A_02_-_PWS_22MAY_-_Latrines.docx

PERFORMANCE WORK STATEMENT (PWS)

FOR

LATRINES

xCTC ROTATION 19-06

Table of Contents

1. General……………………………………………………………………………Page 2

2. Definitions and Acronyms…………………………………………………….Page 3

3. Contractor Furnished Property, Materials, and Equipment…………….Page 4

4. Government Furnished Property, Material, Equipment and Service….Page 5

5. Requirements……………………………………………………………………Page 5

6. Claims…………………………………………………………………………….Page 6 Appendix A – Fort Hood Range Pass Procedures……….………………….Page 7

1. General:

1.1. Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary to perform the delivery, setup, maintenance, tear-down, and removal of latrines, hand washing stations and grey water as defined in this PWS. The 1/34 ABCT latrine requirement is for approximately 583 individual latrines, 36 handicap latrines and 204 handwashing stations.

1.2. Background: The 1/34 ABCT, is participating in the Exportable Combat Training Capability (xCTC) rotation 19-06 at Fort Hood, TX. The 1/34 ABCT requires latrines, hand washing stations, and grey water removal to numerous areas around TA 40 and various training areas throughout Fort Hood, TX to support training operations. Latrines and hand washing stations must be portable.

1.3. Period of Performance (PoP): The Period of Performance shall be the duration of xCTC rotation 19-06, 15JUL19-5SEP19.

1.3.1. Location of latrines and handwashing stations will vary through-out the duration of the PoP. Base operations will be established at grid coordinates: 14R PV 089 472. See tables in 5.10.4 and 5.10.5.

1.4. No oral statements of any person, whosoever, will in any manner or degree modify or otherwise affect the terms of this contract. The CO shall be the only person authorized to approve changes in any of the requirements under this contract, notwithstanding any provisions contained elsewhere in this contract, and said authority shall remain solely with the CO.

1.5. General Information:

1.5.1. Place of Services: Place of service shall be at Fort Hood, TX (see section 5.10.4 for specific locations). The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS.

1.5.2. Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.5.3. Increased security may delay the contractor’s delivery time. It is the contractors’ responsibility to plan and prepare prior to the beginning of the PoP to gain access to the installation.

1.5.4. The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times. The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance.

1.5.5. The contractor shall obtain a Range Pass from Range Control and ensure Range Control is contacted before entering any range area.

Communication with range control is the responsibility of the contractor as the Government will not provide communication devices/radios to the contractor.

1.5.6. The contractor will not enter restricted or off-limit areas.

1.5.7. Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the CO. The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.5.8. AT Level 1 Awareness Training (AT): All contractor employees requiring access to Army Installations, facilities, and controlled access areas shall complete Level 1 AT within 30 calendar days after contract start date and within 30 calendar days of new employees commencing performance. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to the CO, within 15 calendar days after completion of training. Level 1 AT is available at https://atlevel1.dtic.mil/at/.

1.5.9. WATCH Training. The contractor with an area of performance within an Army-controlled installation, facilities or area shall brief all employees on the local iWATCH program. This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the CO. This training shall be completed prior to the PoP. The contractor shall report completion for each affected Contractor employee and subcontractor employee, to the CO, prior to the PoP.

2. Definitions:

2.1. Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.2. Contracting Officer (CO): A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

3. Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

3.1. General:

3.1.1. Each item of equipment or property furnished under this contract shall be in a safe, operational condition, and shall comply with the Federal Safety Standards, the American National Standards, and State Safety Regulations applicable to this equipment or property. If the CO or their representative determines that any item of equipment or property furnished is not suitable for performance under this contract, the CO shall promptly inform the contractor in writing.

3.2. Latrines and Handwashing Stations:

3.2.1. The contractor shall be responsible for the furnishing of all materials, labor, and equipment necessary to deliver, setup, maintain, tear down, and remove latrines and hand washing stations in accordance with the technical instructions. Prior to arrival, coordinate with the CO.

3.2.2. Latrines must be tan in color and will be completely enclosed with a screened roof ventilation window. Vents will be fitted with a mesh-screening material. Material used for construction of the latrines shall be heavy gauge galvanized metal, plastic, or fiberglass and be impervious to moisture or treated with an effective sealer. Collapsible latrines are not acceptable. All construction joints shall be sealed and contoured to prevent accumulation of dirt. Latrine tank capacity shall be 60 gallons or greater. Container tanks shall be water tight without side vents secured to the tanks. Latrines shall be free of any holes in the walls or doors, have no chemical leaks, and all doors, hinges, and latches shall operate as intended in manufacturer’s design. The doors shall be self-closing, tight fitting within ½ inch of the door frame and shall have an inside fully operational lock and outside handle. All hinges shall be securely attached and tamper resistant. Each latrine shall be equipped with wall-mounted toilet tissue holder, wall-mounted toilet seat cover holder, a wall-mounted coat hook and a urinal. Urinals shall be securely fastened to the tank or structure. Toilet tissue holder shall hold a minimum of two (2) rolls of toilet tissue and be constructed in a manner to prevent free reeling of the tissue paper. Latrines shall have sufficient rolls of toilet tissue and seat covers to last until the next day’s servicing. The urinals and toilet seat shall be rust proof and of a material having a non-absorbent finish. Urinal drains shall have adequate drain flow and/or gravity feed to the holding tank to prevent overflow from the urinal fixture. The contractor shall firmly anchor individually or in groups, each portable latrine with tie-downs, rope, and staking equipment to minimize unforeseen circumstances which might capsize or cause spillage. (See attachment 2, Specifications).

3.2.3. The Government may request handicap accessible latrines. Any handicapped latrines requested must meet specifications outlined in para. 3.2.2. and shall be ADA compliant. The cost of the handicap latrine shall be same as the latrine defined in 3.2.2.

3.2.4. All hand wash stations shall be desert sand-colored and painted with lusterless enamel finish on the exterior with two (2) countertop areas. Tank capacity shall be not less than 24 gallon fresh water capacity and 24 gallons of grey water capacity. Hand wash stations shall have two (2) liquid soap dispensers and a two-capacity paper towel dispenser filled with single-fold towels. Paper towel supply shall be sufficient to last until the next day’s servicing. Soap dispensers shall each have an eight (8) ounce capacity and shall not be less than 1/2 full at any time. Hand wash stations shall have a foot pump that can pump no less than 1.8 gallon/minute of fresh water. (See attachment 2, Specifications)

3.2.5. The contractor must have the ability to provide Liquid Waste Hauling Vehicles/Equipment resources to successfully support any awarded task order, Four-wheel drive capability is required to be available throughout the contract period. The contractor shall secure a state required permit and tank certification for all liquid waste hauling vehicles in accordance with all current applicable Federal, State, and Local laws, ordinances and regulations. The contractor shall have equipment capable of moving latrines and hand wash stations to training and support area locations. All equipment shall be in accordance with all current applicable Federal, State, and Local laws, ordinances and regulations.

3.3. Equipment must be capable of withstanding up to 60 mph wind gusts and the rough terrain of Fort Hood TX.

3.4. Contractor shall provide grey water removal from handwashing stations, shower trailer and Mobile Kitchen Trailer. See paragraph 5.7.

4. Government Furnished Property, Material, Equipment and Services (GFP/M/E/S):

4.1. General: The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

4.1.1. N/A

5. Requirements:

5.1. Price shall include delivery, setup, maintenance, and teardown. As well as, removal of all latrines, handwashing stations and disposal of grey water. The contractor shall ensure the requested equipment is delivered with all necessary parts and accessories in accordance with the requirements outlined in paragraph 3.2 as well as 5.7.

5.2. The servicing schedules will be coordinated by the CO as required. . The contractor shall service each latrine and hand wash station daily. All servicing shall be in accordance with (IAW) industry standards identified by the American National Standards Institute. Services will include:

5.2.1. Complete removal of all black water from latrines. Fort Hood, Texas does not have a black water disposal site. Contractor will be responsible for providing a location for the dumping of black water. Any sewage collected shall be dumped at an approved county or city waste disposal site.

5.2.2. Cleaning of the interior waste holding tank with a commercial grade cleaner.

5.2.3. Cleaning of the toilet seat and cover with a commercial grade bactericide.

5.2.4. All seats, doors, walls, handles, and floors shall be cleaned and sanitized and free of graffiti.

5.2.5. Recharge waste tank with sufficient quantity of chemicals to ensure an odorless unit. The contractor shall take extreme care to prevent any spillage of the waste tank contents. In the event spillage does occur, the contractor shall thoroughly clean the entire area contaminated by the spill, in accordance with all applicable Federal, State, and Local laws, ordinances and regulations. In the event of significant spillage, the CO must be notified within 12 hours.

5.2.6. Replenish fresh water in handwashing stations.

5.2.7. Restock toilet tissue, toilet seat covers, hand soap and paper towels.

5.3. Immediately after servicing and sanitizing latrines the contractor shall document in writing when each unit was serviced. Document service data shall be submitted to the Government electronically along with the invoice for payment. All costs associated with the containment and disposal of hazardous waste shall be borne solely by the contractor. Extreme caution shall be taken by the contractor to prevent any spillage of waste during the cleaning process and contractor should inspect site before moving to the next. The Government has the right to request additional cleaning of one or all of the units on site. The contractor will have 24 hours to be on site and clean a requested unit(s) after being notified.

5.4. The contractor shall perform maintenance on latrines and hand wash stations as often as necessary to ensure they are secure, water tight, fly proof, neat and in sanitary condition. Mechanical and structural maintenance shall be performed on the contractor’s liquid waste hauling vehicles and equipment at scheduled intervals and as required for maintaining in proper working condition and avoiding hazardous and unsanitary situations. The contractor shall provide a maintenance checklist on Contractor Furnished Property within five (5) days after award of contract. The Government may conduct inspections of the contractor’s equipment at any time to ensure compliance with this requirement.

5.5. Each latrine and hand wash station shall be imprinted with the contractor’s name and shall be individually and properly numbered. Letters and numbers shall be white, brown or black in color and a minimum of 3 inches high. Additionally, the latrines and hand wash stations shall be marked with the following: PRIVATE PROPERTY DO NOT REMOVE TO ANOTHER LOCATION. The contractor’s vehicles shall be marked with the contractor’s name and correct telephone number.

5.6. The contractor will be notified 24 hours in advance by the CO of the number of latrines to be furnished and the locations. The Project Manager (PM) shall be accessible by regular or cellular phone 24 hours a day seven (7) days a week. Contractor shall contact Fort Hood Range Control and building 56000, Monday through Friday 0730-1630 at 287-3321 or 287-3130.

5.7. Complete removal of all grey water from handwashing stations, shower trailer, and Mobile Kitchen Trailers. Locations specified in paragraphs 5.10.4, 5.10.5, 5.10.6, and 5.10.7.

5.7.1. Fort Hood has a grey water dumping location. Grey water site location and instructions will be provided upon contract award by CO.

5.7.2. Grey water for the shower trailer must be emptied daily during the time frame listed in paragraph 5.10.7. The shower trailer will produce approximately 20,000 gallons of grey water daily. Grey water holding tank must be completely emptied no later than 0700 CST.

5.7.3. Mobile Kitchen Trailer (MKT) will be established near 7 latrine locations. The Contractor will be notified within 24 hours of any MKT location changes by the CO. Each MKT has an approximate 1,500 gallon storage tank. The storage tank must be emptied daily.

5.8. During the course of rotations, there are occasional incidences of foreign objects being disposed of in the latrine tanks. The contractor shall screen waste effluent to be dumped to ensure that cans, bottles, rags, cloth or any foreign objects are not in the waste tank. CAUTION: If any type of ordinance is discovered, the contractor shall stop work immediately and notify Range Control at 287-3321 or 287-3130 (24 hours a day.)

5.9. The contractor shall designate a PM for performance of all work under the contract. The PM shall be responsible for total contract management and coordination. The PM shall have full authority to act for the contractor during performance of work. The contractor shall provide, in writing, the name of the PM and telephone number to the CO and identified COR within five (5) days after award of contract. The PM must be available by telephone contact at all times; 24 hours a day, seven (7) days a week. The PM shall contact the Government within two (2) hours of a request from the CO.

5.10. Delivery of Equipment:

5.10.1. The contractor shall coordinate with the CO for a delivery time on the first day of the PoP. All set-up must be complete and equipment ready for use at 0800 CST on the date listed in the tables below.

5.10.2. Initial deliveries and relocation of latrines and hand wash stations will be coordinated between the CO. The contractor shall be required to perform relocations of previously placed latrines and hand wash stations and/or provide latrines and hand wash stations to additional delivery points during the daily performance of the contract. These services shall be accomplished within 24 hours of receipt of an order in accordance with the work hours stated in Para. 1.6.4. Orders provided by anyone other than the CO are to be directed back to the Government contracting office for approval before execution. Calls for relocation placed after normal duty hours or after the contractor has left the vicinity of Fort Hood will be noted by the CO at the time of the call and the contractor will perform the relocation or requirement not later than 24 hours from the time of the call. Delivery points or locations will be identified by either building number vicinity within the cantonment area or by grid coordinates.

5.10.3. Latrines and hand wash stations shall be placed on a level surface. Latrines shall be placed with the door facing away from prevailing winds and anchored down to prevent tipping over during high wind conditions in excess of 60 miles per hour. The Government will not be responsible for damage caused by winds or other acts. Upon receipt of an order from the CO the contractor may coordinate with the on-site Point of Contact (POC) for the correct spotting location. If the contractor is unavoidably detained from meeting with the POC, it is the contractor’s responsibility to notify the Government contracting office. The CO will determine whether to continue the delivery, reschedule the delivery, or cancel the delivery.

5.10.4. Location: The contractor shall provide the following quantities of latrines at the following locations for the specified date range:

5.10.5. Location: The contractor shall provide the following quantities of handwashing stations to the following locations for the specified date range:

Note: The Government reserves the right to vary quantities by +/- 30% due to operational requirements and to make multiple awards to meet said requirements. The Government reserves the right to adjust location requirements due to operational requirements. The Government also reserves the right to increase and decrease the Period of Performance dates due to mission requirements. In the event any of these scenarios occur, the Contracting Officers Representative will notify the Contractor within 12 – 24 hours to make adjustments accordingly. The Government shall not be charged for mission changes.

5.10.6. Location: The contractor shall dispose of shower trailer grey water at the Fort Hood grey water site from the following location:

5.10.7. AT Level 1 certificates shall be delivered to the administrative point of contact, see paragraph 1.5.8.

6.1. Removal of Equipment:

6.1.1. The contractor shall be responsible for making any adjustments in quantity or location within 24 hours of notification All pre- and post-inspection/acceptance sheets must be provided to the CO.

6.1.2. Upon completion of specified period of performance (POP) the contractor shall remove the latrines and hand wash stations from the installation within 48 hours. The 48 hour period is not chargeable usage time to the Government.

7. Claims:

7.1. The contractor shall provide a copy of all pre- and post-inspection/acceptance sheets. Claims must be provided to the CO.

7.2. If a claim is submitted, it will require the joint pre- and post- inspection/acceptance sheets to accompany the claim form. Both must be provided to the CO at the time of claim submission. The pre- and post-inspection/acceptance sheets must be signed by the authorized receiving representative that is indicated in the contract. Inspection/acceptance sheets must be signed and dated. Both parties’ names must be printed legibly and signed. In the event that the contractor is not available for a joint inspection, to include when the Government shortens the length of the PoP, the Government will conduct its inspection unilaterally and submit the inspection to the contractor as evidence that the Government’s PoP is complete. The contractor shall adjust the invoice in accordance with the adjusted PoP.

7.3. If a claim is submitted without the pre- and post- inspection/acceptance sheets, the claim is subject to be denied. The contractor claim must include the following information:

APPENDIX A

Fort Hood Down Range Access Process for Civilian Contractors

Access to Fort Hood’s training and live fire area

a. Access to Fort Hood’s training and live fire area.

(1) Access to Fort Hood’s maneuver training area land and live fire training areas is prohibited without authorization from Fort Hood Range Control IAW with AR 350-19, Chapter 4, AR 385-63, DA Pam 385-63, and this regulation. Penalties for violations apply to military and civilian personnel and include the full range of statutory and regulatory sanctions, including criminal prosecution under the Uniform Code of Military Justice (UCMJ) and/or applicable sections of the United States Code (USC). A violation of this policy is punishable as a violation of a lawful general regulation under Article 92, UCMJ.

(2) All personnel will notify Range Control prior to entering or departing the live fire area on Fort Hood.

(3) Only personnel in the performance of official duties or with an approved pass are permitted in the maneuver training area.

(4) Primary means of communication with Range Control for military and Department of Defense (DOD) civilian agencies shall be military frequency modulated (FM) radio on frequency 30.45.

(5) Primary means of communication for civilians and DOD Agencies who do not have military FM radios will be by phone with Range Control (see appendix B for telephone numbers).

III CORPS & FH REG 350-40 11 June 2008

a. Recreational activities within the boundaries of Fort Hood maneuver training land and live fire areas are regulated by Range Control.

(1) Approved recreational activities within the live fire areas will not interfere with training or take priority over training.

(2) No recreational activities are allowed within the dedicated impact areas.

(3) The conduct of uncontrolled or unscheduled activities within the live fire training areas is prohibited.

b. Requests to Range Control to enter training areas will include:

(1) Unit identification, name, and grade of primary point of contact (POC) (military).

(2) DOD agency, directorate, office, and name or primary POC (DOD civilian).

(3) Name and primary POC (non-DOD civilian).

(4) Training area, live fire area, or range to which access is being requested.

(5) Purpose for access.

(6) Number of personnel.

(7) Call back number if using cellular phone.

c. Notification to depart training areas will include:

(1) Unit identification, name, and grade of primary POC (military).

(2) DOD agency, directorate, office, and name or primary POC (DOD civilian).

(3) Name and primary POC (non-DOD civilian).

(4) Training area, live fire area, or range departing.

(5) Number of personnel departing.

(6) Any personnel remaining must establish communications with Range Control and call to clear area upon departing.

Appendix B Contact Information Office Telephone number Range Control/Operations: 254-287-3321 or 254-287-3130 Range Scheduling Office: 254-287-3616 Military Police: 254-287-2176 Range Safety: 254-287-8397 Natural Resources Branch: 254-287-2885 image2.jpeg image1.jpeg