PWS_Explosive_Safety_Support.docx

Indiana Army National Guard – Camp Atterbury Statement of Work - Explosive Safety Support and Consultation.

1. Introduction and Background Company needs to provide explosive safety technical consultation services to Indiana Army National Guard (IN ARNG). Services provided will ultimately result in the creation of an Explosive Safety Site Plan (ESSP) Submittal Package for the Ammunition Supply Point at Camp Atterbury. The ASP includes twenty-eight (28) different Potential Explosive Sites that need to be included in the analysis.

· There are fourteen bunkers

· There are eight cubicles

· There are two operation buildings

· There is one overhead storage area

· There are two AHA locations

· There is one specialized equipment location (burner-deformer)

The submittal package will be reviewed and approved by National Guard Bureau (NGB) and US Army Technical Center for Explosives Safety (USATCES) before being sent for review and approval by the US DoD Explosive Safety Board (DDESB).

The Explosive Safety Siting (ESS) software is a Department of Defense owned tool that is required for creation of an ESSP. Selected company will use the most current version of the software that is approved by USATCES. The software utilizes installation GIS data (roads, structures, parking areas, and installation boundary) to calculate either ammunition storage weights by hazard class or appropriate stand-off distances for existing storage facilities. We have the software, no controls required. Will be used on a stand-alone computer.

2. Specific Tasks

a. Verification of Existing ESS Project Files, Creation of New Maps – Company will work with IN ARNG to acquire the most current and accurate version of the ESS project files and GIS data. Company will verify the existing ASP storage scenario and provide feedback for any violations or errors in the data on a written report. Company will also be able to provide military type maps that are needed to create a new site plan showing each location for the ASP. Department of the Army Pamphlet 742–1

b. Training and Site Visit – Selected Company will travel to Camp Atterbury for a site visit and consultation on site planning information to IN ARNG personnel. Site visit would include training by the contractor on the ESS software and a briefing on the overall status of the tool as it pertains to ARNG and NGB. In addition, they will look at long term explosive storage plans for all of IN ARNG and generate potential future scenarios as needed.

c. Explosive Safety Site Plan Package Creation – Company will work with IN ARNG to create a new ESSP for all of the storage locations at Camp Atterbury ASP. The ESSP is a multi-part PDF file that will include descriptive memos and supporting documentation about the storage facilities per DA PAM 385-64 which covers items 3 a through h... They will load all necessary GIS data into ESS and perform the analysis to create the required items for the ESSP. The project files will be returned to IN ARNG for further analysis. Reference(s): DA Pam 742-1, paragraph 5-14.

3. Scope of Work The creation of an ESSP is the responsibility of the ARNG State Safety office. Selected company will provide assistance in the creation of a completed ESSP package for new storage facilities at Camp Atterbury. The ESSP is made up of the following information:

a. Transmittal Memo – This memo will indicate what is being requested and by whom and will contain detailed information regarding the submittal request.

b. Installation Map – This overview map will show where the ASP is in relation to the installation. The map will also include composite ESQD arcs, search zones and aerial imagery.

c. Facility Maps and Forms – Generated by ESS. One set for each ammunition storage facility. The forms provide more detailed information about each facility and the maps show a closer look at the facility from an overhead point of view.

d. Lightning Protection System Information (LPS) – LPS information is largely based on the type of magazines that are in place and the engineering drawings that go along with these magazines. Company will assist IN ARNG in gathering this information.

e. Glass Hazard Analysis – A Glass Hazard Analysis must be done on all facilities within the Inhabited Building distance. A memo outlining the risk involved and mitigations required, if any. Company will assist IN ARNG in gathering this information.

f. Risk Assessment, SOP & Coordination Documents – There are additional items required for an ESSP that includes documentation that’s required, Ref DA PAM 385-64, to include any previous correspondence regarding the facilities being sited. Company will assist IN ARNG in identifying which structures will need to be analyzed. Reference(s): DA Pam 742-1, paragraph 5-1.b.1.c.2.

g. Facility Description Information – More detailed information describing the attributes of the facilities being sited.

h. Selected company will also provide consultation services to include a written report regarding the placement of facilities as needed. Company will only be able to mitigate ESS violations by changing NEW, altering relationships, or editing GIS

4. Deliverables and Delivery Schedule

a. Primary Deliverable will be items required per DA PAM 385-64, for completion of a modification of existing ESSP for the ASP. Estimated time of completion will be 4-6 months for a review by state safety, at 95% and at 8 months the draft final for review and comments/feedback after contract award.

b. GIS Data: Company will provide all GIS data used in developing the analysis and documentation provided to IN ARNG. This includes complete information on structures, roads, parking areas, installation boundary and the output ESQD arcs that are derived from the analysis.

This data will be provided upon completion of contract.

c. Quote to include: Explosive Safety Site Plan Submittal Package, Travel, On-Site Support, Training, ESS

5. Recognized Holidays: The following are recognized US holidays. The contractor shall not perform services on these days:

1. New Year’s Day: January 1st

2. Martin Luther King, Jr.’s Birthday

3. President’s Day

4. Memorial Day

5. Independence Day: July 4th

6. Labor Day

7. Columbus Day

8. Veteran’s Day: November 11th

9. Thanksgiving Day

10. Christmas Day

6. Place and Performance of Services

The contractor shall provide services between the hours of 07:30 to 16:00 on Monday through Friday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at Bldg. 2033 The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential. Telecommuting is/is not authorized. The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times. The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance.

7. Security Requirements

The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. .

Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes

8. COMSEC/IT Security.

All communications with DOD organizations are subject to communications security (COMSEC) review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DOD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DOD organizations. Therefore, the contractor is advised that any time contractor place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DOD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

9. Identification of Contractor Employees

Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed. The contractor shall retrieve all identification media (including vehicle passes) from their employees who depart employment for any reason. All identification media (i.e., badges and vehicles passes) shall be returned to the KO upon employee’s departure.

10. Data Rights

The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

11. Contractor Manpower Reporting Application (CMRA)

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Indiana National Guard ASP Site Plan Package via a secure data collection site.

The contractor shall completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs shall be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at http://www.ecmra.mil.

12. Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter/Page)

Department of the Army Pamphlet 385–65

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