Combined_Synopsis-Solicitation_W912LC-16-T-5000.pdf

THIS COMBINED SYNOPSIS/SOLICITATION IS FOR FULL AND OPEN COMPETITION.

This announcement constitutes the only Synopsis/Solicitation notice; the written solicitation is attached and quotes are being requested. Solicitation number W912LC-16-T-5000 is being issued as a REQUEST FOR QUOTE (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-83 effective 1 November 2015. All applicable provisions and clauses are included in the actual solicitation. The North American Industry Classification System (NAICS) code is 721110, and the small business size standard is $32.5 Million. The Government intends to issue multiple firm fixed priced Blanket Purchase Agreements for reoccurring requirement of lodging during the monthly Unit Training Assembly in accordance with the attached Statement of Need. Please reference solicitation # W912LC-16-T-5000 on all correspondence. The Government reserves the right to cancel this solicitation, either before or after the response date. Funds are currently available. Quotations must provide valid pricing for the fiscal year (1 Oct to 30 September) and pricing shall be within the GSA established per diem rates.

(http://www.gsa.gov/portal/category/1001200).

This lodging requirement consists of establishing BPAs for a period of one (1) year, with up to four (4) additional follow-on years, from the date of award to hotels in the local area via issuance of monthly BPA Call Orders that will be competed among the selected BPA vendors.

Please note that a BPA is not a contract. A BPA is a streamlined method for acquiring services on an as-needed basis from qualified sources that are readily available and thus eliminate the need for repetitive costly re-procurements and re-negotiation of terms and conditions. There is no minimum or maximum guaranteed quantity. All BPA Call Orders must be acknowledged by the selected vendor in order to be retained on the BPA calling list.

Offerors are encouraged to include documentation that showcases the amenities their property offers.

Price Lists due by: 8 December 2015 @ 5:00 P.M. MST

LIST OF ATTACHMENTS:

1. Combined Synopsis-Solicitation W912LC-16-T-5000

2. Statement of Need Buckley AFB Lodging Requirement

A. THE FOLLOWING SHALL BE INCLUDED IN THE

CONTRACTOR’S RESPONSE FOR EVALUATION:

i. Total Price Quote:

a. Table 1 with pricing for items as indicated.

ii. Technical Acceptance:

a. Complete quote (as indicated under “Quote Preparation Instructions”)

b. Property must be within 15 miles driving distance to 140 S. Aspen St. Aurora, CO

80011

c. Proof of capability to meet requirements included in the attached Statement of Need

B. EVALUATION OF QUOTES:

Lowest Price Technically Acceptable (LPTA): Following closure of this combined Synopsis/Solicitation all quotes will placed in order from lowest to highest priced. The evaluation team will start with the lowest Quote and work to the highest determining Technical Acceptability. The lowest three Quotes deemed Technically Acceptable will be considered for award. Award will be made on the basis of the lowest evaluated price Quote meeting the acceptability standards for non-cost factors. Failure to meet a technical requirement may result in an offer being determined technically unacceptable. Determination of Technical Acceptability will include an on-site inspection of the property.

Each technical requirement set forth below will receive a rating of acceptable/unacceptable based on the assessed strengths and deficiencies of each offeror’s quote as they relate to each technical requirement.

IAW FAR 52.212-2, see evaluation criteria below:

ii. Technical Acceptance:

a. Complete quote (as indicated under “Quote Preparation Instructions”)

b. Property must be within 15 miles driving distance to 140 S. Aspen St. Aurora, CO

80011

c. Proof of capability to meet requirements included in the attached Statement of Need

DESCRIPTION OF SUPPLIES AND/OR SERVICES

Verify that the prices quoted reflect the most competitive pricing available to the Government with regard to this Combined Synopsis/Solicitation.

Provide pricing for your proposal in Table 1 below. No other pricing format will be accepted:

Table 1 – Price List

Item Type of Room Cost

1 Double Queen standard room* per night

2 Single King standard room* per night

*Rate shall remain the same regardless of single or double occupancy and shall be within per diem rates

All contractors shall be registered at System for Award Management (SAM.GOV) https://www.sam.gov/portal/public/SAM/. Contractors must be registered in the SAM.GOV database before a contract can be awarded to your company. Please acknowledge all requirements of the solicitation in the proposals. Direct all questions to (Primary) TSgt Jacob Geroux at jacob.i.geroux.mil@mail.mil (720-847-9498) and (Secondary) MSgt Noah Branscom at noah.j.branscom.mil@mail.mil (720-847-9818).

Quotes submitted shall adhere to the line item structure contained herein. Multiple quotes will be accepted. The Period of Performance is as stated within Table 1 above.

QUOTE PREPARATION INSTRUCTIONS:

To assure timely and equitable evaluation of Quotes, Offerors shall follow the instructions and Sections A&B above and contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or sub factors. Failure to meet a requirement may result in an offer being ineligible for award. Offerors shall clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The response shall consist of one (1) written volume; Volume I – Price Quote and Contract Documentation.

Volume & Title

Max Page Limit

Number of copies required

Due Date

(NLT)

I. Price Quote & Contract Documentation

No page limit

Original submitted electronically

See Page 1 of Combo

Contract Documentation/Fill-in Clauses

No page limit

Original submitted electronically

See Page 1 of Combo

Page Size:

Page size shall be 8.5 x 11 inches. Pages shall be single-spaced. Except for the reproduced sections of the solicitation document, the text size shall be no less than Times New Roman 10 point. Use at least 1-inch margins on all sides of each page. Pages shall be numbered sequentially by volume. If there are discrepancies in page counts between paper and electronic submittals, the paper version shall take precedence.

Tables, Charts, Graphs, and Figures:

Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 by 17 inches in size when printed. Foldout pages shall fold entirely within the volume, and count as two (2) pages. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics, and not for pages of text. For tables, charts, graphs and figures, the text shall be no smaller than 8 point.

Provisions & Clause:

THE FOLLOWING PROVISIONS AND CLAUSES ARE APPLICABLE TO THIS

ACQUISITION (Note: Provisions and/or clauses marked with a * require the offeror to provide responsive information as set forth within those provisions and/or clauses. This responsive information shall be submitted in the same format provided within those provisions or clauses at the time a Quote is submitted.):

• FAR 52.212-3 Offeror Representations and Certifications – Commercial Items (Dec 2012)

• FAR 52.212-4 Contract Terms and Conditions – Commercial Items (Feb 2012)

• FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items (Jan 2013)

• The following are applicable clauses cited within FAR 52.212-5:

• FAR 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Aug 2013)(31 U.S.C. 6101 note).

• FAR 52.222-3 Convict Labor (June 2003) (E.O. 11755)

• FAR 52.222-26 Equal Opportunity (Mar 2007) (E.O. 11246)

• FAR 52.222-36 Equal Opportunity for Workers with Disabilities.

• FAR 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011)

• FAR 52.222-50 Combating Trafficking in Persons

• FAR 52.232-36, Payment by Third Party (May 2014) (31 U.S.C. 3332).

• DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials (Nov 2011)

Full Text Provisions, Clauses & Addendums

• FAR 52.212-1 Instructions to Offerors – Commercial Items, Addendum

PROVIDE THE FOLLOWING CONTRACTOR INFORMATION WITH YOUR QUOTE:

1. DUNS Number

2. TIN Number

3. CAGE Code

4. Contractor Name

5. Payment Terms (net 30) or Discount

6. Period of Performance

7. Business Type (i.e. small, women-owned, etc.)

8. Point of Contact & Phone Number

9. Fax Number

10. Email address

11. FOB (destination or origin)

12. GSA number, if applicable to this requirement

52.212-2 -- Evaluation -- Commercial Items.

As prescribed in 12.301(c), the Contracting Officer may insert a provision substantially as follows:

Evaluation -- Commercial Items (Oct 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

ii. Technical Acceptance:

a. Complete quote (as indicated under “Quote Preparation Instructions”)

b. Proof of capability to meet requirements included in the attached Statement of Need

(End of Provision)

• FAR 52.222-22 Previous Contracts and Compliance Reports (Feb 1999)

The offeror represents that:

(a) It * has, * has not participated in a previous contract or subcontract subject to the Equal Opportunity clause of this solicitation;

(b) It * has, * has not filed all required compliance reports; and

(c) Representations indicating submission of required compliance reports, signed by proposed subcontractors, will be obtained before subcontract awards.

• FAR 52.222-25 Affirmative Action Compliance (Apr 1984)

The offeror represents that –

(a) It * has developed and has on file, * has not developed and does not have on file, at each establishment, affirmative action programs required by the rules and regulations of the Secretary of Labor (41 CFR 60-1 and 60-2); or

(b) It * has not previously had contracts subject to the written affirmative action programs requirement of the rules and regulations of the Secretary of Labor.

• FAR 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address: http://farsite.hill.af.mil.

• FAR 52.252-2 Clause Incorporated by Reference (Fen 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

http://farsite.hill.af.mil.

Local Requirements

A. PAYMENT WILL BE MADE BY:

Government Purchase Card via:

140TH FM - FOR CERTIFICATION ONLY

FOR CERTIFICATION ONLY, ATTN: BCO

18860 E. BRECKENRIDGE AVE.801, MS#60

BUCKLEY AFB CO 80011-9551

B. CHANGES TO THIS BLANKET PURCHASE AGREEMENT

The Contracting Officer (CO) is the only person authorized to approve changes or modify any of the requirements under this agreement and notwithstanding any provisions contained elsewhere in this agreement, the said authority remains solely with the CO. In the event the Contractor effects any such change at the direction of any person other than the CO, the change will be considered to have been made without authority and no adjustment will be made in the agreement price to cover any increase in costs incurred as a result thereof.

Contractual problems, of any nature, which might occur during the life of the agreement shall be handled in conformance with public laws and regulations and shall be referred to the CO for resolution. Only the CO is authorized to formally resolve such problems. Therefore, the Contractor is hereby directed to bring all such contractual problems to the immediate attention of the CO. Any request for contract changes/modification shall be submitted to the CO.

C. SAM.GOV REGISTRATION

Blanket Purchase agreements cannot be established if a contractor has not been registered through the System for Award Management (SAM). Register at https://www.sam.gov/portal/public/SAM/. This is a single entry point for contractor’s to process SAM, Online Representations and Certifications Application (ORCA), and Excluded Parties List System (EPLS). Invoices received from a contractor who fails to maintain active SAM registration are considered to be improper and may be returned. The contractor is responsible to maintain active SAM registration until final payment has been made or the period of performance has expired. SAM registration shall be updated and renewed annually.