13T0001Reintegration.doc

Section SF 1449 - CONTINUATION SHEET

POINT OF CONTACT

ADMINISTRATIVE POC:

Patty Bienusa, MSG (320)616-3126 patty.bienusa@us.army.mil

END USER POC:

Jayson Wagner, SSG (651)282-4281 jayson.wagner@us.army.mil Details for menu items and room assignments will be discussed and coordinated with the end user, Jayson Wagner.

EVENT DATE: November 17 – 18, 2012

SPECIAL NOTES

*(1)Government shall provide contractor with a final count 2 weeks prior to the event.

Contractor shall not impose a penalty upon the government for food not consumed by attendees, providing the government gives proper personnel count to the contractor by the dates specified above

* (2) No changes are authorized under this purchase order without the written consent and approval by the end user SSG Wagner, the Contracting Officer or Contract Specialist and the Sales Manager assigned by the Vendor.

Any changes made without the written consent of the Contracting Officer/Specialist will not be authorized for payment.

WIDE AREA WORK FLOW

SPECIAL NOTE:

Wide Area Work Flow (WAWF) is an automated invoicing and payment system. Using this system is required by the vendor for invoicing on this contract/award in order to receive payment. Directions are as follows:

**For first time WAWF users, you will need to register with WAWF. First call customer service at 1-866-618-5988, option 2, and “activate” your Cage Code. Then, go to the web site, https://wawf.eb.mil, and self-register. Please call the POC listed in this order for assistance.

WAWF Invoice Instructions – SERVICES

(All Block # refer to the Block number on your DD Form 1449)

· Select Document to Create: Invoice as 2-in-1 (Services only)

· Contract Number: Block #2

· CAGE Code: Block #17a

· Pay DoDAAC: Block #18a W90CL3

· Select Document to Create: Invoice as 2-in-1 (Services only)

· Issue Date: Block #3

· Issued By: Block #9

· Admin DoDAAC: Block #9 W912LM

· Inspect by DoDAAC: W912LM ( this is for payment purposes only, services are still to be installed at Block #15 info and verified there by end user)

· Service Acceptor: Block #9 (W912LM)

· Click Populate CLINs Button if available, if not click continue

*If a code does not work, please contact the POC in this award for alternate codes*.

**Ensure the invoice line item(s) (CLIN) are numbered the same as the contract line item(s) or your invoice may be rejected.** Helpful hints:

· Do not use the “Back” button on browser, click “Return” on screen to go to the previous screen

· Do not use the “Enter” key.

· Shift* then tab will auto-populate with the current date.

· Enter document number and document type carefully, as is cannot be changed once the document is created.

· Make sure the DoDAACs and CAGE code are entered correctly for the document to be routed to the correct folder for approval.

· Do not enter “Y” for Final Invoice unless it is the final invoice.

· Comments cannot be edited after submission.

· For registration assistance, contact the help desk at 1-866-618-5988

WAWF Websites:

WAWF

https://wawf.eb.mil Computer based Training (CBT) http://wawftraining.com Central Contractor Registry (CCR) http://www.ccr.gov

WAWF Training site https://wawftraining.eb.mil Vendor pay inquiry System (VPIS) http://www.dfas.mil/money/vendor

Manpower Reporting Requirement

The office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address -https://contractormanpower.army.pentagon.mil or https://cmra.army.mil/.

The required information includes:

1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative.

2) Contract number including task and delivery order number.

3) Beginning and ending dates covered by reporting period.

4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering the data.

5) Estimated direct labor hours (including sub-contractor).

6) Estimated direct labor dollar paid this reporting period (including sub-contractor).

7) Total payments (including sub-contractor).

8) Predominant Federal Service Code (FSC) (S203) reflecting services provided by contractor (and predominant FSC code for subcontractor if different).

9) Estimated data collection cost

10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information). (W912LM)

11) Locations where contractor and sub-contractor perform the work (specified by zip code in the United States and nearest City, Country, when in an overseas location, using standardized nomenclature provided on website.

12) Presence of deployment contingency contract language.

13) Number of contractor and sub-contractor employees deployed in theater this reporting period (by country).

14)The estimated total cost (if any) incurred to comply with this reporting requirement. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor’s systems to the secure web site without the need for separate data entries for each required data element at the web site. The specific formats for the XML direct transfer may be downloaded from the web site.

Complete this requirement within 30 days from the end of the service or end of each option year.

Reporting period will be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year.

Scope of Work

Event J1 DCS Reintegration Event

Date: 17-18 November 2012

Location: Twin Cities Metro Area, MN

ITEM 0001

LARGE GENERAL SESSION ROOM

Set-Up theater style to accommodate 350 seats.

Audio/visual equipment required – Stage w/ podium, hand-held microphone, wireless lavaliere (lapel microphone), projection screen(s).

Screens shall be large enough to accommodate an audience to ensure all attendees can easily view presentations.

Audio/visual cart with extension cords and access to power. Yellow Ribbon staff will provide the computer for Powerpoint presentation.

Proxima /LCD display device, audio speaker system capable of broadcasting from different sources (i.e. microphone, laptop, CD player, etc.) and Wi-Fi internet.

ITEM 0002

WORKSHOP BREAKOUT ROOMS

Twelve (12) Breakout rooms to be used for WORKSHOPS with a minimum capacity of 50 (theater style).

This area will be available the day prior to event date NLT 1300hrs for DCS YRRP Staff event setup.

Theater style seating with one rectangular skirted table with 2 chairs in the front left of the workshop room to accommodate the instructor materials/handouts.

Each of the 12 breakouts will have a podium, wireless microphone (if necessary), and projection screen.

Screens shall be large enough to accommodate an audience to ensure all attendees can easily view presentations Powered audio/visual cart with power strip attached to support equipment Yellow will provide. (Proxima and computer provided by Yellow Ribbon).

NOTE: Government is permitted to connect its equipment to the contractor’s electrical outlets and facilities, with no additional costs to the government for use of contractor’s electrical service.

ITEM 0003

VENDOR AREA WITH 35 TABLES AND CHAIRS

An area (not at the back of the general session room/area) to accommodate thirty five (35) vendors.

Thirty Five (35) skirted, rectangular tables, with two (2) chairs per table shall be set on the outside perimeter of the area. Final table/headcount for vendors TBD one week prior to event date.

The area shall provide for ease of movement for the attendees to access the information being provided by each vendor

Deployment Cycle Services (DCS) Yellow Ribbon Staff will coordinate layout and location of Provider tables during pre-event recon visit to chosen venue

This area will be available the day prior to event date NLT 1300hrs for DCS YRRP Staff event setup

ITEM 0004COUNSELING BREAK ROOMS

Two (2) Breakout rooms for counseling with at least one table and 4 chairs in each room.

This room shall provide for quiet, private group and/or individual counseling sessions. No audio visual is required in this room

ITEM 0005

STAFF OPERATIONS ROOM

One (1) Breakout room to for DCS YRRP Event Staff Operations Set with 2 rectangle tables and 8 chairs This room will serve as Yellow Ribbon staff meetings and event equipment storage.

No audio visual is required in this room

ITEM 0006

CHILD CARE BREAKOUT ROOMS

Five (5) Area(s) (i.e. breakout room, suite, etc.) to be utilized as child care areas for specific age groups, as identified below. These rooms need to in a separate area from adult breakout/workshop rooms but in the same bldg and have “common sense” ease of access for adults with small children and strollers to navigate to and from throughout the day.

Each room shall provide at least 35 square feet per child Contain audio-visual Three (3) of the youth/child areas will have a TV and DVD cart combo in each child/youth care area (rooms TBD) Access to power outlets as required Capable of supporting media gaming systems like Xbox 360 and Wii

Final attendance numbers to be available no sooner than 1 week from event date.

Each room shall include tables with chairs, as outlined below

a. Accommodate thirty (30) children ages 0-3 and five (5) caregivers from 6:00 a.m. ET to 6:00 p.m. ET. The room shall contain four (4) tables, fifteen (15) banquet chairs, four (4) board room rolling chairs, one (1) large trash can.

b. Accommodate thirty (30) children ages 4-8 and five (5) caregivers from 6:00 a.m. ET to 6:00 p.m. ET. The room shall contain eight (8) tables, thirty (30) chairs, one (1) large trash can.

c. Accommodate twenty (20) children ages 9-15 and three (3) staff from 6:00 a.m. ET to 6:00 p.m. ET. The room shall contain eight (8) tables, fifteen (15) chairs, 2 large trash cans.

d. Accommodate youth meals (see youth meal requirements) and general activities.

e. The meeting spaces shall not contain pillar(s) and/or structural objects which may obstruct attendees view or safety hazards for adults and/or children.

f. At least 2 of the youth rooms need to be carpeted for safety reason for younger children learning to walk/crawl.

g. Access to youth area must be limited to minimal personnel (no common area access, lobbies, pools, etc) for safety, security, and accountability purposes.

ITEM 0007

ADULT BUFFET LUNCH

Contractor shall provide buffet style lunch at 11:30 a.m. for 200 adults on 17Nov12 and 350 adults on 18Nov12.

The adult lunch shall consist of two entrée (meat) choices, a tossed green salad with assorted salad dressings, a starch, a vegetable, rolls, butter, dessert, assorted soda’s, ice tea, and water 10 gluten free and up to 20 vegetarian meals will be identified and coordinated by the DCS YRRP event staff NOTE: Lunch meals shall not exceed the maximum per diem rate applicable for the contractor’s locality. Should an alternate meal arrangement be necessary to stay at or below per diem, the contractor may propose an alternate meal arrangement (i.e. plated, etc.) provided the meal food requirement is met Contractor shall provide table covers, non-paper/non plastic plates, non-plastic flatware, non-plastic cups/glasses, napkins, salt and pepper, sugar, sugar substitute, coffee creamer, and condiments Contractor is responsible for all clean-up relating to the meals Government shall provide contractor with a final count for personnel to be provided with meals no later than 4:00 p.m. two weeks prior to the event date.

Contractor shall not impose a penalty upon the government for food not consumed by attendees, providing the government gives proper personnel count to the contractor by the dates specified above.

One (1) area to serve LUNCH meal - FREE OF CHARGE

Skirted rounds/tables with 8-10 seats per round/table for up to 350 persons at one time.

This area may be the general session room if no other space will accommodate.

Changeover cost/charge should be included in the bid.

Final layout/diagram of the event will be provided by DCS YRRP personnel NLT one week from the event date to the awarded venue.

ITEM 0008

CHILD LUNCH

Contractor shall provide the children lunch at 11:00 a.m. for 50 children/teens on 17Nov12 and 70 children/teens on 18Nov12 and served in the Youth area. Lunch shall include one entrée (i.e. chicken fingers or chicken, etc.), a starch, a vegetable, roll, butter ,assorted desserts, water and milk (non-carbonated drink). No peanut items are to be served. Items that can be considered “choking hazards” like hotdogs, pizza, grapes, tator tats, etc. should not be served.

NOTE: Lunch meals shall not exceed the maximum per diem rate applicable for the contractor’s locality. Should an alternate meal arrangement be necessary to stay at or below per diem, the contractor may propose an alternate meal arrangement (i.e. plated, etc.) provided the meal food requirement is met

Contractor shall provide table covers, non-paper/non plastic plates, non-plastic flatware, non-plastic cups/glasses, napkins, salt and pepper, and condiments

Contractor is responsible for all clean-up relating to the meals

Government shall provide contractor with a final count for personnel to be provided with meals no later than 4:00 p.m. two weeks from the event date.

Contractor shall not impose a penalty upon the government for food not consumed by attendees, providing the government gives proper personnel count to the contractor by the dates specified above.

ITEM 0009

AUDIO VISUAL

Contractor shall provide and setup equipment as follows:

a. Three (3) of the five (5) youth/child areas will have a TV and DVD cart combo in each child/youth care area specified in Item 0006 above. Must have access to power outlets as required and capable of supporting media gaming systems like Xbox 360 or Wii.

b. General Session will have a podium, hand-held microphone, wireless lavaliere (lapel microphone), projection screen(s). Screens shall be large enough to accommodate an audience to ensure all attendees can easily view presentations .Audio/visual cart with extension cords and access to power. Computer (laptop) and proxima /LCD display device, audio speaker system capable of broadcasting from different sources (i.e. microphone, laptop, CD player, etc.) and Wi-Fi internet

c. Each of the twelve (12) breakouts will have a podium, hand-held microphone, wireless lavaliere (lapel microphone), and projection screen. Screens shall be large enough to accommodate an audience to ensure all attendees can easily view presentations. Audio/visual cart with extension cords and access to power. Computer (laptop) and proxima/LCD display device, audio speaker system capable of broadcasting from different sources (i.e. microphone, laptop, CD player, etc.) and Wi-Fi internet.

d. Government is permitted to connect its equipment to the contractor’s electrical outlets and facilities, with no additional costs to the government for use of contractor’s electrical service.

ITEM 0010

PARKING

Parking shall be available for up to 200 vehicles on 17Nov12 and 350 vehicles on 18Nov12. Parking shall be on site or within 1 city block.

Parking fees will be included in the event cost at an overall rate, to include parking for the Yellow Ribbon Staff on 16Nov12 for event set-up . Event attendees and staff will not pay for parking fees upon entry/exit; cost will be coordinated between venue and the local agent if not available for free on site.

ITEM 0011

MISCELLANEOUS REQUIREMENTS

Contractor shall provide the following miscellaneous items throughout the entire conference period:

1. Registration area with seven (7) tables and 2 chairs per table outside/near the general session room(s) for adult registration. Actual location TBD upon site visit with selected venue.

2. An area for child care registration with 2 tables and 2 chairs per table outside/near child care area.

3. Sign(s) identifying to attendees the location of registration and child care areas.

4. Contractor will provide water stations in both adult and child areas and maintained throughout the day.

5. The contractor agrees to allow the Government to provide child care services for the soldiers’ families by separate contract in the child care areas identified.

6. Contractor shall provide a single point of contact prior to each event for obtaining menus, finalizing meal counts, etc. In addition, contractor shall provide an on-site point of contact during each event. This individual shall have the authority to bind the contractor should changes be required by the contracting officer.

7. The contractor agrees to allow the Government access to required space the day prior to the event for prep/setup.

LARGE GENERAL SESSION ROOM

FFP

Set-Up theater style to accommodate 350 seats

Audio/visual equipment required – Stage w/ podium, hand-held microphone, wireless lavaliere (lapel microphone), projection screen(s).

Screens shall be large enough to accommodate an audience to ensure all attendees can easily view presentations.

Audio/visual cart with extension cords and access to power. Yellow Ribbon staff will provide the computer for Powerpoint presentation.

Proxima /LCD display device, audio speaker system capable of broadcasting from different sources (i.e. microphone, laptop, CD player, etc.) and Wi-Fi internet.

FOB: Destination

PURCHASE REQUEST NUMBER: 0010252836

NET AMT

WORKSHOP BREAKOUT ROOMS

Twelve (12) Breakout rooms to be used for WORKSHOPS with a minimum capacity of 50 (theater style).

This area will be available the day prior to event date NLT 1300hrs for DCS YRRP Staff event setup.

Theater style seating with one rectangular skirted table with 2 chairs in the front left of the workshop room to accommodate the instructor materials/handouts.

Each of the 12 breakouts will have a podium, wireless microphone (if necessary), and projection screen.

Screens shall be large enough to accommodate an audience to ensure all attendees can easily view presentations

Powered audio/visual cart with power strip attached to support equipment Yellow will provide. (Proxima and computer provided by Yellow Ribbon).

NOTE: Government is permitted to connect its equipment to the contractor’s electrical outlets and facilities, with no additional costs to the government for use of contractor’s electrical service.

NET AMT

VENDOR AREA WITH 35 TABLES AND 70 CHAIRS

An area (not at the back of the general session room/area) to accommodate thirty five (35) vendors.

Thirty Five (35) skirted, rectangular tables, with two (2) chairs per table shall be set on the outside perimeter of the area.

Final table/headcount for vendors TBD one week prior to event date.

The area shall provide for ease of movement for the attendees to access the information being provided by each vendor.

Deployment Cycle Services (DCS) Yellow Ribbon Staff will coordinate layout and location of Provider tables during pre-event recon visit to chosen venue.

VERY IMPORTANT REQUEST:

This area will be available the day prior to event date NLT 1300hrs for DCS YRRP Staff event setup

NET AMT

COUNSELING ROOMS

Two (2) Breakout rooms for counseling with at least one table and 4 chairs in each room.

This room shall provide for quiet, private group and/or individual counseling sessions. No audio visual is required in this room

NET AMT

OPERATIONS ROOMS

One (1) Breakout room to for DCS YRRP Event Staff Operations

Set with 2 rectangle tables and 8 chairs

This room will serve as Yellow Ribbon staff meetings and event equipment storage.

No audio visual is required in this room

NET AMT

CHILD CARE BREAKOUT ROOMS

Five (5) Area(s) (i.e. breakout room, suite, etc.) to be utilized as child care areas for specific age groups, as identified below.

These rooms need to in a separate area from adult breakout/workshop rooms but in the same bldg and have “common sense” ease of access for adults with small children and strollers to navigate to and from throughout the day.

Each room shall provide at least 35 square feet per child

Contain audio-visual

Three (3) of the youth/child areas will have a TV and DVD cart combo in each child/youth care area (rooms TBD)

Access to power outlets as required

Capable of supporting media gaming systems like Xbox 360 and Wii

Final attendance numbers to be available no sooner than 1 week from event date.

Each room shall include tables with chairs, as outlined below

a. Accommodate thirty (30) children ages 0-3 and five (5) caregivers from 6:00 a.m. ET to 6:00 p.m. ET. The room shall contain four (4) tables, fifteen (15) banquet chairs, four (4) board room rolling chairs, one (1) large trash can.

b. Accommodate thirty (30) children ages 4-8 and five (5) caregivers from 6:00 a.m. ET to 6:00 p.m. ET. The room shall contain eight (8) tables, thirty (30) chairs, one (1) large trash can.

c. Accommodate twenty (20) children ages 9-15 and three (3) staff from 6:00 a.m. ET to 6:00 p.m. ET. The room shall contain eight (8) tables, fifteen (15) chairs, 2 large trash cans.

d. Accommodate youth meals (see youth meal requirements) and general activities.

e. The meeting spaces shall not contain pillar(s) and/or structural objects which may obstruct attendees view or safety hazards for adults and/or children.

f. At least 2 of the youth rooms need to be carpeted for safety reason for younger children learning to walk/crawl.

g. Access to youth area must be limited to minimal personnel (no common area access, lobbies, pools, etc) for safety, security, and accountability purposes.

NET AMT

ADULT BUFFET LUNCH 17 NOV

Contractor shall provide buffet style lunch at 11:30 a.m. for 200 adults on Saturday, 17 November 2012

The adult lunch shall consist of two entrée (meat) choices, a tossed green salad with assorted salad dressings, a starch, a vegetable, rolls, butter,dessert, assorted soda’s, ice tea, and water

10 gluten free and up to 20 vegetarian meals will be identified and coordinated by the DCS YRRP event staff

NOTE: Lunch meals shall not exceed the maximum per diem rate applicable for the contractor’s locality. Should an alternate meal arrangement be necessary to stay at or below per diem, the contractor may propose an alternate meal arrangement (i.e. plated, etc.) provided the meal food requirement is met

Contractor shall provide table covers, non-paper/non plastic plates, non-plastic flatware, non-plastic cups/glasses, napkins, salt and pepper, sugar, sugar substitute, coffee creamer, and condiments

Contractor is responsible for all clean-up relating to the meals

Government shall provide contractor with a final count for personnel to be provided with meals no later than 4:00 p.m. two weeks prior to the event date.

Contractor shall not impose a penalty upon the government for food not consumed by attendees, providing the government gives proper personnel count to the contractor by the dates specified above.

One (1) area to serve LUNCH meal - FREE OF CHARGE

Skirted rounds/tables with 8-10 seats per round/table for up to 350 persons at one time.

This area may be the general session room if no other space will accommodate.

Changeover cost/charge should be included in the bid.

Final layout/diagram of the event will be provided by DCS YRRP personnel NLT one week from the event date to the awarded venue.

NET AMT

ADULT BUFFET LUNCH 18 NOV

Contractor shall provide buffet style lunch at 11:30 a.m. for 350 adults on Sunday,18 November 2012.

The adult lunch shall consist of two entrée choices, a tossed green salad with assorted salad dressings, a starch, a vegetable, rolls, butter, assorted cakes and pies for dessert, assorted soda’s, ice tea, and water

10 gluten free and up to 20 vegetarian meals will be identified and coordinated by the DCS YRRP event staff

NOTE: Lunch meals shall not exceed the maximum per diem rate applicable for the contractor’s locality. Should an alternate meal arrangement be necessary to stay at or below per diem, the contractor may propose an alternate meal arrangement (i.e. plated, etc.) provided the meal food requirement is met

Contractor shall provide table covers, non-paper/non plastic plates, non-plastic flatware, non-plastic cups/glasses, napkins, salt and pepper, sugar, sugar substitute, coffee creamer, and condiments

Contractor is responsible for all clean-up relating to the meals

Government shall provide contractor with a final count for personnel to be provided with meals no later than 4:00 p.m. two weeks prior to the event date.

Contractor shall not impose a penalty upon the government for food not consumed by attendees, providing the government gives proper personnel count to the contractor by the dates specified above.

One (1) area to serve LUNCH meal - FREE OF CHARGE

Skirted rounds/tables with 8-10 seats per round/table for up to 350 persons at one time.

This area may be the general session room if no other space will accommodate.

Changeover cost/charge should be included in the bid.

Final layout/diagram of the event will be provided by DCS YRRP personnel NLT one week from the event date to the awarded venue.

NET AMT

CHILD BUFFET LUNCH 17 NOVEMBER

Contractor shall provide the children lunch at 11:00 a.m. for 50 children/teens on 17 November 2012 and served in the Youth area.

Lunch shall include one entrée (i.e. chicken fingers or chicken, etc.), a starch, a vegetable, roll, butter ,dessert, water and milk (non-carbonated drink).

No peanut items are to be served.

Items that can be considered “choking hazards” like hotdogs, pizza, grapes, tator tats, etc. should not be served.

NOTE: Lunch meals shall not exceed the maximum per diem rate applicable for the contractor’s locality. Should an alternate meal arrangement be necessary to stay at or below per diem, the contractor may propose an alternate meal arrangement (i.e. plated, etc.) provided the meal food requirement is met.

Contractor shall provide table covers, non-paper/non plastic plates, non-plastic flatware, non-plastic cups/glasses, napkins, salt and pepper, and condiments.

Contractor is responsible for all clean-up relating to the meals.

Government shall provide contractor with a final count for personnel to be provided with meals no later than 4:00 p.m. two weeks from the event date.

Contractor shall not impose a penalty upon the government for food not consumed by attendees, providing the government gives proper personnel count to the contractor by the dates specified above.

NET AMT

CHILD BUFFET LUNCH 18 NOVEMBER

Lunch shall include one entrée (i.e. chicken fingers or chicken, etc.), a starch, a vegetable, roll, butter ,dessert, water and milk (non-carbonated drink).

No peanut items are to be served.

Items that can be considered “choking hazards” like hotdogs, pizza, grapes, tator tats, etc. should not be served.

NOTE: Lunch meals shall not exceed the maximum per diem rate applicable for the contractor’s locality. Should an alternate meal arrangement be necessary to stay at or below per diem, the contractor may propose an alternate meal arrangement (i.e. plated, etc.) provided the meal food requirement is met.

Contractor shall provide table covers, non-paper/non plastic plates, non-plastic flatware, non-plastic cups/glasses, napkins, salt and pepper, and condiments.

Contractor is responsible for all clean-up relating to the meals.

Contractor shall provide the children lunch at 11:00 a.m. for 70 children/teens on 18 November 2012 and served in the Youth area

Government shall provide contractor with a final count for personnel to be provided with meals no later than 4:00 p.m. two weeks from the event date.

Contractor shall not impose a penalty upon the government for food not consumed by attendees, providing the government gives proper personnel count to the contractor by the dates specified above.

NET AMT

AUDIO VISUAL

This is the TOTAL for ALL Audio Visual Requested for Each of the Areas in this RFQ.

Contractor shall provide and setup equipment as follows:

a. CHILD CARE AREAS: Three (3) of the five (5) youth/child areas will have a TV and DVD cart combo in each child/youth care area specified in Item 0006 above. Must have access to power outlets as required and capable of supporting media gaming systems like Xbox 360 or Wii.

b. GENERAL SESSION will have a podium, hand-held microphone, wireless lavaliere (lapel microphone), projection screen(s). Screens shall be large enough to accommodate an audience to ensure all attendees can easily view presentations .Audio/visual cart with extension cords and access to power. Computer (laptop) and proxima /LCD display device, audio speaker system capable of broadcasting from different sources (i.e. microphone, laptop, CD player, etc.) and Wi-Fi internet.

c. BREAKOUT ROOMS: Each of the twelve (12) breakouts will have a podium, hand-held microphone, wireless lavaliere (lapel microphone), and projection screen. Screens shall be large enough to accommodate an audience to ensure all attendees can easily view presentations. Audio/visual cart with extension cords and access to power. Computer (laptop) and proxima/LCD display device, audio speaker system capable of broadcasting from different sources (i.e. microphone, laptop, CD player, etc.) and Wi-Fi internet.

d. Government is permitted to connect its equipment to the contractor’s electrical outlets and facilities, with no additional costs to the government for use of contractor’s electrical service.

NET AMT

PARKING 17 NOVEMBER

If Applicable

NET AMT

PARKING 18 NOVEMBER

If Applicable

NET AMT

DELIVERY INFORMATION

JAYSON A. WAGNER

JFHQ 20 12TH ST WEST

SAINT PAUL MN 55155

651 282-4281

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CLAUSES INCORPORATED BY FULL TEXT

52.0000-4001

SALES TAX EXEMPTION

As the Contracting Officer, I certify that all purchases made on this order are exempt from the Minnesota Sales Tax Under Minnesota Laws 1967, Extra Session, Chapter 32, Article 13, Section 25, Sub-Division 15, which exempts the Federal Government from Sales Tax.

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (FEB 2012)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC

20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (http://assist.daps.dla.mil).

(ii) Quick Search (http://assist.daps.dla.mil/quicksearch).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (http://assist.daps.dla.mil/wizard);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Data Universal Numbering System (DUNS) Number. (Applies to all offers exceeding $3,000, and offers of $3,000 or less if the solicitation requires the Contractor to be registered in the Central Contractor Registration (CCR) database. The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “DUNS” or “DUNS +4” followed by the DUNS or DUNS +4 number that identifies the offeror's name and address. The DUNS +4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the offeror to establish additional CCR records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. An offeror within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the internet at http://fedgov.dnb.com/webform. An offeror located outside the United States must contact the local Dun and Bradstreet office for a DUNS number. The offeror should indicate that it is an offeror for a Government contract when contacting the local Dun and Bradstreet office.

(k) Central Contractor Registration. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the CCR database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the CCR database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the CCR database accessed through https://www.acquisition.gov or by calling 1-888-227-2423 or 269-961-5757.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (APR 2012)

An offeror shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certifications electronically via https://www.acquisition.gov. If an offeror has not completed the annual representations and certifications electronically at the ORCA website, the offeror shall complete only paragraphs (c) through (o) of this provision.

(a) Definitions. As used in this provision --

“Economically disadvantaged women-owned small business (EDWOSB) Concern” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

"Forced or indentured child labor" means all work or service-

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

Inverted domestic corporation, as used in this section, means a foreign incorporated entity which is treated as an inverted domestic corporation under 6 U.S.C. 395(b), i.e., a corporation that used to be incorporated in the United States, or used to be a partnership in the United States, but now is incorporated in a foreign country, or is a subsidiary whose parent corporation is incorporated in a foreign country, that meets the criteria specified in 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c). An inverted domestic corporation as herein defined does not meet the definition of an inverted domestic corporation as defined by the Internal Revenue Code at 26 U.S.C. 7874.

Manufactured end product means any end product in Federal Supply Classes (FSC) 1000-9999, except--

(1) FSC 5510, Lumber and Related Basic Wood Materials;

(2) Federal Supply Group (FSG) 87, Agricultural Supplies;

(3) FSG 88, Live Animals;

(4) FSG 89, Food and Related Consumables;

(5) FSC 9410, Crude Grades of Plant Materials;

(6) FSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) FSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) FSC 9610, Ores;

(9) FSC 9620, Minerals, Natural and Synthetic; and

(10) FSC 9630, Additive Metal Materials.

Place of manufacture means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

Restricted business operations means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate--

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended.

Sensitive technology--

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically--

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

Service-disabled veteran-owned small business concern--

(1) Means a small business concern--

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

"Small business concern" means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR Part 121 and size standards in this solicitation.

Subsidiary means an entity in which more than 50 percent of the entity is owned--

(1) Directly by a parent corporation; or

(2) Through another subsidiary of a parent corporation.

Veteran-owned small business concern means a small business concern--

(1) Not less than 51 percent of which is owned by one or more veterans (as defined at 38 U.S.C. 101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and

(2) The management and daily business operations of which are controlled by one or more veterans.

"Women-owned business concern" means a concern which is at least 51 percent owned by one or more women; or in the case of any publicly owned business, at least 51 percent of the stock of which is owned by one or more women; and whose management and daily business operations are controlled by one or more women.

"Women-owned small business concern" means a small business concern--

(1) That is at least 51 percent owned by one or more women or, in the case of any publicly owned business, at least 51 percent of its stock is owned by one or more women; or

(2) Whose management and daily business operations are controlled by one or more…