PWS_Yellow_Ribbon_Childcare_December_8-9.pdf

PERFORMANCE WORK STATEMENT (PWS)

638th ASB

Yellow Ribbon Program (YRP) Training Events Period of Performance: 8-9 December 2018

Location: Indianapolis, IN

1. General: This is a non-personal services contract to provide support for the Yellow Ribbon Reintegration Program (YRRP) Training Event for 8-9 December 2018, in the Indianapolis, IN area. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers will be accountable solely to the Prime Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction: The contractor will provide all personnel, equipment, and supplies to supervise and care for children ages 0-5. The children in attendance for the YRRP event is 35 total personnel and will consist of the following age groups:

Age 0: 2 Age 1: 11 Age 2: 8 Age 3: 6 Age 4: 4 Age 5: 4

1.2. Child and Youth Requirements:

One large room will be provided The contractor will provide enough Caregivers per Child/ Care Provider Ratio and they will be present at all times while children/youth are in each room The contractor will provide enough toys and supplies to keep children involved/entertained for the entire event Actively interact with children, facilitate activities and engage in play Implement activity plans and adhere to program schedule Follow activity plan and lead activities.

Do not use any type of physical discipline toward any child at any time.

Do not withhold water, sleep, play or use of bathroom from children at any time.

Ensure Infants are placed on their backs to sleep All toys/games/dolls/puzzles will be cleaned and sanitized No photographs or video of children in care will be taken by the childcare provider staff

1.3. The venue will provide the following:

All rooms will have drinking water and small cups accessible at all times.

All rooms will have a hands-free, covered trash can available for use.

1.4. The contractor will provide adequate trained personnel for estimated children requiring care and youth supervision. Government must have the capability to add or subtract children 72 hours prior to the Event. Government will pay for the “minimum final number” of children which will be established 72 hours prior to the Yellow Ribbon Reintegration Program (YRRP) Training Event. The Government will pay for the “minimum final number” even if fewer children actually attend. Government will provide an update of the children registrations two weeks prior to the event until the final update 72 hours prior to the Yellow Ribbon Program (YRP) Training Event.

1.5. The childcare provider will have these minimum Qualifications:

Must be 18 years of age or older.

Must have a minimum of six months of child care experience.

Must have a comprehensive background check including fingerprints. Completed all the state and national license training requirements for the state in which the services are performed.

Pediatric first aid and CPR certification.

Must be able to lift a 40lb. child safely and without straining, bend, and sit on floor.

Must be in compliance with all applicable Army Regulations regarding child care services e.g., AR 608-10 and FAR 37.103 (d).

1.6. Key Personnel: The following Government personnel are considered key personnel by the government: Sarah Craig, Yellow Ribbon Program Manager and Surya Laller, Yellow Ribbon Coordinator. The contractor will provide a contract manager who will be responsible for the performance of the work. The name of this person and an alternate who will act for the contractor when the manager is absent will be designated in writing to the contracting officer. The contract manager and alternate will have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

2. Registration, Health and Safety

2.1. Contractor will ensure staff is available Saturday, 8:00 a.m. to 5:30 p.m. for registration, (forms to include documenting medical conditions, dietary restrictions, special needs, parental contact information, etc). For the safety of the children, a numbered bracelet or nametag should be issued to the child at the time of check in.

This information will be obtained from parent or legal guardian at time of pre-registration or initial drop off. Childcare contractor will include safety and child accountability procedures (copy of documentation to be provided with proposal). Children will be accounted for at all times.

2.2. All children in care will have a registration form on file with the contractor that includes parents’/legal guardian emergency contact information and child’s allergies or other serious medical conditions. Contractor will implement a sign-in/sign-out procedure. Each child will be signed in/signed-out of childcare rooms by the child’s parent or legal guardian. The parent or guardian must sign-in his/her child upon arrival, and sign his/her child out for meals and upon departure at the end of the day. Child care providers will document time of departure and time of return when taking children to the restroom.

2.3. Have a first-aid kit readily accessible.

2.4. Contractor will practice universal health precautions: disposable latex or non-porous vinyl gloves are worn when in contact with blood, including blood in feces, and articles contaminated with blood are carefully disposed of, or cleaned and disposed of, or cleaned and disinfected, or wrapped in plastic and sent home with parents.

2.5. The Contractor will perform general clean-up and pack-up procedures. The room/rooms and equipment will be cleaned at the end of each day in readiness for the next day, to the standards required by the state and federal regulations for childcare facilities. The contractor will ensure that at completion of the event, the room/rooms are left in the same condition as they were accepted from the venue staff.

2.6. Contractor will not give any medications including over-the-counter medication; all medication must be administered by parents. Parents will keep medication with them away from the child care area. Parents are responsible for medication administration to include rescue medication.

2.7. Contractor will notify parents immediately to pick-up ill child. Children who appear to be ill or show visible signs of fever or any of the below symptoms will not be permitted to remain in the childcare rooms.

Temperature in excess of 100.5 degrees F. auxiliary for infants under 3 months of age and in excess of 101 degrees F. for infants and children over 3 months of age.

A child with a fever cannot return to care until 24 hours fever-free have passed and be able to participate in the program.

Inability to participate in daily activities.

Obvious illness such as:

Impetigo — Red oozing erosion capped with a golden yellow crust that appears stuck on ; Scabies — Crusty wavy ridges and tunnels in the webs of fingers, hand, wrist and trunk ; Head lice/nits — Whitish-gray clot attached to hair shafts

Symptoms of other contagious diseases such as measles, mumps, hepatitis, and strep infections.

Undiagnosed or contagious rash.

Vomiting or diarrhea (three separate episodes before parent must pick up).

Productive cough or discharge from nose that is yellow or green.

3. Licensing and Insurance Compliance

3.1. Contractor will be licensed, bonded or certified, nationally Accredited, if applicable, and have the appropriate number of certified personnel available for the event.

3.2. Contractor will provide proof of license, certification and National Accreditation Certificate, if applicable, with proposal. Failure to provide proof may result in elimination of consideration for the contract.

3.3. State license(s) and current annual inspection report, if applicable, must be submitted with quote and must have contractor's registered name in the Systems for Award Management (SAM). The contractor is not allowed to use a partner license with quote. National accreditation certificate and annual report must be submitted with quote and must have contractor's registered name. The contractor will provide proof of liability insurance. (copy of documents will be provided with proposal).

3.4. Local, State, and Federal Background Investigation Requirements: Childcare contractor will provide a list of each employee working the event and the documentation that checks has been returned as favorable. Complete a comprehensive background check. This includes state background check, fingerprint checks, a sexual offender registry check and a child abuse registry check. NLT 04 December 2018, IAW 42 U.S.C. 13401.

Army Directive 2014-23 (Conduct of Screening and Background Checks on Individuals Who Have Regular Contact with Children in Army Programs) and DoDI 1402.5, “Criminal History Background Checks on Individuals in Child Care Services,” January 19, 1993.

3.5. All materials will be approved prior to the Event by the YR event POC.

3.5.1. The contractor will plan and organize on-site care, including providing sufficient number of trained care givers, set up rooms, provide materials, equipment and supplies to assist in the setup of activity areas within the child/youth care space for each age group.

3.5.2. The contractor will coordinate with the YR POCs who will have support agencies (i.e. Military Family Life Consultants, Project Y.E.S!, 4-H, Operations Military Kids, AR Child, Youth & School Specialist etc) providing activities for children/youth from the ages of 6-17 years of age. The contractor will agree to work with these agencies to provide age appropriate activities.

3.5.3. Contractor will be responsible for ensuring that the child care vendor provided under this contract meets all minimum requirements under this PWS

4. Supplies

Contractor will provide all personnel, equipment, supplies, snacks and materials necessary to furnish full-time quality childcare.

Paper towels Extra baby wipes Extra diapers (all sizes) Vinyl Glove non-porous and latex gloves Labels Hand sanitizer (to be used only when a sink is not immediately available and will all be followed by hand washing as soon as possible) Batteries for toys supplied First Aid Kits , Bandages, Thermometer Disposable latex-free gloves Bleach water or other disinfectant (if allowed by state licensing) Plastic spray bottles for bleach water or disinfectant Clipboards Accountability system Supplies -wrist bands- light color or Photo

/Name tag etc.

All General office Supplies All supplies for activities All age-appropriate materials and supplies to the following areas:

Creative Arts.

Blocks/Construction Games Manipulative Music/Movement Library/Quiet Games Active Physical Play Make Believe/Performing Discovery/Sensory Movie DVD (Pre-school-Teen only)

5. Hours of Service

5.1. Childcare services are required from 8:00 am to 5:30 pm Saturday and 7:00 am to 5:00 pm Sunday for the event.