Amended_PWS_Yellow_Ribbon_Hotel_December_8-9.pdf

PERFORMANCE WORK STATEMENT (PWS)

638th ASB

Yellow Ribbon Program (YRP) Training Events Period of Performance: 7-9 December 2018

Location: Indianapolis, IN

1. General: This is a non-personal services contract to provide support for the Yellow Ribbon Reintegration Program (YRRP) Training Event for 7-9 December 2018, in the Indianapolis, IN area. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers will be accountable solely to the Prime Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction: The contractor will provide all hotel rooms necessary to perform Yellow Ribbon Reintegration Program (YRRP) Training Event as defined in this Performance Work Statement except for those items specified as government furnished property and services. The attendance for the YRRP event is estimated at 720 total personnel and will consist of the following:

700 Attendees: 300 Service Members and 400 Family Members 20 Staff: 10 Supporting Staff and 10 Advance-Staff

The YRRP Training Event hotel rooms must be within a 5-8 mile radius of 46204 zip code.

1.2. Background: The Yellow Ribbon event is a requirement of Department of Defense Instruction 1342.28, which establishes the Yellow Ribbon Program. The Yellow Ribbon Program consists of four events: 1st event occurs prior to deployment, 2nd event occurs during deployment, 3rd event occurs approximately 90 days post-deployment and the 4th event occurs approximately 180 days post-deployment.

1.3 Objectives: Lodging must be adequate for all required guests. Contractor shall reserve individual/private sleeping rooms with toilet and shower/tub facilities. A Single will consist of one king or queen. A double will consist of any combination of two beds or a King/Queen and sleeping sofa in each room.

1.4. Scope: The Government is anticipating 700 attendees. Some attendees will arrive on Friday to check-in to the hotel and register for the event. Attendees and all of the staff will depart on Sunday.

1.4.1. The Hotel/Hotels will offer the following per event: parking lot and internet access available within the hotel. The Contractor will provide an on-site representative from the time the guests arrive on Friday evening until conclusion of the event on Sunday afternoon.

1.5. Key Personnel: The following Government personnel are considered key personnel by the government: Sarah Craig, Yellow Ribbon Program Manager and Surya Laller, brian.p.williams52 Highlight brian.p.williams52 Highlight brian.p.williams52 Highlight brian.p.williams52 Highlight

Yellow Ribbon Coordinator. The contractor will provide a contract manager who will be responsible for the performance of the work. The name of this person and an alternate who will act for the contractor when the manager is absent will be designated in writing to the contracting officer. The contract manager and alternate will have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

PART 3

GOVERNMENT FURNISHED PROPERTY (GFP), EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES: The Government will not provide any services, facilities, or utilities, equipment or material to the contractor to assist the contractor with the requirements of this PWS.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES: The Contractor will furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1. Basic Services: The contractor will provide services to support Yellow Ribbon Reintegration Program (YRRP) Training Event that include lodging for each required guest. The Government will not be responsible for room service charges, long distance phone calls, movie rental charges, internet service charges, laundry, or other incidental room charges. Any such charges will require the occupants to provide their personal credit cards to secure payment for those charges. The Government will provide a total room count by noon on December 1st, 2018 and will have the option to cancel rooms up until this date. The Government will only pay for rooms used.

5.1.1 Lodging per event: The Contractor will provide lodging for Staff and Attendees for this Yellow Ribbon Reintegration Program (YRRP) Training Event. At a minimum, the lodging establishment/establishments will meet International Hospitality Association (IHA) Three Star rating criteria. The total estimated rooms for attendees, staff and presenters is 240 rooms for an estimated total of 2 night stays; broken down as follows.

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5.1.1.1. The contractor will provide 55 Rooms on Friday, 7 December 2018 (30 singles, 25 doubles).

5.1.1.2. The contractor will provide 195 Rooms on Saturday, 8 December 2018 (120 singles, 75 doubles.

5.1.1.3 The Contractor will provide rooming list with confirmation numbers by noon on December 2nd.

5.1.1.4. The contractor will provide parking Friday through Sunday for all guests. This parking is for the participants’ entire stay and not simply for one trip to/from the hotel.