Attachment_3-PWS_and_PRS_FY20.pdf

Ver. May 2018

PERFORMANCE WORK STATEMENT (PWS)

FOR

Yellow Ribbon Reintegration Program (YRRP) Childcare Services

1.0 General: To provide safe and secure child care for the children of the Soldier’s and their families during a Yellow Ribbon Event.

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform Childcare Services, as defined in this PWS.

1.2 Background: The California Army National Guard (CAARNG) Yellow Ribbon Reintegration Program (YRRP) has a need to acquire Childcare services for its event in support of unit families

1.3 Period of Performance (PoP): The Period of Performance shall be 12 month base of 9 events.

1.4 General Information: All dates and locations are subject to change. The Yellow Ribbon Program will provide a date and location to the childcare service provider NLT 30 days prior to the event.

1.4.2 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.3 Recognized Holidays: The following are recognized United States (US) holidays.

The contractor perform services on these days:

1.4.3.1 New Year’s Day: January 1st (Shall not)

1.4.3.2 Martin Luther King, Jr.’s Birthday (Shall not)

1.4.3.3 President’s Day (Shall not)

1.4.3.4 Memorial Day (Shall not)

1.4.3.5 Independence Day: July 4th (Shall not)

1.4.3.6 Labor Day (Shall not)

1.4.3.7 Columbus Day (Shall not)

1.4.3.8 Veteran’s Day: November 11th (Shall not)

1.4.3.9 Thanksgiving Day (Shall not)

1.4.3.10 Christmas Day: December 25th (Shall not)

1.4.4 Place and Performance of Services: The contractor shall provide services between the hours of 0730-1630 on November 16-17 2019, January 11 2020, January 11 2020, March 2020, April 2020, June 2020, July 2020, September 2020 except on recognized US holidays. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1. 16-17 November 2019, Anaheim, 8:00 A.M – 4:30 P.M (2-day event). Must be able to staff and support approximately thirty-eight (38) children between the ages of less than one year old to 12 years old.

2. 11 January 2020, Sacramento, 8:00 A.M – 4:30 P.M (1-day event). Must be able to staff and support approximately thirty-seven (37) children between the ages of less than one year old to 12 years old.

3. 11 January 2020, Anaheim, 8:00 A.M – 4:30 P.M (1-day event). Must be able to staff and support approximately five (5) children between the ages of less than one year old to 12 years old.

4. March 2020, Fresno, 8:00 A.M – 4:30 P.M. (2-day event). Must be able to staff and support approximately forty (40) children between the ages of less than one year old to 12 years old.

5. April 2020, Sacramento, 8:00 A.M – 4:30 P.M (1-day event). Must be able to staff and support approximately thirty-nine (39) children between the ages of less than one year old to 12 years old.

6. June 2020, Anaheim, 8:00 A.M – 4:30 P.M (1-day event). Must be able to staff and support approximately twelve (12) children between the ages of less than one year old to 12 years old.

7. July 2020, Sacramento, 8:00 A.M – 4:30 P.M (1-day event). Must be able to staff and support approximately fifteen (15) children between the ages of less than one year old to 12 years old.

8. July 2020, Anaheim, 8:00 A.M – 4:30 P.M (1-day event). Must be able to staff and support approximately fifty-three (53) children between the ages of less than one year old to 12 years old.

9. September 2020, Anaheim, 8:00 A.M – 4:30 P.M (1-day event). Must be able to staff and support approximately thirteen (13) children between the ages of less than one year old to 12 years old.

1.4.4.1 Reserved

1.4.4.2 Reserved

1.4.4.3 Reserved

1.4.5 Reserved

1.4.5.1 Reserved

1.4.5.1.1 Reserved

1.4.5.1.2 Reserved

1.4.5.1.3 Reserved

1.4.5.1.4 Reserved

1.4.5.1.5 Reserved

1.4.5.1.6 Reserved

1.4.5.2 Reserved

1.4.5.3 Reserved

1.4.5.4 Reserved

1.4.5.4.1 Reserved

1.4.5.4.2 Reserved

1.4.5.4.3 Reserved

1.4.5.4.4 Reserved

1.4.5.4.5 Reserved

1.4.5.5 Reserved

1.4.5.6 AT Level 1 Awareness Training (AT): All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete Level 1 AT within 30 calendar days after contract start date and within 30 calendar days of new employees commencing performance. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee to the COR within 15 calendar days after completion of training. Level 1 AT is available at http://jko.jten.mil/courses/atl1/launch.html .

1.4.5.7 Reserved

1.4.5.8 Reserved

http://jko.jten.mil/courses/atl1/launch.html

1.4.5.9 iWATCH Training: The contractor and all associated subcontractors with an area of performance within an Army-controlled installation, facilities or area shall brief all employees on the local iWATCH program. This local developed training shall be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR or the KO. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance. The contractor shall report completion for each contractor employee and subcontractor employee to the COR, within 15 calendar days after completion of training.

1.4.5.10 OPSEC Training: In accordance with AR 530-1, Operations Security, new contractor employees shall complete Level I OPSEC training within 30 calendar days of their reporting for duty and annually thereafter. The contractor shall submit certificates of completion for each contractor employee to the COR within 15 calendar days after completion of training. Level 1 OPSEC training is available at http://cdsetrain.dtic.mil/opsec/.

1.4.5.11 Reserved

1.4.5.12 Reserved

1.4.5.13 Reserved

1.4.6 Reserved

1.4.6.1 Reserved

1.4.6.1.1 Reserved

1.4.6.1.2 Reserved

1.4.6.2 Reserved

1.4.7 Reserved

1.4.8 Reserved

1.4.9 Reserved

1.4.10 Reserved

1.4.11. Reserved

1.4.12 Reserved

1.4.13 Reserved

http://cdsetrain.dtic.mil/opsec/

1.4.14 Reserved

1.4.15 Reserved

2.0 Definitions and Acronyms: California Army National Guard (CAARNG), Yellow Ribbon Reintegration Program (YRRP), Audio visual (A/V)

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 Contracting Officer (KO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 Contracting Officer Representative (COR): An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment will be in writing and will state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications.

This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.5 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.8 Quality Assurance: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.11 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

A/V Audio visual AT/OPSEC Antiterrorism/Operational Security CM Contract Manager CAARNG California Army National Guard COR Contracting Officer Representative DA Department of the Army DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense FAR Federal Acquisition Regulation HQDA Headquarters, Department of the Army HSPD Homeland Security Presidential Directive IA Information Assurance IS Information System(s) KO Contracting Officer NGB National Guard Bureau PII Personally Identifiable Information POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SSN Social Security Number TE Technical Exhibit USD(I) Under Secretary of Defense for Intelligence YRRP Yellow Ribbon Reinteigration Program

3.0

3.1 Property: The Government will furnish the necessary workspace for the contractor to perform services outlined in this PWS.

3.2 Reserved

3.3 Equipment: Yellow Ribbon will provide appropriate number of tables, chairs, trash cans, water stations and audio visual (A/V)

3.4 Services: Food (Breakfast and lunch) will be provided by event facility.

3.5 Utilities: All utilities in the facility will be available for the contactor’s use in the performance of this contract. The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.2 Reserved

5.0 Requirements: The contractor shall:

5.1 Child Care Agency will show up ½ hour before the scheduled start time of the event

5.1.1 Child Care Agency will bring age appropriate games, toys and activities, sleeping mats, changing mats and disposable gloves. The Child Care Agency shall provide all management, labor, material, equipment, certifications, and supplies necessary to accomplish all listed services using portable equipment in CAARNG-provided of performance, at multiple facilities, with the probability of simultaneous requirements in various locations throughout the State.

5.1.2 Child Care Agency will provide appropriate staff, registration and security procedures to insure safety of all children. All staff will have a current Background check and Live Scan completed

5.1.3 Child Care Agency will inform Yellow Ribbon and contracting office in writing of any items or services that the Child Care Agency is expecting Yellow Ribbon to provide for the contracted event.

5.1.4 Child Care Agency understands that the utilization of child care by the parents is optional; therefore the actual amount of children being cared for may adjust more or less from the initial roster of children given prior to the event.

5.1.5 Yellow Ribbon reserves the right to modify the number of children up to 96 hours prior to the event.

5.2 Contractor Manpower Reporting Application (CMRA):

5.2.1 The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the National Guard Bureau via a secure data collection site.

5.2.2 The contractor shall completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs shall be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at http://www.ecmra.mil.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter/Page)

Date of Publication

Mandatory or Advisory

Website

Federal Acquisition Regulation https://www.acquisition.gov/?q=browsefar or http://farsite.hill.af.mil/

Defense Federal Acquisition Regulation Supplement http://www.acq.osd.mil/dpap/dars/dfarspgi/current /index.html or http://farsite.hill.af.mil/

DoDM 1000.13-M-V1 DoD Identification (ID) Cards (Enclosure 2, paragraph 3.b)

01/23/2014 http://www.esd.whs.mil/Directives/issuances/dod m/

Federal Information Processing Standards (FIPS) Publication 201-2 Personal Identity Verification (PIV) of Federal Employees and Contractors

(paragraph 9)

August 2013 http://nvlpubs.nist.gov/nistpubs/FIPS/NIST.FIPS.2 01-2.pdf

DoDM 5200.2 Regulation 5200.02 Procedures for the DoD Personnel

Security Program (PSP)

04/03/2017 http://www.dtic.mil/whs/directives/corres/pub1.htm l

Army Directive 2014-05 Policy and Implementation

Procedures for Common Access Card Credentialing and Installation Access for Uncleared Contractors

03/07/2014 http://www.apd.army.mil/ProductMaps/PubForm/ ArmyDir.aspx

AR 190-13

The Army Physical Security Program

02/25/2011 http://www.apd.army.mil/ProductMaps/PubForm/ AR.aspx

Homeland Security Presidential Directive (HSPD)-12

Policy for a Common Identification Standard for Federal Employees and

Contractors

08/27/2004 https://www.dhs.gov/homeland-security-presidential-directive-12

DoDD 5400.11 Department of Defense Privacy

Program

10/29/2014 http://www.dtic.mil/whs/directives/corres/dir.html# http://www.ecmra.mil/ http://www.ecmra.mil/ https://www.acquisition.gov/?q=browsefar http://farsite.hill.af.mil/ http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html http://farsite.hill.af.mil/ http://nvlpubs.nist.gov/nistpubs/FIPS/NIST.FIPS.201-2.pdf http://nvlpubs.nist.gov/nistpubs/FIPS/NIST.FIPS.201-2.pdf http://www.dtic.mil/whs/directives/corres/pub1.html http://www.dtic.mil/whs/directives/corres/pub1.html http://www.apd.army.mil/ProductMaps/PubForm/ArmyDir.aspx http://www.apd.army.mil/ProductMaps/PubForm/ArmyDir.aspx http://www.apd.army.mil/ProductMaps/PubForm/AR.aspx http://www.apd.army.mil/ProductMaps/PubForm/AR.aspx https://www.dhs.gov/homeland-security-presidential-directive-12 https://www.dhs.gov/homeland-security-presidential-directive-12 http://www.dtic.mil/whs/directives/corres/dir.html

DoD 5400.11-R Department of Defense Privacy

Program

05/14/2007 http://www.dtic.mil/whs/directives/corres/pub1.htm l

DoDD 8140.01 Cyberspace Workforce Management

08/11/2015 OK http://www.dtic.mil/whs/directives/corres/dir.html

DoD 8570.01-M Information Assurance Workforce

Improvement Program

12/19/2005 (Change 4:

11/10/2015)

OK http://www.dtic.mil/whs/directives/corres/pub1.htm l

AR 25-2

Information Assurance

10/24/2007 OK http://armypubs.army.mil/ProductMaps/PubForm/ AR.aspx

AR 530-1

Operations Security

09/26/2014 OK http://armypubs.army.mil/ProductMaps/PubForm/ AR.aspx

DoD 5220.22-M National Industrial Security Program

Operating Manual

02/28/2006 (Change 2:

05/18/2016)

OK http://www.dtic.mil/whs/directives/corres/pub1.htm l

6.1 Applicable Forms: Forms applicable to the PWS are listed below:

Form Date Website

DD 1172-2

Application for Identification

Card/DEERS Enrollment

Mar 2017 http://www.dtic.mil/whs/directives/forms/index.htm

I-9 Employment Eligibility Verification

11/14/16 https://www.uscis.gov/sites/default/files/files/form/i-9.pdf

DD 441

Department of Defense Security

Agreement

Jan 2017 http://www.dtic.mil/whs/directives/forms/dd/ddforms0001- 0499.htm

DD 250

Material Inspection and Receiving

Report

Aug 2000 http://dtic.mil/whs/directives/forms/dd/ddforms0001-0499.htm http://www.dtic.mil/whs/directives/corres/pub1.html http://www.dtic.mil/whs/directives/corres/pub1.html http://www.dtic.mil/whs/directives/corres/dir.html http://www.dtic.mil/whs/directives/corres/pub1.html http://www.dtic.mil/whs/directives/corres/pub1.html http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://www.dtic.mil/whs/directives/corres/pub1.html http://www.dtic.mil/whs/directives/corres/pub1.html http://www.dtic.mil/whs/directives/forms/forminfo/forminfopage2479.html http://www.dtic.mil/whs/directives/forms/forminfo/forminfopage2479.html http://www.dtic.mil/whs/directives/forms/index.htm https://www.uscis.gov/sites/default/files/files/form/i-9.pdf http://www.dtic.mil/whs/directives/forms/dd/ddforms0001-0499.htm http://www.dtic.mil/whs/directives/forms/dd/ddforms0001-0499.htm http://dtic.mil/whs/directives/forms/dd/ddforms0001-0499.htm

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Performance

Objective Performance Standard Acceptable Quality

Levels (AQL) Surveillance Method / By

Whom

5.1.1

Child Care Agency will bring age appropriate games, toys and activities, sleeping mats, changing mats and disposable gloves. The Child Care Agency shall provide all management, labor, material, equipment, certifications, and supplies necessary to accomplish all listed services using portable equipment in CAARNG-provided of performance, at multiple facilities, with the probability of simultaneous requirements in various locations throughout the

State

Must meet minimum required supplies per each event.

Periodic Staff Inspection /

COR

5.1.2

Child Care Agency will provide appropriate staff, registration and security procedures to insure safety of all children. All staff will have a current Background check and Live Scan completed

Must meet standard.

Must have appropriate staffing on site.

Periodic Staff Inspection /

TECHNICAL EXHIBIT 2

Deliverables Schedule

PWS Reference / Deliverable Title

Frequency Number of Copies

Medium/Format Submit To

1.4.5.6 AT Level 1

Awareness Training

Certificates

Provide within 15 calendar days after employee completes training.

1 Electronic Submission

COR

1.4.5.9 iWatch Training Certificates

Provide within 15 calendar days after employee completes training.

1 Electronic Submission

COR

1.4.5.10 OPSEC

Training Certificates

Provide within 15 calendar days after employee completes training.

1 Electronic Submission

TECHNICAL EXHIBIT 3

Estimated Workload Data

RESERVED