W912LN-24-Q-A006 Combined Synopsis and Solicitation.pdf

Combined Synopsis/Solicitation Vermont National Guard

4’ x 8’ x ½” Plywood and 2” x 4” x 8’ Lumber

W912LN-24-Q-A006

Using FAR 13.1 and FAR Part 12 Procedures

1. This is a Request For Quote (RFQ) for solicitation number W912LN-24-Q-A006. This solicitation is for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

quotations are being requested and a written solicitation will not be issued.

1.1. The combined synopsis is issued as a Request for Quotation (RFQ) / under solicitation number: W912LN-24-Q-A006

1.2. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2024-05 dated 22 APR 2024 as well as the Defense Federal Acquisition Regulations Supplement (DFARS).

1.3. Small Business set-aside: 100%. Applicable size standard is: 500 employees

1.4. NAICS Code: 321114

1.5. Posting Date: 13 SEP 2024. Questions due by 10:00 am Eastern Time (ET) on 17 SEP 2024.

Questions received after that time will not be answered. Answers to all questions will provided on or about 18 SEP 2024.

1.6. Response Date: 1:00 pm. ET, 20 SEP 2024

1.7. Contracting Office: USPFO-P&C-VT; Building 3 Camp Johnson, Colchester Vermont 05446.

1.8. Government Points of Contact: Contracting Officer: kathleen.b.oneill.civ@army.mil and Contract Specialist: donald.j.luby.civ@army.mil

1.9. A list of line-item number(s) and items, quantities, and units of measure:

CLIN DESCRIPTION QUANTITY UNIT OF

ISSUE

UNIT PRICE EXTENDED

PRICE

0001 4’ x 8 ’x ½” plywood 714 EA

0002 2” x 4” x 8’ heat treated, kiln dried pine/spruce/fir lumber

816 EA

TOTAL

2. DESCRIPTION: The Vermont Army National Guard has a requirement for 4’ x 8’ x ½” Plywood and 2” x 4” x 8’ Lumber in the quantities specified in the table above. 2” x 4” x 8” lumber must be heat treated, kiln dried, pine/spruce/fir. All wood material must be heat treated or fumigated with methyl bromide and marked in accordance with international standards of phytosanitary measures

(ISPM).

2.1. Provision 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services, and addendum applies to this acquisition

2.2. Provision 52.212-2, Evaluation-Commercial Products and Commercial Services applies to this acquisition.

2.3. Offerors shall include a completed copy of 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial

Services with its offer

2.4. FAR 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services applies to this acquisition.

2.5. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Products and Commercial Services, applies to this acquisition.

2.6. Additional contract provisions and clauses are applicable and included in the document titled “W912LN-24-Q-A006 FAR & DFARS Provisions and Clauses,” which has been uploaded to SAM.gov as part of this RFQ.

2.7. 2.7.Defense Priorities and Allocations Systems (DPAS) Rating: Not applicable

2.8. Addendum to 52.212-1 Instructions to Offerors also applies to this solicitation:

Addendum to 52.212-1:

1. QUOTE SUBMISSION INSTRUCTIONS

1.1. Submission Due Date. The offeror must ensure its quote, in its entirety, is submitted via email before the date and time stated above. The lateness rules for submitted quotes are outlined in FAR 52.212-1 "Instructions to Offerors- Commercial Items" referenced above and are incorporated into this solicitation.

1.2. Submission. The quote submitted in response to this solicitation shall be formatted as stated below and submitted via email to Contracting Officer (KO) Kathleen O’Neill, kathleen.b.oneill.civ@army.mil and Contract Specialist (CS) Donald Luby at donald.j.luby.civ@army.mil as well to the VTARNG Contracting Office Quote submission inbox at ng.vt.vtarng.mbx.quote-submission@army.mil. The quote shall only be submitted as described.

1.3. Quote Compliance. The Government must have received from the offeror a fully compliant quote. The quote is compliant when it conforms to all requirements, terms, and conditions of the solicitation, including the Product Description/ Requirement, quantity, salient characteristics, cost/price, and delivery schedule.

1.4. Vendor specific terms and conditions that may be contingently proposed for subsequent inclusion into the contract will not be considered by the Government in its evaluation of quotations. Vendors that are not able to comply with the aforementioned conditions will be determined as noncompliant with the solicitation requirements and therefore maybe removed from consideration for award.

1.5. Quote Acceptance. FAR 52.212-1(c) is hereby tailored for this solicitation: The contractor shall specify a quote acceptance period in the quote Summary of not less than 60 days from the date of the solicitation closing. This date may be extended by mutual agreement. The contractor shall make a clear statement in the quote as to the expiration date of the quote and the stated expiration date shall be valid for all proposed subcontractors as well.

1.6. Quote Retention. In accordance with FAR Subpart 4.8, Government Contract Files, the Government will retain one copy of all unsuccessful quotes.

1.7. Single Quote Submission. FAR 52.212-1 is hereby tailored to remove subparagraph (e) which does not apply to this solicitation. Offerors are limited to submitting one quote with one approach to meeting all the requirements of this solicitation. Quotes that contain alternative terms and conditions will be considered as taking exception to the requirements of the solicitation.

2. QUOTE FORMAT AND CONTENTS

2.1. The proposal shall contain sufficient detail for effective evaluation, without reference to links or other external resources. Document format shall be compatible with Microsoft Word/Excel 2016 (and/or Microsoft 365) and/or Adobe PDF.

2.1.1. Price quote shall be submitted in the form of the contract line item (CLIN) table provided on page 1 of this document.

2.1.2. The offeror’s quote shall include all data and information required by this solicitation and be submitted in accordance with these instructions.

2.1.3. Any contract resulting from this effort shall be required to meet United States Government regulations and statutory requirements. In addition, the offeror is expected to ensure compliance with all laws, regulations, standards, and any other constraints specifically identified in the solicitation.

2.2. Vendor quote shall contain the following:

2.2.1. Sufficient information for the Contracting Officer and/or technical evaluator to confirm that the quote meets all technical specifications of the RFQ.

2.2.2. Delivery schedule for the products quoted. If the schedule includes multiple shipments, these anticipated delivery timelines shall be provided by size and quantity. 60 days after receipt of order.

2.2.3. Price, including description of the supply, quantity, unit price, and extended price (unit price x quantity) for each contract line item.

2.2.4. Offeror’s address, Unique Entity Identifier number, and CAGE code. All offerors must be successfully registered and currently valid in SAM to be eligible for award.

2.2.5. Signature Actions/offeror Fill-Ins. Offerors shall submit a completed copy of any provisions and clauses in the document titled “W912LN-24-Q-A006 FAR & DFARS Provisions and Clauses” that have not already been submitted in SAM.gov.

2.2.6. Acknowledgement that any exceptions taken to the attachments, exhibits, enclosures, or other solicitation terms, conditions, or documents may be grounds for the Contracting Officer to reject the quote from further consideration in the source selection process.

3. EVALUATION FACTORS FOR AWARD

3.1. The government will award a contract resulting from this solicitation to a responsible vendor whose quote conforms to this solicitation and is considered most advantageous to the government based on the following evaluation factors:

• Price

• Past Performance

3.2. Evaluation of Price: Prices of offers meeting all technical specifications will be evaluated using the techniques set forth in FAR 13.106-3. Offers will also be evaluated for price reasonableness, to ensure that in their nature and amount quotes do not exceed what would be incurred by a prudent person in the conduct of competitive business. The Government shall employ price analysis techniques in accordance with FAR 13.106-3 to determine that a proposed price is fair and reasonable.

3.3. Evaluation - Past Performance: Offerors are not required to submit past performance references. The government will evaluate vendors’ past performance using the following resources:

Supplier Performance Risk System (SPRS) reports FAPIIS/SAM.gov Responsibility and Integrity reports

If there is not a rating available from any of the above sources for a given supplier, the supplier's past performance from that source will be evaluated as neutral.

4. BASIS FOR AWARD

4.1. The Government intends to award a single Firm-Fixed Price (FFP) Contract as a result of this solicitation.

4.2. In accordance with FAR 9.103, the contract will be placed only with an offeror that the Contracting Officer determines to be responsible, that is, those who can satisfactorily deliver the required products. Prospective offerors, in order to qualify as sources for this acquisition, must be able to demonstrate that they meet standards of responsibility set forth in FAR 9.104. In addition, the Government may assess the offeror’s financial ability to meet the solicitation requirements. No award can be made to an offeror who has been determined to be not responsible by the Contracting Officer.

4.3. Reasonableness. The Government will evaluate the price reasonableness of the offeror’s proposed prices to ensure that in its nature and amount, it does not exceed what would be incurred by a prudent person in the conduct of competitive business. The Government shall employ price analysis techniques in accordance with FAR 13.106-3 to determine that a proposed price is fair and reasonable.

4.4. Completeness. The Government reserves the right to conduct discussions with offerors, but discussions are not anticipated or intended. Since discussions are not anticipated or intended, the Government requires complete quotes with respect to price. A complete quote will include all information required by this solicitation.

4.5. Unbalanced Pricing. Offerors should note that pricing will be carefully reviewed to detect whether quotes are unbalanced between line items, as well as unbalance between periods. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more line items is significantly over or understated as indicated by the application of cost or price analysis techniques.