERFORMANCE WORK STATEMENT (PWS)

FOR

Pre-Habilitative Neck and Back Fitness Program

1.0 General:

1.1 Scope: The contractor shall provide all personnel, supervision, equipment and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform “pre-habilitative” fitness services, as defined in this PWS.

1.1.1 The primary effort supported by this contract will be the delivery of Athletic Trainer services and Strength and Conditioning Specialist services for fighter pilots. The contractors will train the pilots how to improve their resistance to the extreme forces their neck and back encountered in fighter operations. Through this program of neck and back strengthening the pilots will be more resilient, more mission capable, and will have improved quality of life as a result of the decrease in neck and back pain. The fighter pilots of the Vermont Air National Guard will be the clients for this contract.

1.2 Background: Surveys indicate up to 100% of fighter aircrew have some type of spine discomfort during their career. This includes issues in the neck, upper back, and lower back (cervical, thoracic, and lumbar spine). This is caused by the dynamic movement pilots experience while operating aircraft under high G forces, and the unique stresses caused by the equipment that is necessary for flight. The helmet that is worn during flight weighs approximately 5 pounds and combined with experiencing up to 9 Gs, or 9 times the force of gravity, the neck and back can be supporting over 130 pounds in a dynamic maneuvering scenario. Often these forces are exerted while looking over the shoulder while the torso is twisted. These forces can result in several types of neck and back injury. The Optimizing the Human Weapon System (OHWS) program is intended to address this pressing concern and better prepare fighter pilots to meet the unique physical needs of fighter operations.

1.2.1 Previous efforts in some fighter units have demonstrated success in decreasing pain and disability while improving performance of fighter pilots through a comprehensive program to prepare clients for the extremely challenging demands of fighter maneuvering. This OHWS program is intended to reproduce this success on a system-wide basis and is described as pre-habilitation. Pre-habilitation involves prevention of disability and pain experienced as a result of fighter operations through a program specifically designed to train and otherwise prepare clients for the rigorous demands of fighter aircraft. This program will target specific neck and back strength and conditioning training which will best prepare the client. In addition, overall conditioning and health education, designed to bring clients to the peak of fitness, will further decrease the incidence and severity of neck and back problems. Further, through a program of data collection, to include objective and subjective information the program will evolve as needed to ensure this effort at improving the quality of life for clients are flexible and continue to be optimized.

1.3 Period of Performance (PoP): The Period of Performance shall be 12 Base Months and three 12-month option years. Performance will be at 158 Operations Group (OG) 108 NCO Drive South Burlington, VT 05403 for the duration of the contract.

1.4 General Information:

1.4.1 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary (PRS).

1.4.2 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.3 Recognized Holidays: The following are recognized United States (US) holidays. The contractor shall not perform services on these days:

1.4.3.1 New Year’s Day: January 1st

1.4.3.2 Martin Luther King, Jr.’s Birthday

1.4.3.3 President’s Day

1.4.3.4 Memorial Day

1.4.3.5 Independence Day: July 4th

1.4.3.6 Labor Day

1.4.3.7 Columbus Day

1.4.3.8 Veteran’s Day: November 11th

1.4.3.9 Thanksgiving Day

1.4.3.10 Christmas Day: December 25th

1.4.4 Place and Performance of Services: The contractor shall perform services for varying periods, between the hours of 0600-1700 on Tuesday through Friday and during Saturday of regularly scheduled drills (RSD) (one weekend a month training), except on recognized US holidays and scheduled down days. This schedule will be modified to accommodate night flying periods which will not normally exceed 2000 hours. Hours outside of 0600-1700 will be coordinated two weeks in advance.

1.4.4.0.1 The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.4.0.2 This is a non-personal services contract. The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. The contractor shall manage its employees and guard against any actions that are of the nature of personal services, or give the perception of personal services. The contractor shall notify the Contracting Officer (CO) immediately if they perceive any actions that constitute personal services. These services shall not be used to perform any Inherently Governmental Functions. State licenses and certification for each contractor must be from the state in which the services are provided.

1.4.4.1 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.4.2 The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times, and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance. The Government reserves the right to direct the removal of an employee for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.4.5 Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters Department of Army (HQDA) and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.5.1 For contractors requiring Common Access Card (CAC): The CAC is the DoD Federal Personal Identity Verification (PIV) credential. CAC issuance requirements are as follows:

In accordance with Department of Defense Manual (DoDM) 1000.13-M-V1, DoD Identification (ID) Cards, January 23, 2014, initial issuance of a CAC requires, at a minimum, the completion of an Federal Bureau of Investigation (FBI) fingerprint check with favorable results and submission of a National Agency Check with Inquiries (NACI) (or investigation approved in Federal Investigative Standards) to the Under Secretary of Defense for Intelligence (USD(I)) approved investigative service provider. The issuance of a CAC will be based on four criteria: (a) eligibility for a CAC; (b) verification of DoD affiliation from an authoritative data source; (c) completion of background vetting requirements according to the Federal Information Processing Standards Publication 201-2, Personal Identity Verification (PIV) of Federal Employees and Contractors, August 2013, and DoD Manual 5200.02, Procedures for the DoD Personnel Security Program (PSP), April 3, 2017, and (d) verification of a claimed identity. Sponsorship and enrollment information about each applicant must be registered in the Defense Enrollment Eligibility Reporting System (DEERS) through either the Real-Time Automated Personnel ID System (RAPIDS) using the DD Form 1172-2, or the Trusted Associate Sponsorship System (TASS).

1.4.5.1.1 HSPD-12 Background Investigation Requirements: The contractor shall ensure that all contractor and subcontractor personnel whose duties require CAC card issuance obtain them, and shall process all CAC card applications. The contractor shall ensure that all employees requiring an initial background investigation complete a Personnel Security Investigation Portal (PSIP) form at Attachment, at the earliest possible date and that this form is forwarded to the COR immediately. The COR will review the form for completeness and accuracy and forward it to the National Guard Bureau (NGB) Personnel Security manager who will initiate the investigation process via the PSIP. Contractor personnel will then receive two e-mail messages; the first will confirm that the investigative service provider has received the request, and the second will provide instructions for the completion of the appropriate form via the Electronic Questionnaires for Investigations Processing (e-QIP) system. Upon completion of the e-QIP questionnaire and submittal of all required documents, including fingerprint card to the security manager, the background investigation (BI) will be initiated. The contractor shall ensure immediate compliance with all instructions regarding background investigation processing, including those provided verbally, by e-mail or via a Government system. The contractor is cautioned that the entire process from submittal of the PSIP form to return of the FBI fingerprint check may routinely take from two to six weeks and shall factor this lead time into its hiring/placement process. The contractor shall make all reasonable efforts to ensure that contractor employees meet CAC eligibility standards upon assignment to the contract and shall be held responsible for delays, failure to meet performance requirements or decreases in efficiency in accordance with the applicable inspection clause.

1.4.5.1.2 Trusted Associate Sponsorship System (TASS): The contractor shall process CAC applications through the TASS, the procedures for which are described below. Although there is no requirement for the contractor to designate a “Corporate Facility Security Officer" (FSO) to serve as its single point of contact for the BI, the TASS application process and other CAC and security-related matters, such designation facilitates these processes. If an FSO is not established, all contractor employees requiring a CAC will be required to process their own applications. The submission process for CAC applications is as follows:

1. The contractor's FSO or contractor employee shall submit requests for a CAC via email to the designated TASS Trusted Agent (TA). The TASS TA for this requirement will be:

2. The Government will establish a TASS application account for each CAC Request and will provide each contractor employee a USER ID and password, via email, to the FSO. The FSO or contractor employee shall access the TASS account and complete the CAC application (entering/editing contractor information as applicable) at: https://tass.dmdc.osd.mil/tass. The FSO or contractor employee shall follow up to ensure that the TA is processing the request.

3. The Government will inform the contractor's applicant, via email, of one of the following:

a. Approval.* Upon approval, the information is transferred to the DEERS database and an email notification is sent to the contractor with instructions on obtaining their CAC. The contractor proceeds to a RAPIDS station (RAPIDS Site Locator: http://www.dmdc.osd.mil/rsl/).

b. Rejection.* The Government, in separate correspondence, will provide reason(s) for rejection.

c. Return. Additional information or correction to the application required by the contractor employee.

*The contractor shall maintain records of all approved and rejected applications.

1.4.5.1.3 At the RAPIDS station, the RAPIDS Verification Officer will verify the contractor employee by SSN and two forms of identification. Identity source documents must come from the list of acceptable documents included in Form I-9, OMB No. 1615-0047, "Employment Eligibility Verification." Consistent with applicable law, at least one document from the Form I-9 list shall be a valid (unexpired) State or Federal Government-issued picture ID. The Identity documents will be inspected for authenticity and scanned and stored in the DEERS upon issuance of an ID. The photo ID requirement cannot be waived, consistent with applicable statutory requirements. The Verification Officer will capture primary and alternate fingerprints, picture, and updates to DEERS, and will then issue a CAC. Issued CACs will be valid for no longer than three years, or until the individual's contract end date (inclusive of any options), whichever is earlier.

1.4.5.1.4 The contractor shall return issued CACs to the DEERS office upon departure or dismissal of each contractor employee, and shall obtain a receipt for each card and provide it to the TA/COR.

1.4.5.1.5 The contractor shall manage requests for new or renewal CAC cards in sufficient time to ensure that all contractor employees have them when needed to perform work under this contract. The contractor shall provide at least 10 calendar days advance notice to the TA, unless there are extenuating circumstances approved by the COR or KO.

1.4.5.1.6 The contractor shall obtain an Army Knowledge Online (AKO) email address for each applicant, including subcontractors, who may be deployed or require logical access to a government computer network. This can be done by going to: http://www.us.army.mil and registering as an "Army Guest," with the sponsor being the COR or a COR- designated individual if the COR is ineligible to Serve as an AKO Sponsor. Note: If employees of a contractor lose the privilege to access AKO, they lose the ability to renew their CAC. Therefore, it is critical that contractor employees maintain their AKO accounts.

1.4.5.2 Reserved

1.4.5.3 Communications Security/Information Technology (COMSEC/IT) Security. All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.5.4 Reserved

1.4.5.5 Protection of Personally Identifiable Information (PII). The contractor shall protect all PII encountered in the performance of services in accordance with Defense Federal Acquisition Regulation Supplement (DFARS) 224.103 Personally Identifiable Information and Department of Defense Directive (DoDD) 5400.11, Department of Defense Privacy Program, and DoD 5400.11-R. If a PII breach results from the contractor’s violation of the aforementioned policies, the contractor shall bear all notification costs, call-center support costs, and credit monitoring service costs for all individuals whose PII has been compromised.

1.4.5.5.1 Since the contract employees under this contract have access to and/or the ability to process information requiring protection under the privacy act of 1974, these positions are considered "ADP III" positions. Compliance with DoD Directive 8500.1, DoD Directive 5200.2, AFI 31-501 and AFI 33-202 is mandatory for ADP III positions. Therefore, a National Agency Check with Inquiries (NACI) is required for each health care worker under this contract. The Contractor shall fully adhere to the provisions of referenced publications by having each of their employees who are performing under this contract make an appointment (through the Contracting Officer Representative (COR)) with the appropriate security organization at the installation where service is provided. Each individual will be fingerprinted and required to complete the appropriate forms, usually a Standard Form 85-P, Questionnaire for Public Trust Positions. The contractor shall advise their employees that a favorable report is a required condition of employment under this contract. The Contractor shall apply for the National Agency Check with Inquiries (NACI) prior to the start of performance for each health care worker.

1.4.5.6 AT Level 1 Awareness Training (AT): All contractor employees, including subcontractor employees, requiring access to Air Force installations, facilities, and controlled access areas shall complete Level 1 AT within 30 calendar days after contract start date and within 30 calendar days of new employees commencing performance. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee to the COR within 15 calendar days after completion of training. Level 1 AT is available at http://jko.jten.mil/courses/atl1/launch.html .

1.4.5.7 Information Assurance (IA)/Information Technology (IT) Training: All contractor employees and associated subcontractor employees shall complete the DoD IA Awareness Training before issuance of network access and annually thereafter. All contractor employees performing services involving IA/IT functions shall comply with DoD and Army workforce training requirements in DoDD 8140.01, DoD 8570.01-M and AR 25-2 within six months of the start of contract performance. In accordance with DoD 8570.01-M, DFARS 252.239.7001 and AR 25-2, contractor employees performing Information Assurance Technical (IAT) functions shall be appropriately certified upon contract award. The baseline certification as stipulated in DoD 8570.01-M shall be completed upon contract award.

1.4.5.8 Information Awareness: All contractor employees with access to a government information system shall be registered in the Army Training Certification Tracking System (ATCTS) (https://atc.us.army.mil/iastar/index.php) at commencement of services, and shall successfully complete the DoD Information Assurance awareness training prior to access to the IS and then annually thereafter. (https://ia.signal.army.mil/DoDIAA/). Access to Government information systems not a part of this requirement.

1.4.5.9 iWATCH Training: The contractor and all associated subcontractors with an area of performance within an Army-controlled installation, facilities or area shall brief all employees on the local iWATCH program. This local developed training shall be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR or the KO. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance. The contractor shall report completion for each contractor employee and subcontractor employee to the COR, within 15 calendar days after completion of training.

1.4.5.10 OPSEC Training:In accordance with AR 530-1, Operations Security, new contractor employees shall complete Level I OPSEC training within 30 calendar days of their reporting for duty and annually thereafter. The contractor shall submit certificates of completion for each contractor employee to the COR within 15 calendar days after completion of training. Level 1 OPSEC training is available at http://cdsetrain.dtic.mil/opsec/.

1.4.5.11 Reserved

1.4.5.12 Reserved

1.4.6 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.6.1 Reserved

1.4.6.1.1 Reserved

1.4.6.1.2 Reserved

1.4.6.2 Lock Combinations: (https://atc.us.army.mil/iastar/index.php) The contractor shall establish and implement methods of ensuring that no lock combinations are revealed to unauthorized persons. The contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the contractor’s QCP.

1.4.7 Special Qualifications: The Athletic Trainer must be a current licensed Athletic Trainer by the state of Vermont or possess the ability to obtain licensure prior to services start.

1.4.7.1 The Strength and Conditioning Specialist must possess and maintain current certification by the National Strength and Conditioning Association (NSCA) as a Certified Strength and Conditioning Specialist (CSCS) or certified by the National Academy of Sports Medicine (NASM) as a Performance Enhancement Specialist (PES) or the Collegiate Strength and Conditioning Coaches association (CSCCa) as a Strength and Conditioning Coach Certified (SCCC) or Master Strength and Conditioning Coach (MSCC) or International Sports Science Association (ISSA) with a Strength and Conditioning Certification (SCC) or equivalent.

1.4.7.2 Maintenance of these certifications/license shall be an enduring element of the contract.

1.4.7.3 The Athletic Trainer and Strength and Conditioning Specialist must possess current certification in basic Cardiopulmonary Resuscitation (CPR) to include Automated External Defibrillator (AED) training.

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR Subpart 42.5. The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Identification of Contractor Employees: All contractor personnel attending meetings, are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non-Government entities. Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed. The contractor shall retrieve all identification media (including vehicle passes) from its employees who depart employment for any reason. The contractor shall return all identification media (i.e., badges and vehicles passes) to the KO within 14 days of an employee’s departure.

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.12 Contractor Travel Reserved

1.4.13 Data Rights: The Government has unlimited rights to all documents/materials produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.4.14 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 Contracting Officer (KO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 Contracting Officer Representative (COR): An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment will be in writing and will state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.5 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 Duties Not Including Flying (DNIF): Due to medical conditions, aircrew may be placed in this status temporarily or permanently if they are not medically fit to perform aircrew tasks.

2.1.7 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.8 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.9 Quality Assurance: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.10 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.11 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.12 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property: The Government will furnish the necessary workspace for the contractor to perform services outlined in this PWS to include desk space, telephones, computers (if desired) and other items necessary to maintain an office environment. The space provided is an approximately 800 square feet area with two small private rooms and a large open space on the basement floor of Building 140. The equipment identified in paragraph 3.3 is equipment available for vendor and client training and use within the facility.

3.2 Materials: Video depicting clients in flight showing body positions during flight. Access to client surveys as related to neck and back pain.

3.3 Equipment: Stationary Bike, rowing machine, treadmill, dumbell set (5-100lbs), kettlebell set (18-80lbs), medicine ball set (10/14/20lb), Speed rope, Ab mats (5), TRX Duo Trainer, BOSU NEXGEN pro balance trainer, glute hamstring developer, squat rack, Alpha/Charlie bar and bumper bar set, pull up bar, foam rollers (18”/36”), Crossover Symmetry (Athletic/Elite), TENS unit, Hyperice Hypervolt, inversion table, treatment table, various TheraBand, cold/heat therapy supplies, cleaning supplies.

3.4 Services: Aircrew flight equipment familiarization. Contractors will have the opportunity to receive hands on familiarization of the equipment that clients wear during flight. This equipment is required for flight and a contributing factor to the musculoskeletal stress incurred during flight.

3.5 Utilities: All utilities in the facility will be available for the contactor’s use in the performance of this contract. The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.1.1 The Contractor shall carry liability insurance IAW FAR 28.306.

5.0 TASK REQUIREMENTS. Services provided by the Contractor have the primary purpose of preventing the incidence and severity of neck and back pain. The services begin with an evaluation of each client to determine current level of conditioning and risk for injury. The Contractor shall devise an Individualized Training Program (ITP) for the client to increase conditioning to prevent neck and back pain and injury. The Contractor shall educate each client on injury prevention and assist in injury recovery through a modified program based on the injury. Ongoing evaluation will be provided with formal evaluations quarterly and as needed with remedial training as required. The Contractor shall provide the functional support required to fulfill this PWS as described in the following tasks.

5.1 The Contractor shall scientifically evaluate client functional movement, muscular balance/stability, the dynamic movements required to fly fighter aircraft and provide pre-habilitation strength and conditioning training for all assigned clients.

5.1.1 Perform initial evaluation, develop and provide client with individual training program within 20 days of client assignment. Training programs include routine physical maintenance plans, a preflight warm up routine and a post flight recovery plan and a strength and conditioning plan. The pre and post flight routine will account for the client having 5-15 minutes available pre and post flight for services. The strength and conditioning program will account for the client having 45-60 minutes, 3-4 times per week available to execute the program outside of pre and post flight activities.

5.1.2 Perform quarterly evaluations to assess individual’s progress with fitness and conditioning levels.

5.1.3 Provides assisted services pre and post flight to prepare clients for the physical demands of flight as well as preventive maintenance to reduce the risk of injury. Services shall include soft tissue manipulation, joint manipulation, traction and other techniques as required for injury prevention and pre-habilitation in accordance with AT education and practice standards.

5.1.4 Provide strength and conditioning services to clients. Develop plans, instruct on proper technique and form, assess progress and modify plans as necessary to accommodate individual client’s capabilities and progression. Modify training plans as necessary to accommodate limitations due to injuries.

5.1.5 The contractor shall provide intermittent healthy lifestyle education as it pertains to preventing neck and back injury to include but not limited to nutrition, sleep hygiene and stress management.

5.1.6 The contractor shall advise the client when they have a medical condition or injury requiring medical care and advise the client to seek care.

5.1.7 Ensure safe and effective operation of equipment and report equipment deficiencies to the COR.

5.1.8 Provide housekeeping services in the immediate work area, adhering to the infection prevention standards as noted in AFI48-149, Flight and Operational Medicine Program, chapter 10.

5.1.9 As appropriate, conduct surveys at the start of individual appointments to gather information, such as musculoskeletal discomfort, duration of discomfort, origin of discomfort, types of discomfort, instances of lost duty time due to aeromedical disposition of Duties Not Including Flying (DNIF) as well as client initiated removal from the daily flying schedule due musculoskeletal injuries that do not require medical treatment.

5.1.10 Initial reporting: Develop and provide baseline report that captures metrics related to initial evaluations performed for the clients. Report to include musculoskeletal discomfort, duration of discomfort, origin of discomfort, types of discomfort, and trends of musculoskeletal discomfort over periods of time, overall physical conditioning levels and client perception of ability to physically perform in aircraft.

5.1.11 Quarterly reporting: Develop and provide quarterly report that captures metrics related to initial evaluations performed for the clients. Report to include musculoskeletal discomfort, duration of discomfort, origin of discomfort, types of discomfort, and trends of musculoskeletal discomfort over periods of time, overall physical conditioning levels and client perception of ability to physically perform in aircraft.

5.1.12 Administer quarterly surveys to monitor client perceptions on effectiveness of OHWS program and with regards to ability to physically perform in aircraft and fly tactics without regard to physical limitations. Provide results as part of initial and annual benchmark reports.

5.1.13 Annual Reporting: Evaluate and perform trend analysis on information and metrics gathered. Based on trend analysis results, develop recommendations to improve program performance and quality.

5.1.14 Other metrics may be requested as the program matures and new information is available to guide new measures to improve client performance and to improve the OHWS program.

5.1.15 All work products, whether electronic, hard copy, or notes, including any information, reports, and products, are the property of the Government.

5.2 Reserved

5.3 Contractor Manpower Reporting Application (CMRA):

5.3.1 The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the National Guard Bureau via a secure data collection site.

5.3.2 The contractor shall completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs shall be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2019. Contractors may direct questions to the help desk at https://www.ecmra.mil.

5.3.3 Reporting period will be the period of performance not to exceed 12 months ending 30 Sep of each government fiscal year.

Information must be reported within 30 business days after the completion of this contract.

The following is what you will need to add Location Information to your contract:

*Contract Number: W912LN-19-P-50## *FSC Code: S10 (Services) *Direct Labor Hours: estimated time spent working at the site *Direct Labor Dollars: money spent for the direct labor assistance *Fiscal Year of Labor Dollars/Hours: defaulted to the current Fiscal Year *Country: defaulted to the United States *State: select the state the service was rendered by clicking on the drop down box *Zip Code: type in the zip code with four-digit extension of where the service was rendered *City or Installation of Service: type the city of where the service was rendered

* Unit Identification Code (UIC): W912LN, VTANG, South Burlington VT 05403-5873

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter/Page)

Federal Acquisition Regulation https://www.acquisition.gov/?q=browsefar or http://farsite.hill.af.mil/

Defense Federal Acquisition Regulation Supplement http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html or http://farsite.hill.af.mil/

DoDM 1000.13-M-V1 DoD Identification (ID) Cards (Enclosure 2, paragraph 3.b) 01/23/2014 http://www.esd.whs.mil/Directives/issuances/dodm/

Federal Information Processing Standards (FIPS) Publication 201-2 Personal Identity Verification (PIV) of Federal Employees and Contractors (paragraph 9) August 2013 http://nvlpubs.nist.gov/nistpubs/FIPS/NIST.FIPS.201-2.pdf

http://www.dtic.mil/whs/directives/corres/pub1.html

Army Directive 2014-05 Policy and Implementation Procedures for Common Access Card Credentialing and Installation Access for Uncleared Contractors

03/07/2014 http://www.apd.army.mil/ProductMaps/PubForm/ArmyDir.aspx

AR 190-13

The Army Physical Security Program 02/25/2011 http://www.apd.army.mil/ProductMaps/PubForm/AR.aspx

Homeland Security Presidential Directive (HSPD)-12 Policy for a Common Identification Standard for Federal Employees and Contractors 08/27/2004 https://www.dhs.gov/homeland-security-presidential-directive-12

DoDD 5400.11 Department of Defense Privacy Program 10/29/2014 http://www.dtic.mil/whs/directives/corres/dir.html#

DoD 5400.11-R Department of Defense Privacy Program 05/14/2007 http://www.dtic.mil/whs/directives/corres/pub1.html

DoDD 8140.01 Cyberspace Workforce Management

DoD 8570.01-M Information Assurance Workforce Improvement Program

AR 25-2

Information Assurance

AR 530-1

Operations Security

DoD 5220.22-M National Industrial Security Program Operating Manual 02/28/2006 (Change 2: 05/18/2016)

AR 381-12

Threat Awareness and Reporting Program (TARP) (Section II, ¶ 2-4.b)

AFI 41-210

Tricare Operations and Patient Administration Functions 06/06/2012 http://www.e-publishing.af.mil/

AFI31-501

Personnel Security Program Management 01/27/2005 http://www.e-publishing.af.mil/

AFI48-149, chapter 10 http://www.e-publishing.af.mil/

6.1 Applicable Forms: Forms applicable to the PWS are listed below:

DD 1172-2

Application for Identification Card/DEERS Enrollment

I-9 Employment Eligibility Verification

DD 441

Department of Defense Security Agreement

DD 250

Material Inspection and Receiving Report

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

5.1 & 5.1.1 Initial evaluation and Individual Training Plan Development

5.0 Athletic Training Services

5.0 Strength and Conditioning Services

TECHNICAL EXHIBIT 2

Deliverables Schedule

5.0.12 Quarterly Report

TECHNICAL EXHIBIT 3

Estimated Workload Data

This information is provided as an estimate only. It is not a guarantee of workload quantities.

BASE YEAR

OPTION YEAR 1-3

Due to deployments or flying outside of the state of Vermont, the scheduled service blocks may fluctuate between approximately 4-8 blocks a week for AT services and 4-8 blocks a week for SCS services. The lower rate will be applied from the start of the contract through spring of 2020 then approximately 1-3 months per year thereafter.

Approximate number of clients for individual assessments during the base year is 8-12 Approximate number of clients for individual assessments during the option years is 20-24

Approximate number of clients for three hour SCS training blocks is four to five, with service delivery ranging from small group exercise sessions to one on one training.

Approximate number of clients for four hour SCS training blocks is four to six; with service delivery ranging from small group exercise sessions to one on one training

Average number of clients for the pre and post flight athletic trainer services is four to six clients.

TECHNICAL EXHIBIT 4

Tentative Schedule

This information is provided as an estimate only. It is not a guarantee of schedule but representative of general scheduling game plan and considerations. During night weeks this schedule will shift to later in the day and may go as late as 2000 hours. There are approximately 8 “night weeks” per year. The block start times will be coordinated 2 weeks in advance.

Potential Tuesday-Friday schedule when performing services at a reduced rate (Contract start to Spring of 2020 or during deployments/flying outside of VT (typically 1-3 months per year)).

Spring 2020 to End of Contract except for during Deployments/ flying outside of VT.

The task orders issued by the Contracting Officer will contain the scheduling information and clients authorized to participate in the program.

image1.png image2.png