SOW_Yellow_Ribbon_Event_Lodging_11-13.docx

STATEMENT OF WORK (SOW)

387th Military Police Yellow Ribbon Program (YRP) Training Events Period of Performance: January 11-13 Location: Bloomington, IN

PART 1

GENERAL INFORMATION

1. General: This is a contract to provide support for the Yellow Ribbon Reintegration Program (YRRP) Training Event for 11-13 January 2019, in the Bloomington, IN area. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers will be accountable solely to the Prime Contractor who, in turn is responsible to the Government.

1.1. Description of Requirement/Introduction: The contractor will provide all hotel rooms necessary to perform Yellow Ribbon Reintegration Program (YRRP) Training Event as defined in this Statement of Work except for items specified as government furnished property and services. The attendance for the YRRP event is 250 total personnel and will consist of the following:

· 225 Attendees: 123 Service Members and 102 Family Members

· 25 Staff: 20 Supporting Staff and 5 Advance-Staff

The location for the event shall be in Bloomington, Indiana.

1.2. Background: The Yellow Ribbon event is a requirement of Department of Defense Instruction 1342.28, which establishes the Yellow Ribbon Program. The Yellow Ribbon Program consists of four events: 1st event occurs prior to deployment, 2nd event occurs during deployment, 3rd event occurs approximately 90 days post-deployment and the 4th event occurs approximately 180 days post-deployment.

1.3. Objectives: Lodging must be adequate for all required guests. Contractor shall reserve individual/private sleeping rooms with toilet and shower/tub facilities, for Soldiers, and consist of one king, queen, or double beds in each room.

1.4. Scope: The Government is anticipating 250 attendees. Some attendees and advance staff will arrive on Friday, January 11th to check into hotel rooms. The rest of attendees and staff will arrive on Saturday morning and all attendees and all of the staff will depart on Sunday

1.4.1 Period of Performance: The period of performance will be from Friday, January 11th to Sunday, January 13th, 2019. A Yellow Ribbon registration desk will be setup to accept registration from event participants on Saturday, beginning at 8 a.m. preferably near the general session room or dining area. The first formal program event will begin at 9:00 a.m. on Saturday. The programs will start at 9:00 a.m. and end NLT 5:00 p.m. with dinner starting at 6:00 p.m. There will also be child and youth programs provided on Saturday and Sunday. On Sunday, the last event day, programs will consist of general sessions again that will begin at 8:00 a.m. and end no later than 3:00 p.m.

1.4.2. The Hotel will offer the following per event: parking lot and internet access available within the hotel. The Contractor will provide an on-site representative from the time the guests arrive on Friday evening until conclusion of the event on Sunday afternoon.

1.5. Key Personnel: The following Government personnel are considered key personnel by the government: Sarah Craig, Yellow Ribbon Program Manager and Surya Laller, Yellow Ribbon Coordinator. The contractor will provide a contract manager who will be responsible for the performance of the work. The name of this person and an alternate who will act for the contractor when the manager is absent will be designated in writing to the contracting officer. The contract manager and alternate will have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

PART 2

GOVERNMENT FURNISHED PROPERTY (GFP), EQUIPMENT, AND SERVICES

2. GOVERNMENT FURNISHED ITEMS AND SERVICES: The Government will not provide any services, facilities, or utilities, equipment or material to the contractor to assist the contractor with the requirements of this PWS.

PART 3

CONTRACTOR FURNISHED ITEMS AND SERVICES

3. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES: The Contractor will furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

PART 4

SPECIFIC TASKS

4. SPECIFIC TASKS:

4.1. The contractor will provide services to support Yellow Ribbon Reintegration Program (YRRP) Training Event that include lodging for each required guest. The Government will not be responsible for room service charges, long distance phone calls, movie rental charges, internet service charges, laundry, or other incidental room charges. Any such charges will require the occupants to provide their personal credit cards to secure payment for those charges. The Government will provide a total room count by noon on January 1st, 2019 and will have the option to cancel rooms up until this date. The Government will only pay for rooms used.

4.1.1. Lodging per event: The Contractor will provide lodging for Staff and Attendees for this Yellow Ribbon Reintegration Program (YRRP) Training Event. At a minimum, the lodging establishment will meet International Hospitality Association (IHA) Three Star rating criteria. The total estimated rooms for attendees, staff and presenters is 160 rooms; broken down as follows.

4.1.2. The contractor will provide 35 Rooms on Friday, 11 January 2019 (20 singles, 15 doubles).

4.1.3. The contractor will provide 125 Rooms on Saturday, 12 January 2019 (85 singles, 40 doubles).

4.1.4. The Contractor will provide rooming list with confirmation numbers by noon on January 9th.

4.1.5. The contractor will provide parking Friday through Sunday for all guests. This parking is for the participants’ entire stay and not simply for one trip to/from the hotel.