Questions and Answers for Solicitation W912L9-23-R-0007.docx

Questions and Answers for Solicitation # W912L9-23-R-0007

Note: A Revised PWS has been uploaded on 11 January 2023.

1. Are all the numbers in this paragraph correct?

9.1. Lunch. Hot food buffet will be available from 11:30 a.m. to 12:30 a.m. on Saturday 28 January 2023 (706) and Sunday 29 January (485). Buffet(s) will include such items as: garden salad with assorted toppings and dressings, at least 2 options of meat selections, vegetables, and at least 2 starch selections. Drinks will consist of coffee, milk, tea, juice and assorted soft drinks (regular & diet), for 673 adult lunches on Saturday 28 January 2023 and 452 on Sunday 29 January 2023. Grilled cheese, chicken nuggets, and sloppy joe sandwiches available for at least 33 kids on Saturday 28 January 2023 and 33 kids on Sunday 29 January 2023. The total lunch meal charges will be the sum of adult and children’s meals. Self-serve beverage stands are preferred.

2. Section 5.1 states: The government shall have the option to cancel meals by noon on Wednesday, 25 January 2023.

This is less than 3 business days prior to the event- and will not be acceptable to most venues- is this a deal breaker?

Answer - Option to cancel has been removed.

3. Do you require one or two registration areas for the event?

Answer- 2 are required.

4. Can your attendees eat in the two General Sessions that will be provided- or do you need one large room for 706 for all of them to dine in?

Answer - Guests can eat in general Session with food lines outside of each general session that both have access to.

5. With General Session rooms of this size, you would need more than 2 projectors, etc... for adequate viewing for your guests?

Answer - The requirement was changed to 4 Projector’s

6. Do you require a hard line in each General Session, or is the hardline for the Vendor area?

Answer - Just the Vendor Area

7. Do you require any refrigerator for this room or a microwave (Childcare)?

Answer - Not Required

8. Do you have a locked-on and committed Youth coordinator that will be caring for your older children over 5?

Answer – Yes, over the age of 6.

9. Soft drinks are not complimentary and can raise the final pricing drastically- are soft drinks a must for this requirement?

Answer - Soft drinks are preferred but not required if there are suitable refreshments during lunch. Quote with and without.

10. Will the attendees' lodging on Friday be carryovers to Saturday, or will that be a new lodging list? This 100% needs broken down.

Answer - There will be some carry over on hotel rooms. A hotel roster will be made available after award, broken down by check-in/out days.

11. Can the attendees who request single rooms be put in double rooms if that is all the hotel can offer?

Answer - Yes, guests requesting singles can be placed in doubles but not the other way around.