A_02_-_PWS_revised_-_XCTC_Supplies.docx

PERFORMANCE WORK STATEMENT (PWS)

FOR

Tents, Showers, Light Sets, and Forklifts xCTC ROTATION 19-06

Table of Contents

1. General……………………………………………………………………………Page 2

2. Definitions and Acronyms…………………………………………………….Page 3

3. Contractor Furnished Property, Materials, and Equipment…………….Page 4

4. Government Furnished Property, Material, Equipment and Service….Page 7

5. Requirements……………………………………………………………………Page 7

6. Claims…………………………………………………………………………….Page 10 Appendix A – Fort Hood Range Pass Procedures……….………………….Page 11

1. General:

1.1. Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary to perform the delivery, and maintenance, tear-down and removal of Tents, Light Towers, 6K All-Terrain Forklift and Shower Trailer as defined in this PWS.

1.2. Background: The 1/34 ABCT, is participating in the Exportable Combat Training Capability (XCTC) rotation 19-06 at Fort Hood, TX. The 1/34 ABCT does not have sufficient organic assets, and requires light towers to fulfill the mission of providing tentage, showers, lighting, and forklifts to numerous areas around TAA Grant TA 40 and the rail yard.

1.3. Period of Performance (PoP): The Period of Performance shall be the duration of XCTC rotation 19-06, 12JUL19 to 5SEP19.

1.3.1. The contractor will be allowed access to Fort Hood, TX on the first day of the Period of Performance. The CO will be accepting the first deliverable on 17 July 2019.

1.3.2. All equipment has to be removed from Fort Hood, TX within 72 hours of the Period of Performance ending.

1.4. No oral statements of any person, whosoever, will in any manner or degree modify or otherwise affect the terms of this contract. The CO shall be the only person authorized to approve changes in any of the requirements under this contract, notwithstanding any provisions contained elsewhere in this contract, and said authority shall remain solely with the CO.

1.5. General Information:

1.5.1. Place of Services: Place of service shall be at Fort Hood, TX (see section 5.6.3 for specific locations). The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS.

1.5.2. Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.5.3. Increased security may delay the contractor’s delivery time. It is the contractors’ responsibility to plan and prepare prior to the beginning of the PoP to gain access to the installation.

1.5.4. The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times. The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance.

1.5.5. The contractor shall obtain a Range Pass from Range Control and ensure Range Control is contacted before entering any range area.

Communication with range control is the responsibility of the contractor as the Government will not provide communication devices/radios to the contractor.

1.5.6. The contractor will not enter restricted or off-limit areas.

1.5.7. Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the CO. The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.5.8. AT Level 1 Awareness Training (AT): All contractor employees requiring access to Army Installations, facilities, and controlled access areas shall complete Level 1 AT within 30 calendar days after contract start date and within 30 calendar days of new employees commencing performance. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to CO within 15 calendar days after completion of training. Level 1 AT is available at https://atlevel1.dtic.mil/at/.

1.5.9. WATCH Training. The contractor with an area of performance within an Army-controlled installation, facilities or area shall brief all employees on the local iWATCH program. This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the CO. This training shall be completed prior to the PoP. The contractor shall report completion for each affected Contractor employee and subcontractor employee, to the CO, prior to the PoP.

2. Definitions:

2.1. Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.2. Contracting Officer (CO): A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

3. Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

3.1. General:

3.1.1. Each item of equipment or property furnished under this contract shall be in a safe, operational condition, and shall comply with the Federal Safety Standards, the American National Standards, and State Safety Regulations applicable to this equipment or property. If the CO or their representative determines that any item of equipment or property furnished is not suitable for performance under this contract, the CO shall promptly inform the contractor in writing.

3.2. Tents:

3.2.1. Contractor shall provide five (5) tent sets ranging between 2,000 and 2,500 square feet. Each tent set shall include a structure with full sidewall panels, flooring, lighting, 120V GFCI protect receptacles, fire extinguishers, power generation and HVAC. Power generation shall be sufficient to power the lights and HVAC system. The contractor shall provide sufficient power generation and power distribution to meet the structures intended to use such as a command post, first aid station, sleep tent, maintenance tent, etc.

3.2.2. All structures shall provide occupants with a weatherproof environment from dust storms, rain, and the harsh environment at Fort Hood.

3.2.3. All structures shall be designed and installed to prevent dust and sand from entering the structure when doors are closed. The contractor shall properly seal any gaps at floor, ceiling, or sidewall to meet this requirement. The structure will be designed and installed to properly protect electronic equipment and personnel from dust intrusion.

3.2.4. The sidewalls must be properly secured along the full length of the tent at the bottom, in contact with the ground and bermed with dirt or sand bags sufficiently enough to create a weatherproof seal from the environment and to prevent the sidewalls from lifting up during heavy winds. Rocks will not be used to secure tent flooring.

3.2.5. Structures must possess, at a minimum, a 70 MPH wind load rating, in accordance with International Building Code.

3.2.6. All structures will be set up a minimum of 20 feet apart from each other.

3.2.7. All sidewalls, ceilings, tie downs, and bracing will be installed so as to prevent excess vibration and noise during high winds.

3.2.8. Each structure shall be configured to provide two (2) hinged doors capable of being latched shut, one located at each end.

3.2.9. All heating and cooling ventilation ducting shall be installed through a penetration sidewall. The penetration sidewall must have a collar to secure the ducting for proper insulation. Ducting shall not be installed with gaps, under the bottom of sidewalls, nor between sidewall sections.

3.2.10. All structures shall be erected using materials free of mold, mildew, or excessive soiling.

3.2.11. Flooring:

3.2.11.1. The flooring must be capable of being placed on rough terrain. The Government will not be responsible for any damage to the flooring caused by grass, gravel, sand, soil, and other rough terrain surfaces.

3.2.11.2. The flooring shall be able to withstand at least 15,000 pounds.

3.2.12. Fire Extinguishers:

3.2.12.1. The contractor shall be responsible for furnishing all materials, labor, and equipment necessary to provide fire extinguishers to meet all necessary Fort Hood safety standards for the size and usage type of structure.

3.2.12.2. All fire extinguishers will be fully charged and mounted with sidewall brackets, secured to the wall and near the entrances of the tent.

3.2.13. HVAC:

3.2.13.1. The contractor shall ensure all HVACs are safe for utilization in living and office areas.

3.2.13.2. Each HVAC shall be sized in order to maintain a temperature in each structure between 68 and 85 degrees at all times. The contractor shall use a combination of properly sized HVAC units or tent liners to meet this requirement. The contractor shall account for the temperature of personnel and equipment operating within each structure when calculating the necessary equipment in order to meet the temperature requirements.

3.2.14. Power Generation and Electrical:

3.2.14.1. The contractor shall ensure the generators are compatible with F24 military diesel fuel. The contractor shall label each piece of equipment next to the fuel tank with the wording “Diesel Fuel Only”. Failure to label accordingly will invalidate contractor claims regarding use of incorrect fuel.

3.2.14.2. Each generator will have a minimum run-time of 18 hours, under full load, with one full tank of fuel. The primary generator shall be sized to supply the required 120V, AC power, to each structure, 24 hours a day, and 7 days per week for the duration of the contract.

3.2.14.3. Generators must be properly grounded with a grounding rod.

3.2.14.4. All electrical connections are to be made in the structures’ interior, where possible.

3.2.14.5. Power cables are to be buried at a minimum under roads and access ways around structures. All power cables will be installed as to prevent a tripping hazard to personnel operating within or around the structures. All power cables are to be buried as designated by the CO.

3.2.14.6. Electrical generation and all electrical components shall meet applicable requirements of the National Electrical Code (NEC) for temporary out of doors, wet, and windy locations. All electrical power generation and any distribution equipment systems shall be grounded according to NEC requirements.

3.2.14.7. To reduce downtime and outages, twist lock connections are required of all 120V AC electrical wiring and components.

3.2.14.8. Electrical receptacles shall be 120V GFCI. A total of 50 outlets shall be provided (25 receptacles) per tent.

3.3. All materials necessary for provision of services described herein shall be provided by the contractor. When not in use under the terms of this contract, units may be stored at the contractor’s facilities.

3.3.1. The equipment must be capable of withstanding the 70 mph wind gusts and rough terrain of the Fort Hood area on a sustained basis and with minimal mean times between failures during the period of performance.

3.4. Showers:

3.4.1. The contractor shall provide a minimum equivalent of 30 shower stalls with a throughput of approximately 225 showers per hour.

3.4.2. Shower trailers must include HVAC.

3.4.3. Showers must utilize generator compatible with military F24 Diesel fuel.

3.4.4. Date range needed is 08AUG-25AUG 2019.

3.4.5. Generators must be properly grounded with a grounding rod.

3.4.6. Power cables are to be buried at a minimum under roads and access ways around structures. All power cables will be installed as to prevent a tripping hazard to personnel operating within or around the structures. All power cables are to be buried as designated by the CO.

3.4.7. Electrical generation and all electrical components shall meet applicable requirements of the National Electrical Code (NEC) for temporary out of doors, wet, and windy locations. All electrical power generation and any distribution equipment systems shall be grounded according to NEC requirements.

3.4.8. Grey water storage shall accompany shower trailer and have a storage capacity of at least 20,000 gallons. The contractor will need to provide grey water pumping instructions to the CO. The contractor will not be responsible for grey water removal.

3.4.9. Freshwater storage shall accompany shower trailer and have a storage capacity of at least 20,000 gallons. The contractor will be responsible for providing and ensuring the freshwater storage tank is full each morning, no later than 0800 CST.

3.4.9.1. Water point location is approximately 2.5 miles from GRID 14R PV 089 472. Located at the corner of Turkey Run Road and Clear Creek Road.

3.4.10. A cleaning attendant and cleaning supplies shall be provided by the contractor. The shower trailer shall be cleaned daily.

3.4.11. The Government reserves the right to request an additional week of service if deemed necessary.

3.5. Forklifts:

3.5.1. Contractor shall provide three (3) forklifts with a load capacity of 6,000 lbs with the ability to add one (1) additional forklift if requested.

3.5.2. The forklifts must operate with F24 Diesel Fuel as a fuel source.

3.5.3. The forklifts must be all-terrain and able to perform rough terrain operations on Fort Hood, TX.

3.6. Light Towers:

3.6.1. The contractor shall be responsible for the furnishing of all materials, labor, and equipment necessary to deliver, maintain, tear down, and remove light towers in accordance with the technical instructions. Prior to arrival, coordinate with the CO.

3.6.2. The light towers must be towable, either by 2” ball, standard hitch or a pintle capable of being attached to a standard military High Mobility Multipurpose Wheeled Vehicle (HMMWV).

3.6.3. The contractor shall ensure the light output equivalent of at least four (4) 1,000 watt bulbs. The contractor shall ensure light bulbs have a total power output of no less than 4kW and a total power output for the generator of no less than 7kW.

3.6.4. The contractor shall ensure the light towers are compatible with F24 Diesel Fuel. The Government will provide F24 Diesel Fuel. The contractor shall label each piece of equipment next to the fuel tank with the wording “Diesel Fuel Only”. Failure to label accordingly will invalidate contractor claims regarding use of incorrect fuel.

3.6.5. The contractor shall ensure all light towers are delivered with all necessary parts in accordance with the operator’s manual and generators must have a full tank of fuel. The Government will not be responsible for returning equipment with a full tank of gas or paying to refuel the equipment at the end of the PoP.

3.7. The equipment must be capable of withstanding up to 70 mph wind gusts and the rough terrain of the Fort Hood.

4. Government Furnished Property, Material, Equipment and Services (GFP/M/E/S):

4.1. General: The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

4.1.1. F24 Diesel Fuel: The Government shall be responsible for providing F24 fuel to leased equipment.

5. Contractor Manpower Reporting Application (CMRA):

5.1. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the National Guard Bureau via a secure data collection site.

5.2. The contractor shall completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs shall be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2019. Contractors may direct questions to the help desk at http://www.ecmra.mil.

6. Requirements:

6.1. Price shall include delivery, maintenance and removal of tents, generators, showers, and forklifts. The contractor shall ensure all items are delivered with all necessary parts and accessories in accordance with the operator’s manuals and other specified equipment within the PWS. Upon completion of the contract the Government will return the equipment to the designated representative.

6.2. The tent package will include one backup generator on site in the event of primary generator failure. All backup units utilized in the event of primary failure shall be at no additional cost to the government. The generator provided shall be compatible to also operate the shower trailer.

6.3. The shower package will include one generator per trailer sufficient of running 12 hours of continuous shower operation. The generator provided shall be compatible to also operate the sleep tents.

6.4. The light package will include:

6.4.1. The Government will return the light towers with any unused fuel and are not responsible for refueling nor pay any fees/cost associated with refueling of generators at the end of the PoP for each location.

6.5. The forklift package will include a full tank of fuel upon initial delivery and all necessary equipment essential to the forklift. The Government will return the forklifts with any unused fuel and are not responsible for refueling nor pay any fees/cost associated with refueling forklifts at the end of the PoP for each location.

6.5.1. The contractor shall provide familiarization training on the forklifts to Soldier operators. Soldiers to be trained will be licensed operators of similar equipment, but not necessarily the same equipment.

6.6. The Government will not be responsible to return leased equipment clean and will not be charged for cleaning expenses.

6.7. The contractor shall have a company representative on call to respond to maintenance requests with full telephone coverage and authority to make decisions on behalf of the company. The time starts for a required maintenance call when the Government calls the company representative. The contractor shall have functioning voicemail. Lack of receiving capabilities by the contractor does not relieve the contractor of liability for required timeframe to make equipment operational.

6.8. The contractor shall provide necessary service and parts, equipment and maintenance to assure proper and continuous, 24 hour, functioning of the equipment including weekends and holidays. The contractor shall acknowledge any maintenance call within 4 hours, respond to all maintenance calls within 6 hours, and repair or replace the equipment within 12 hours. All repairs or replacements for the leased equipment not completed within 12 hours will not be charged to the U.S. Government.

6.9. The contractor shall be responsible for making any adjustments in quantity or location within 24 hours of notification.

6.10. Delivery of Equipment:

6.10.1. Contractor access to the live fire area will be coordinated through Range Control per the Fort Hood Range Control Regulation (see Appx A). All contractors will be required to have a signed Hold Harmless Agreement on file at Range Control and have range passes on all contract vehicles as well as all authorized privately owned vehicles. Contractors are required to attend the EOD recognition briefing conducted in building 56000. This EOD recognition briefing authorizes personnel to enter the live fire area only and does not include the dedicated impact areas. Contractors will coordinate with Range Operations on call-in, call-out procedures.

6.10.2. The contractor shall coordinate with the CO for a delivery time on the first day of the PoP. All set-up must be complete and equipment ready for use at that time.

6.10.3. The contractor shall coordinate with the CO at each site to assure placement at correct locations. At time of delivery, the contractor shall complete a joint pre-inspection with the CO verifying that items have been delivered, are in the correct location, and are operational in accordance with the contract. The contractor shall also provide a post-inspection sheet. The contractor must remain until these inspections are complete. Items may require relocation within the same general area. Unit may or may not relocate as required. If items cannot be relocated by the unit, then the contractor is responsible for relocating items within the same general area.

6.10.4. Locations:

6.10.5. The contractor shall provide the following quantities of tents to the following locations:

TA 40

(TAA GRANT)

14R PV 089 472

6.10.6. The contractor shall provide the following quantities of shower trailers to the following locations:

TA 40

(TAA GRANT)

14R PV 089 472

6.10.7. Locations: The contractor shall provide the following quantities of light towers to the following locations:

TA 40

(TAA GRANT)

14R PV 089 472

6.10.8. The contractor shall provide the following quantities of material handling equipment to the following locations:

TA 40

(TAA GRANT)

14R PV 089 472

Note: The Government reserves the right to vary quantities by +/- 30% due to operational requirements and to make multiple awards to meet said requirements. The Government reserves the right to adjust location requirements due to operational requirements. The Government also reserves the right to increase and decrease the Period of Performance dates due to mission requirements. In the event any of these scenarios occur, the Contracting Officers Representative will notify the Contractor within 12 – 24 hours to make adjustments accordingly. The Government shall not be charged for mission changes.

6.10.9. AT Level 1 Awareness Training (AT); reference 1.5.8:

6.10.9.1. Certificates will be electronically delivered to the CO. Reference the administrative point of contact for delivery email address.

6.11. Removal of Equipment:

6.11.1. The contractor shall remove all contracted/leased equipment from the specified locations within 48 hours after the PoP ends. Should contracted/leased equipment remain in place beyond 48 hours of after the post-inspection (whichever comes first), the Government is not liable for usage, theft, loss, damages, or replacement cost due to contractor’s negligence to take possession of owned items. If the contractor is unable to pick up the equipment, the contractor shall notify the CO and CO in writing of when equipment will be removed.

6.11.2. All pre- and post-inspection/acceptance sheets must be provided to the CO and/or CO.

7. Claims:

7.1. The contractor shall provide a copy of all pre- and post-inspection/acceptance sheets. Claims must be provided to the CO.

7.2. If a claim is submitted, it will require the joint pre- and post- inspection/acceptance sheets to accompany the claim form. Both must be provided to the CO at the time of claim submission. The pre- and post-inspection/acceptance sheets must be signed by the authorized receiving representative that is indicated in the contract. Inspection/acceptance sheets must be signed and dated. Both parties’ names must be printed legibly and signed. In the event that the contractor is not available for a joint inspection, to include when the Government shortens the length of the PoP, the Government will conduct its inspection unilaterally and submit the inspection to the contractor as evidence that the Government’s PoP is complete. The contractor shall adjust the invoice in accordance with the adjusted PoP.

7.3. If a claim is submitted without the pre- and post- inspection/acceptance sheets, the claim is subject to be denied. The contractor claim must include the following information:

APPENDIX A

Fort Hood Down Range Access Process for Civilian Contractors

1. Purpose: Fort Hood has established Range Control Operational Procedures and Activities within the Fort Hood Training Area to ensure training fidelity, safety and compliance with Army Regulations. The Maneuver Area Control Operational Procedures ensure that 1/34 ABCT has control over personnel entering and using the Fort Hood maneuver area for tactical training and support purposes.

2. Applicability: Maneuver area control procedures are applicable to all personnel (both military and civilian) who enter the training area in a non-tactical vehicle.

3. Responsibility: Contractor access to the live fire area. Contractor access to the live fire area will be coordinated through Range Control. All contractors will be required to have a signed Hold Harmless Agreement on file at Range Control and have range passes on all contract vehicles as well as all authorized privately owned vehicles. Contractors are required to attend the EOD recognition briefing conducted in building 56000. This EOD recognition briefing authorizes personnel to enter the live fire area only and does not include the dedicated impact areas. Contractors will coordinate with Range Operations on call-in, call-out procedures.

4. Range Passes: Range Access passes will be issued only when the following criteria are met and only for the duration of the requirement:

On Letterhead

Office Symbol: date:

MEMORANDUM THRU: YOUR DIVISION COMMAND / CONTRACTING AGENCY

FOR Chief, DPTS Range Division, Fort Hood Range Operations, ATTN: AFZF-DPTS-RG, Fort Hood, TX 76544-5000

SUBJECT: Request for Contractor Vehicle or Privately Own Vehicle (POV) Range Pass

1. Request vehicle pass or passes to be issued in consideration of access to and use of Fort Hood Live Fire Area and or Training Facilities for official business.

2. Purpose: Reason why Pass/Passes are needed.

3. Location of Areas / Dates: From and To:

The following individuals / Vehicles need access: (If Available)

NAME MAKE COLOR MODEL YEAR LICENSE

NELSON, JOHN Ford Red F-150 Truck 2001 XCV-45Y CHAMPION, S Chevy White Truck 2002 URF-14H SHEPPARD, MIKE Dodge Blue Car 2003 H56-PO6

4. The Point of contact is Name / Agency / Unit / Phone Number.

Signature Block:

Civ: Senior Contractors Supervisors Mil: BATTALION COMMANDER LTC or Above

On Letterhead

Office Symbol: date:

MEMORANDUM THRU: YOUR DIVISION COMMAND/CONTRACTING AGENCY

FOR Chief, DPTS Range Division, Fort Hood Range Operations, ATTN: AFZF-DPTS-RG, Fort Hood, TX 76544-5000

SUBJECT: Request for Civilian/Contractors personnel to have access to Fort Hood Live Fire/Training Areas.

1. Requesting for Civilian/Contractors personnel be considered access on Fort Hood Live Fire Area and/or Training Facilities for official business.

2. Purpose: (Reason why access is needed)

3. Location of Areas/Dates: (Dates passes will be needed for) Must have/know contract/award number and period of performance.

4. The following individuals need access:

NAME

(name) (name) (name)

5. POC for this request is (name)/agency/unit @ (phone number).

Signature Block:

CIV: Senior Contractor’s Supervisors Mil: Battalion Commander LTC or Above

FORT HOOD TRAINING FACILITIES/MANUVER TRAINING AREA

RELEASE FORM FHT 350-X16

All Civilians visiting Fort Hood Ranges /Training areas must complete the below form. To include a signed memorandum (see pages 12 and 13) from the authorize agency/unit. (DoD Civilian ID card holders are excluded.)

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