Amendment__2_RFIs_answered.pdf

Amendment #2: Yellow Ribbon Coordination Services

Multiple Events and Locations in Fiscal Year 2020

Note: Solicitation close date has changed from 17

October to 24 October 2019. Time remains at 11:00AM

PST.

RFIs submitted:

1. Question - This question is regarding breakout rooms in Fresno, CA for Conference room and Breakout Rooms. There’s a General Room for 120 attendees. Do you also want 2 breakout rooms for 80 attendees each? The options for meeting space in Fresno are limited compared to other cities. Can you please clarify if you would allow for 2 smaller breakout rooms?

Answer – The Government requires a General Room for 120 attendees, a General room for 15 children and staff. The Government requires at least one general breakout room for 80 attendees (2 rooms maximum). The Government will not allow 2 smaller breakout rooms for less than 80 attendees each.

2. Question - Are you wishing for a representative from our company be on site for the events?

Answer – It is up to the contractor to determine if a company representative needs to be on site and quote accordingly.

3. Question - Event 001: Anaheim. The RFP states that there is one room night needed for hotel rooms and then mentions Nov 15 & Nov 16. Please confirm the number of nights and dates.

Answer – Lodging – Change:

From:

Room block must be provided for one (1) night, for twenty (20) rooms on the night of November 15 and 16, 2019.

To:

Room block must be provided for two (2) nights, for twenty (20) rooms on the nights of November 15 and 16, 2019.

4. Question - Event 002: Sacramento Both the RFP and the Cost Sheet show that the event is on January 11th.The RFP states that hotel rooms are needed January 2nd, and conference room/food/bev is needed on January 3rd. Please confirm the date for this event.

Answer – Amendment #1 has answered this question.

5. Question - Event 004: Fresno The RFP states 1 room night for the sleeping rooms, however the event is two days in length. Please confirm the number of room nights.

Answer – Lodging – Change:

From:

Room block must be provided for one (1) night, for twenty (20) rooms for the night prior to each day of the event.

To:

Room block must be provided for two (2) nights, for twenty (20) rooms on the nights of March 6 and 7, 2020.

6. Question - Event 005: Sacramento Please confirm the number of days for the event.

Answer – Clarifications and dates made in documents titled, Amend #2 Attachment 1 Price Sheet YR Venues FY2020 and Amendment #2 FY2020 Yellow Ribbon Venues Purchase Description.

7. Question – Can we request a 5-mile radius increase for Sacramento and Anaheim?

Answer – A 5-mile radius increase for Sacramento and Anaheim is approved. Changes have been made to the proper documents.