A 02 - PWS MN-CERFP Role Player Support September FY20 PR 11467373.docx

PERFORMANCE WORK STATEMENT (PWS)

Minnesota CBRNE Enhanced Response Force Package (MN-CERFP) CERFP Collective Training Event (CTE) Role Player Support 20 September 2020 – 22 September 2020 (CTE)

1.0 - General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary to provide lodging, meals, and conference/meeting space as detailed below.

1.2 Background:

The NGB J37 provides the Chief, National Guard Bureau (CNGB) with subject matter expertise on joint doctrine, training, education, and exercises to ensure a trained and balanced National Guard force ready to support any mission of the several States or Combatant Commanders. The NGB J3/7 is tasked to develop and support regional training and exercise activities aimed at enhancing domestic contingency readiness. NGB J3/7 ensures these functions are integrated and complementary where appropriate. NGB uses role players to simulate realistic conditions encountered by National Guard responders in a natural disaster or domestic terrorism events

1.3 Period of Performance (PoP): The Period of Performance shall be one event held over the course of 3 days from 20-22 September, 2020 at Volk Field, WI.

1.4 - General Information:

1.4.1 Quality Assurance (QA): The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)).

1.4.2 Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment. The Contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

2.0 - Definitions and Acronyms:

2.0.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.0.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.0.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.0.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.0.5 DELIVERABLE. Anything that can be physically delivered and includes non- manufactured things such as meeting minutes or reports.

2.0.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.0.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.0.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1 ACRONYMS:

APAC Annual Planning and Awards Ceremony AT/OPSEC Anti-Terrorism/Operational Security COR Contracting Officer Representative ESGR Employer Support of the Guard and Reserve KO Contracting Officer MNARNG Minnesota Army National Guard POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): the Government will provide property, material, equipment and/or services listed below solely for the purpose of performance under this contract: ide the

3.1 Equipment: The Government will provide a computer and projector if one cannot be provided at no charge.

4.0 - Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

5.0 - Requirements:

5.1- General:

5.1.1 Set up and operate a temporary “Fixed” moulage site to include: Lights (if needed), Electricity, Water hot / cold, Tables, Chairs, Heat / cooling areas based on weather conditions.

5.1.2 Provide a holding site / break area to include: Lights, Electricity, Water, Meals, Tables, Chairs, Toilets, Heat / cooling areas based on weather conditions.

5.1.3 Provide role players transportation support to and from Training areas, Parking lots and Break /meal areas.

5.1.4 Establish a system / plan for Communications with Exercise Planners and Exercise Control staff. Provide point of contacts, obtain radios and arrange for Internet access.

5.1.5 Use government provided identification badges (if required). Role players must have two forms of ID (state or federally issued) to enter federal training facility.

5.2 - Safety:

5.2.1 Develop and publish a formal plan to address procedures and resources available for on-site safety, “real-world” emergencies and life support capabilities.

5.2.2 Screen role players for prior medical issues due to the rigors of training requirements.

5.2.3 Provide role player orientation and mandatory safety training prior to their participation.

5.2.4 Provide vehicle to transport contracted role players to the medical emergency shelter in the event of a medical emergency. Once at the emergency shelter, local EMS will provide transportation to the nearest hospital if needed.

5.2.5 Follow all applicable federal, state, and local safety regulations. Liability and/or usage agreement may be required for access to training site.

5.2.6 Provide points of contact; with a high visibility method of identification (e.g. vest) at all training sites to supervise and support personnel.

5.2.7 Provide mandatory safety equipment (hard hats, eyeglasses, etc.) for all role players entering the collapse structure (rubble pile) location.

5.2.8 Ensure staff, employees and role Players Park only in designated areas.

5.3 - Casualty Role Players Support: Provide required support at each presentation dependent upon the exercise sequencing and pacing. Times may shift slightly based on training requirements as directed by exercise planners. Role players will get extremely wet, prop clothing will be cut off and they will be scrubbed with brushes and a lot of water (possibly cold water).

5.3.1 Provide 35 role players (actors) in accordance with specifications (quantity, locations, time and conditions) for each of the exercises on the dates of 20-22 September 2020.

5.3.2 Provide an on-site manager/expert, for assuring quality of moulage treatments. (The numbers of artisans are based on your needs to provide the number of presentations). The on-site manager must also attend a safety meeting on 19 September 2020 prior to the start of the exercises.

5.3.3 Provide exercise scenario specific moulage for casualty role players with the following types of medical issues: Multiple Compression Wounds, Geriatrics, Trauma, Chest Pain, Crush, Burn, Hot/Cold, and Panic (mental other), Chemical, PTSD, Pediatrics -- Ambulatory and Non-Ambulatory.

5.3.4 Provide causalities IAW injury list (moulage injuries listed above), provide exercise scenario specific Mass Casualty Cards (water proof) and provide injury specific acting instructions/coaching for all casualty role players.

5.3.5 Provide patient flow rates in accordance with exercise driven scenarios, provided to you the evening prior to the schedule of exercise events.

5.3.6 Role players will be moulaged (made-up) and transported to the appropriate sites in accordance with exercise timelines.

5.3.7 Provide all materials, to include ‘‘cut away’ clothing and moulage for make-up and dressing role-players.

5.3.7.1 Provide Shower or water shoes for each casualty role players.

5.3.7.2 Ensure all roles players have appropriate skin tight undergarments (swim suits).

5.3.7.3 Provide costume jewelry (inexpensive) for processing casualties’ valuables.

5.3.8 Provide person(s) to move items taken from casualty role players at start of Decon to the end of Medical treatment holding area.

5.3.9 Ensure timely pickup of role players once they have passes through medical holding to maximize the recycling and iteration process.

5.4 - Mannequin Support (REACT Provided): Provide required support at each presentation dependent upon the exercise sequencing and pacing. Times may shift slightly based on training requirements as directed by exercise planners. Provide mannequins in accordance with (quantity, locations, time and conditions) for each of the exercises.

5.4.1 Provide an on-site manager, expert, for assuring quality of moulage treatments.

5.4.2 Mannequins will be moulaged (made-up), transported and handed off to the MN-CERFP staff for placement the evening prior to the following day’s event.

5.4.3 Mannequins will be collected following each day’s event for re-moulaging and delivery back to the MN-CERFP staff.

5.4.4 Mannequins: Adults shall weigh a minimum of 150 pounds with weighted limbs;

Children 60-100 pounds; Infants 10-30 pounds. Composition of mannequins: Adults ~ 75%, Children ~15%, Infants ~ 10% mix.

5.4.5 Provide exercise scenario specific moulage for mannequins with the following types of issues: Multiple Compression Wounds, Geriatrics, Trauma, Crush, and Burn.

5.5 – Incident Command Role Players: Provide experienced/knowledgeable personnel to assume the role as Incident Commander and three Incident Command Staff Positions during training exercise 20-22 September 2020.

5.5.1 Incident Commander and staff must understand how to read and interpret the Exercise Injects relating to a Mass Casualty Incident that will be provided by the MN-CERFP.

5.6 - Payment of services:

5.6.1 The Government will pay for items identified in section 5 above through payment of this contract.

5.6.2 All services provided for this event will be provided with no tax. Service charges need to be included into the original bid, not as a separate charge; no charges outside of these proposed will be paid.

6.0 - Anti-Terrorism/Operational Security (AT/OPSEC) Requirements

6.1 Anti-Terrorism Level I Training

6.1.1 All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 3 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 3 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil

6.2 Access and general protection/security policy and procedures

6.2.1 Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

6.3 - iWATCH Training:

6.3.1 The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 3 calendar days of new employees commencing performance with the results reported to the COR NLT 45 calendar days after contract award.

7.0 - Contractor Manpower Reporting Application (CMRA):

7.1 The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the National Guard via a secure data collection site.

7.1.1 The contractor shall completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs shall be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at http://www.ecmra.mil.

TECHNICAL EXHIBIT 1

Performance Requirements Summary

This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

PWS Paragraph

Task

Performance Standard

Acceptable Quality Levels (AQL)

Surveillance Method / By Whom

Little to no interruption of event.

2% failure rate given in after actions report

Verification from SFC Axelson

5.1.4

Communication system is functional 98% of the time.

Little to no interruption of event.

2% failure rate given in after actions report

Verification from SFC Axelson

Little to no interruption of event.

2% failure rate given in after actions report

Verification from SFC Axelson

Little to no interruption of event.

2% failure rate given in after actions report

Verification from SFC Axelson

Little to no interruption of event.

2% failure rate given in after actions report

Verification from SFC Axelson

Little to no interruption of event.

2% failure rate given in after actions report

Verification from SFC Axelson

Little to no interruption of event.

2% failure rate given in after actions report

Verification from SFC Axelson

Little to no interruption of event.

2% failure rate given in after actions report

Verification from SFC Axelson

Little to no interruption of event.

2% failure rate given in after actions report

Verification from SFC Axelson

5.5.1

Incident Commander and 3 IC Staff Role Players must be experienced/knowledgeable in Mass Casualty Incidents

Little to no interruption of event.

2% failure rate given in after actions report

Verification from SFC Axelson

6.1.1

AT Level I Training

Submission of proof of completion

2% failure rate given in after actions report

Verification from SFC Axelson

6.3.1 iWATCH Training

Submission of proof of completion

2% failure rate given in after actions report

Verification from SFC Axelson

(Ver. Dec. 2015)