Combined_Synopsis_CVR_SHT_YR_venues_Jun_-_Sep_2019_v2.pdf

YELLOW RIBBON COORDINATION SERVICES June -September 2019

Solicitation Number: W912LA-19-R-0010

1. Solicitation. This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

offers are being requested and a written solicitation WILL NOT be issued.

The CA Army National Guard intends to utilize this Request for Proposal (RFP), under solicitation number W912LA-19-R-0010, to award a Firm Fixed Price (FFP) type contract for coordination services for hotel conference room rentals and amenities to support the Yellow Ribbon's mission in California to support the California Army

National Guard Yellow Ribbon Program in Temecula, Sacramento, Long Beach and

Fresno, CA on various dates from 31 May – September 2019. The government intends to award one contract to the responsive & responsible offeror whose offer is the lowest price and technically acceptable (LPTA) to the Government. See Attachment 2, FAR

52.212-2 Evaluation – Commercial Items, for more details.

This document and attached incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-100 dated 6 May 2019, Defense Acquisition

Circular DPN 20190215 effective Friday, February 15, 2019, and Army Federal

Acquisition Regulation Supplement Revision #27 dated 1 Jun 2018.

See the attached Price Sheet (Attachment 1) in accordance with FAR 12.603(c)(v).

This solicitation is 100% set aside for small business. The NAICS code for this acquisition is 561920, Convention and Trade Show Organizers. The small business size standard for this NAICS code is $11.0 million dollars.

Each offeror shall include a completed copy of the provision at FAR 52.212-3, Offeror

Representations and Certifications-Commercial Items (July 2016) Alternate I (Oct 2014), or ensure the Representations and Certifications are updated at www.sam.gov. FAR

52.212-1, Instructions to Offerors – Commercial Items, FAR 52.212-4, contract Terms and Conditions – Commercial Items, and 52.212-5, Contract Terms and Conditions

Required to Implement Statues or Executive Orders – Commercial Items, apply to this solicitation and are listed in Attachment 2. Attachment 2 identifies the applicable clauses and provisions to this RFP. All clauses and provisions may be found in full text at the following sites: DFARS: http://farsite.hill.af.mil

FAR: https://www.acquisition.gov/browse/index/far

2. General Description of Requirement. The Government has a need for a vendor who is able to provide all of the conference spaces and amenities (i.e.; breakfast, lunch, water) for informational meetings. The room totals for the amount of attendees, general concession room to accommodate the proper number of attendees comprised of single and family units, breakout rooms that can accommodate the proper amount attendees each and comprised of “classroom” style seating, a general use room to accommodate children and staff and a small meeting space are described in better detail in Attachment

3, YR June-Sep Purchase Description (PD).

http://www.sam.gov/

3. Basis for Award. The Government intends to award without discussions one Firm

Fixed Price (FFP) contract The Government intends to award without discussions one

Firm Fixed Price (FFP) contract to a vendor who is able to provide all of the conference spaces and amenities (i.e.; breakfast, lunch, water) for informational meetings. Award will be made to the lowest price responsible offeror that is determined to be technically acceptable. The Government intends to select one contractor; however, the Government reserves the right to award no contract at all.

Since award will be based on initial responses, offerors are highly encouraged to offer their most advantageous pricing in their initial response. The responses to this RFP are intended to be evaluated, and award made, without discussions unless discussions are deemed to be necessary by the Contracting Officer.

4. Award Evaluation. For this procurement, award determination will be made as

Lowest Price Technically Acceptable (LPTA). See Attachment 2, “Clauses & Provisions

YR Venues…” FAR 52.212-2 Evaluation – Commercial Items, for more details. The following 2 factors will be used to evaluate offers:

1. Relevant Experience to also include the hotels the vendor intends to offer for all events with letters of commitment. Hotels must be AAA 3-Star/Diamond rated. No more than 2 pages.

2. Total Aggregate Price.

5. Additional Instructions to Offerors. Vendors shall respond to this RFP via email by

THURSDAY, MAY 23, 2019 by 12:00 P.M., Pacific Standard Time (PST). All offers should be sent to the Contract Specialist, Thomas Lamont at thomas.r.lamont3.civ@mail.mil, before the due date and time specified. In the email

SUBJECT insert: “W912LA-19-R-0010 Proposal”.

Any offer, modification, or revision of an offer received after the exact time specified for receipt of offers is “late” and may not be considered.

All offers must list DUNS number, CAGE code, and Federal TIN with Company name, POC, and phone number. To obtain or renew a DUNS number or CAGE code, please visit https://www.sam.gov. Lack of registration in the SAM database will make an

Offeror ineligible for award.

Vendor must also be registered in Wide Area Work Flow (WAWF) to receive payment through electronic funds transfer. If you are not currently registered, please visit the following website https://wawf.eb.mil/ to complete your registration.

6. Questions. All questions regarding the RFP package must be submitted to the above email address NLT 2 days prior to the close of the solicitation. In the email SUBJECT insert: “W912LA-19-R-0010 Vendor Questions” email to, Thomas Lamont at thomas.r.lamont3.civ@mail.mil . Any questions asked over the telephone will not be answered. Any questions received after this date and time may not be answered.

Responses to questions will be posted following the question response deadline.

mailto:thomas.r.lamont3.civ@mail.mil https://www.sam.gov/ https://wawf.eb.mil/ mailto:thomas.r.lamont3.civ@mail.mil

7. Organizational Conflicts of Interest. All offerors shall identify any conflict of interest or appearance issues that might be a potential organizational conflict of interest.

8. Notice to Offerors. The Government reserves the right to cancel this RFP, either before or after the closing date. In the event the Government cancels this solicitation, the

Government has no obligation to reimburse an offeror for any costs. Submitted offers shall be valid for 60 days after the closing date of the RFP.

9. Anticipated Award Date. The Government anticipates awarding this contract by

THURSDAY, MAY 30, 2019.

Attachments:

1. Price Sheet June-Sept 2019v3

2. Clauses and Provisions YR Venues June - Sept 2019v3

3. YR June-Sep Purchase Description