REVD YDW VANS SOLICITATION 1.docx

PR 11967426 FY23 – YDW VANS

THIS HAS BEEN EXTENDED TO 29 JUNE 2023 @ 5:00pm CST/6:00pm EST URGENT - This is a solicitation for commercial items prepared in accordance with the format in Subpart 12 of the Federal Acquisition Regulation (FAR), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Quotes are being solicited and a written solicitation will not be issued. Solicitation number W912L7-23-Q-0520 is hereby issued as a Request for Quote within the TN area. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-04 effective date 2 JUNE 2023. This requirement is being advertised as Unrestricted and the North American Industry Classification System (NAICS) Code(s) are 532111, with a Size Standard of $47M The following clauses are applicable to this acquisition: The TN National Guard is Requesting a Quote for 9 QTY – 15 Passenger Vans for the Youth Development Camp. We are requesting the dates of 07 JULY 2023 through 17 JULY 2023 within the Middle TN area for pick-up on 07 July at 12:00 noon. For complete information, see the Performance Work Statement (PWS 3.0-4.2) and Request for Quote (RFQ).

The solicitation closes 27 JUNE 2023 @ 5:00PM CST/6:00PM EST. Please send your Quote and ALL questions to Rhonda.m.lien.civ@mail.mil . QUESTIONS MUST BE SUBMITTED VIA EMAIL NLT 23 JUNE 2023 at 1:00pm CST. Please look for modifications posted on SAM.gov | Home PAYMENT FOR EVENT WILL BE APPROXIMATELY 30 DAYS EFT AFTER EVENT. SEE WAWF EXAMPLE ATTACHED.

*** PLEASE READ THE PERFORMANCE WORK STATEMENT FOR ADDITIONAL INFORMATION***

The following Clauses are applicable to the quote:

(A) 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERICAL ITEMS

(B) 52.212-2 EVALUATION - Evaluation-Commercial Items (Oct 2014) - As prescribed in 12.301(c), the Contracting Officer may insert a provision substantially as follows:

Evaluation-Commercial Items (Oct 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

· (i) Technical – 5.0 – 6.1.1 Requirements in PWS Contractor will provide sixteen (16), 15-passenger vans for use in support of TNARNG Youth Development Week.

5.1.1 Vendor will price each vehicle at a single rate for the entire period of use.

· Price will include any free mileage that is customarily offered with vehicle rental.

· Price per mile will be specified upon exceeding free mileage allotment.

5.1.2 Pick-up location will be within the Metropolitan Nashville Area, or no more than 30 miles from Metro area. All vans will be picked up and returned to the same location.

(b) (ii) Price, (iii) Past Performance, (iv) SAM record

· Technical and Price, when combined, are more important than Past Performance. Price is a non-cost factor

· The government will use FAPIIS / CPARS for PAST Performance evaluation(s). For those with no record please submit up to five previous contracts within the last three years with your quote; Include Contract Number, Point of Contact, Email/Phone, and Agency.

1. Vendor must be current with Certification on SAM -

a. Vendor must have NASIC CODE of 532111 in order to qualify for award.

2. Vans must be in working order; safety equipment must be in good working order.

3. Vans must be automatic transmission.

4. Vans must be clean of debris and dirt.

5. Vans must be have full tank of gas at time of rental. – 5.2 in PWS

6. Vans must have unlimited mileage included with fixed price.

7. Submit photos and details about vans

8. Vendor will provide GRAND TOTAL on RFQ with the quote.

9. RETURN WITH RFQ 52.204-26 ATTACHED IN THIS SOLICITATION (Questions highlighted below)

10. Vendor must submit quote on time in order to be considered for award. Check for modifications on SAM.gov | Home

11. Vendor must comply with the PWS and RFQ pricing template in order to be considered for award.

12. Invoicing/Billing will be done electronically through WAWF-Wide Area Workflow - Procurement Integrated Enterprise Environment (PIEE) (eb.mil) after event has been completed.

13. Award/Contract is a firm fixed price contact.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, emailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

End of Clause Notification of award or acceptance of an offer will be emailed to the contractor.

A. 52.203-3 GRATUITIES

B. 52.203-6 ALT 1 RESTRICITIONS ON SUBCONTRACTOR SALES TO THE GOVT

C. 52.203-19, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements D. 52.204-4 PRINTED or COPIED DOUBLE-SIDED on POSTCONSUMER FIBER CONTENT PAPER

E. 52.204-09 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL

F. 52.204-10 REPORTING EXECUTIVE COMPENSATION AND FIRST-TIER SUBCONTRACT AWARDS

G. 52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING.

H. 52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE.

I. 52.204-21 BASIC SAFEGUARDING OF COVERED CONTRACTOR INFORMATION SYSTEMS.

J. 52.204-22 ALTERNATIVE LINE ITEM PROPOSAL (JAN 2017)

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment.

As prescribed in 4.2105(a), insert the following provision:

REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (AUG 2020)

(End of provision)

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

52.204-26 Covered Telecommunications Equipment or Services-Representation As prescribed in 4.2105(c), insert the following provision:

Covered Telecommunications Equipment or Services-Representation (Dec 2019)

(a) Definitions. As used in this provision, “covered telecommunications equipment or services” has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for “covered telecommunications equipment or services”.

(c) Representation. The Offeror represents that it □ does, □ does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.

(End of provision)

K. 52.204-27 PROHIBITON ON A BYTEDANCE COVERED

L. 52.209-6 PROTECTING THE GOVERNMENT'S INTEREST WHEN SUBCONTRACTING WITH CONTRACTORS DEBARRED, SUSPENDED, OR PROPOSED FOR DEBARMENT

M. 52.209-10 – PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC CORPORATIONS.

N. 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS

O. 52.212-3 ALT 1 OFFEROR REPRESENTATIONS AND CERTIFICATION – COMMERCIAL ITEMS

P. 52.212-4: CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEMS

Q. 52-212-5 (DEV) CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL ITEMS (DEVIATION 2013-O0019) (JUN 2016) R. 52.219-4 NOTICE OF PRICE EVALUATION PREFERENCE FOR HUBZONE SMALL BUSINESS CONCERNS.

S. 52.222-3 CONVICT LABOR.

T. 52.222-21 PROHIBITION OF SEGREGATED FACILITIES.

U. 52.222-26, EQUAL OPPORTUNITY (Mar 2007) (E.O. 11246) V. 52.222-35, EQUAL OPPORTUNITY FOR VETERANS (Sep 2010) (38 U.S.C. 4212) As prescribed in 22.1310(a)(1), insert the following clause:

Equal Opportunity for Veterans (Oct 2015)

(a) Definitions. As used in this clause-- “Active duty wartime or campaign badge veteran,” “Armed Forces service medal veteran,” “disabled veteran,” “protected veteran,” “qualified disabled veteran,’ and “recently separated veteran” have the meanings given at FAR 22.1301.

(b) Equal opportunity clause. The Contractor shall abide by the requirements of the equal opportunity clause at 41 CFR 60-300.5(a), as of March 24, 2014. This clause prohibits discrimination against qualified protected veterans, and requires affirmative action by the Contractor to employ and advance in employment qualified protected veterans.

(c) Subcontracts. The Contractor shall insert the terms of this clause in subcontracts of $150,000 or more unless exempted by rules, regulations, or orders of the Secretary of Labor. The Contractor shall act as specified by the Director, Office of Federal Contract Compliance Programs, to enforce the terms, including action for noncompliance. Such necessary changes in language may be made as shall be appropriate of identify properly the parties and their undertakings.

[Class Deviation- 2017-O0008, Office of Federal contract Compliance Programs Waiver of Certain Clause Requirements in Contracts for Hurricane Harvey Relief Efforts. This clause deviation is effective on Sept 01, 2017, and remains in effect until incorporated into the FAR, or otherwise rescinded.

(d) Notwithstanding the provisions of this section, the Contractor will not be obligated to develop the written affirmative action program required under the regulations implementing the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRAA).

(End of Clause) Alternate I (Jul 2014). As prescribed in 22.1310(a)(2), add the following as a preamble to the clause:

Notice: The following term(s) of this clause are waived for this contract: _____________________ [List term(s)].

W. 52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES

X. 52.222-37 EMPLOYMENT REPORTS ON VETERANS

Y. 52.222-40 NOTIFICATION OF EMPLOYE RIGHTS UNDR THE NATIONAL LABOR RELATIONS ACT

Z. 52.222-41 SERVICE CONTRACT LABOR STANDARDS.

AA. 52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES

AB. 52.222-44 FAIR LABOR STANDARDS ACT & SERVICE CONTRACT

AC. 52.222-50, COMBATING TRAFFICKING IN PERSONS (Feb 2009) (22 U.S.C. 7104)

AD. 52.222-62 PAID SICK LEAVE UNDER EXECUTIVE ORDER 13706

AE. 52.223-18 ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING WHILE DRIVING.

AF. 52.225-13 RESTRICTIONS ON CERTAIN FOREIGN PURCHASES

AG. 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER-SYSTEM FOR AWARD MANAGEMENT

AH. 52.233-2 SERVICE OF PROTEST

Service of Protest (Sep 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from ______________________.

Contracting Officer’s Name Houston Barracks USPFO- Purchasing & Contracting, RM 202 3041 Sidco Drive, Nashville, TN 37204 Preferably send email to Contracting Officer

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

(End of Provision)

AI. 52.233-3 PROTEST AFTER AWARD.

AJ. 52.233-4 APPLICABLE LAW OF BREACH OF CONTRACT CLAIM

AK. 52.237-1 SITE VISIT.

AL. 52.252-2 CLAUSES INCORPORATED BY REFERENCE.

a. Acquisition.GOV | www.acquisition.gov /

AM. 52.239-1 PRIVACY OR SECURITY SAFEGUARDS.

AN. 52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES.

52.252-6 -- Authorized Deviations in Clauses.

As prescribed in 52.107(f), insert the following clause in solicitations and contracts that include any FAR or supplemental clause with an authorized deviation. Whenever any FAR or supplemental clause is used with an authorized deviation, the contracting officer shall identify it by the same number, title, and date assigned to the clause when it is used without deviation, include regulation name for any supplemental clause, except that the contracting officer shall insert “(Deviation)” after the date of the clause.

Authorized Deviations in Clauses (Apr 1984)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the clause.

(b) The use in this solicitation or contract of any (48 CFR _1____) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

(End of Clause)

AO. 252.201-7000 CONTRACTING OFFICER'S REPRESENTATIVE.

AP. 252.203-7000 REQUIREMENTS RELATING OF COMPENSATION OF FORMER DoD OFFICIALS AQ. 252.203-7000 REQUIREMENTS RELATING OF COMPENSATION OF FORMER DoD OFFICIALS

AR. 252.203-7002 REQUIREMENT TO INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS.

AS. 252.203-7005 REPRESENTATION RELATING TO COMPENSATION OF FORMER DOD OFFICIALS.

AT. 252.204-7009 LIMITATIONS ON THE USE OF DISCLOSURE OF THIRD-PARTY CONTRACTOR INFORMATION AU. 252.204-7012 SAFEGUARDING COVERED DEFENSE INFORMATION AND CYBER INCIDENT REPORTING AV. 252.204-7015 NOTICE OF AUTHORIZED DISCLOSURE OF INFORMATION FOR LITIGATION SUPPORT

AW. 252.222-7007 REPRESENTATION REGARDING COMBATING TRAFFICKING IN PERSONS

AX. 252-225-7012 PREFERENCEE FOR CERTAIN DOMESTIC COMMODITIES

AY. 252.225-7031 SECONDARY ARAB BOYCOTT OF ISRAEL.

AZ. 252.225-7035 BUY AMERICAN—FREE TRADE AGREEMENTS—BALANCE OF PAYMENTS PROGRAM CERTIFICATE (ALTERNATE I) BA. 252.225-7050 DISCLOSURE OF OWNERSHIP OR CONTROL BY THE GOVERNMENT OF A COUNTRY THAT IS A STATE SPONSOR OF TERRORISM BB. 252.232-7003 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS AND RECEIVING REPORTS (MAR 2008) –

BC. 252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS

BD. 252.232-7010 LEVIES ON CONTRACT PAYMENTS

BE. 252.237-7010 PROHIBITION ON INTERROGATION OF DETAINEES BY CONTRACTOR PERSONNEL

BF. 252.243-7002 REQUEST FOR EQUITABLE ADJUSTMENT

BG. 252.247-7022 REPRESENTATION OF EXTENT OF TRANSPORTATION BY SEA

(a) The Offeror shall indicate by checking the appropriate blank in paragraph (b) of this provision whether transportation of supplies by sea is anticipated under the resultant contract. The term “supplies” is defined in the Transportation of Supplies by Sea clause of this solicitation.

(b) Representation. The Offeror represents that it— _____ Does anticipate that supplies will be transported by sea in the performance of any contract or subcontract resulting from this solicitation.

__X___ Does not anticipate that supplies will be transported by sea in the performance of any contract or subcontract resulting from this solicitation.

(c) Any contract resulting from this solicitation will include the Transportation of Supplies by Sea clause. If the Offeror represents that it will not use ocean transportation, the resulting contract will also include the Defense FAR Supplement clause at 252.247-7024, Notification of Transportation of Supplies by Sea.

(End of provision)

BH. 252.247-7023 TRANSPORTATION OF SUPPLIES BY SEA

Location: NASHVILLE/LEBANON - Pick-up location will be within the Metropolitan Nashville Area, or no more than 30 miles from Metro area. All vans will be picked up and returned to the same location.

Please see the attached "Performance Work Statement" (PWS) and "Request for Quote" (RFP) for the 9ea - (15) Passenger Vans that we are requesting a quote for 7 JULY 2023 thru 17 JULY 2023. The event will be for the TN National Guard Youth Development Week YOU CAMP. It will close 23 JUNE 2023 @ 5:00PM CST/6:00PM EST.

VANS REQUESTED:

9 QTY 15 Passenger Vans, Pick-up - Friday, 07 JULY 23 @ 12:00pm CST

9 QTY 15 Passenger Vans, Drop-off - Monday, 17 JULY 23 @ 4:00pm CST

Please return the Request for Quote to Rhonda Lien @ rhonda.m.lien.civ@army.mil

PAYMENT FOR EVENT WILL BE APPROXIMATELY 30 DAYS EFT AFTER EVENT. SEE WAWF EXAMPLE ATTACHED.

*** PLEASE READ THE PERFORMANCE WORK STATEMENT FOR ADDITIONAL INFORMATION***

PERFORMANCE WORK STATEMENT (PWS)

FOR

TNARNG YOUTH DEVELOPMENT WEEK - TRANSPORTATION

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform TNARNG YOUTH DEVELOP WEEK Van Transportation as defined in this PWS

1.2 Background: The objective is to provide services for the Youth Dev Week for the Service Members of the TNARNG.

1.3 Period of Performance (PoP): The Period of Performance shall be one (1) Base Year eleven (11) days and, three (3) maximum option years.

Period of Performance:

Services required (5.1) will occur in July for 2023-2026

Transportation. Contractor will provide up to a maximum of sixteen (16) to a minimum of nine (9), 15-passenger vans for use in support of TNARNG Youth Development Week for the next four (4) years.

· Base Year: 7 – 17 July 2023,

· Option 1: 5 – 15 July 2024,

· Option 2: 11 – 21 July 2025

· Option 3: 10 – 20 July 2026

Each OPTION year the VANS must be available for the time specified for that period. Failure to provide the VANS requested will result in a “Default” of the contract and a “written” notice in CPARS.

A letter will be sent out specifying the number of vans needed for each OPTION year.

1.3.1 Property must meet all requirements as specified to be considered sufficient for the requirement. The end user may physically inspect facilities for safety, repair, or cleanliness and will have a unilateral and subjective decision on the part of the Government as to whether a property or facility is sufficient to fulfill the requirement. Acceptance of alternative offers deviating from specified requirements are the sole subjective decision of the end user

1.4 General Information: SEE 5.0 REQUIREMENTS

1.4.1.Telework: RESERVED

1.4.1.2 Unscheduled gate closures: RESERVED

1.4.1.3 RESERVED

1.4.2 Recognized Holidays: The following are recognized United States (US) holidays. The contractor shall not perform services on these days:

1.4.2.1 New Year’s Day: January 1st

1.4.2.2 Martin Luther King, Jr.’s Birthday

1.4.2.3 President’s Day

1.4.2.4 Memorial Day

1.4.2.5 Juneteenth National Independence Day: June 19th

1.4.2.6 Independence Day: July 4th

1.4.2.7 Labor Day

1.4.2.8 Columbus Day

1.4.2.9 Veteran’s Day: November 11th

1.4.2.10 Thanksgiving Day

1.4.2.11 Christmas Day: December 25th

1.4.3 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary (PRS).

1.4.4 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.5 Installation Access and Security Requirements. RESERVED

1.4.5.1 Access and General Protection/Security Policy and Procedures: RESERVED.

1.4.5.2. Antiterrorism Awareness Level I Training (AT Level I): RESERVED

1.4.5.3. iWATCH Training: RESERVED

1.4.5.4 Communications Security/Information Technology (COMSEC/IT): All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.5.5 Use of Government Information Systems (IS): RESERVED

1.4.5.6. Information Assurance (IA) Training: RESERVED

1.4.5.7 OPSEC Training: RESERVED

1.4.6 Physical Security: The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.6.1 Key Control. RESERVED

1.4.7 Special Qualifications: The contractor shall ensure all employees possess all required licenses for operating high-adventure activities equipment used in the performance of this contract. This does not include education or other qualifications for the position in which the contractor employee is performing, dress codes, or other information. (NOTE: The Government does not provide training to contractors. Contractors must ensure that any personnel performing under a contract are fully trained, licensed, certified and qualified to provide services.)

1.4.8 Contract Manager (CM): Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR CW4 Lance Jenkins, to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.9 Identification of Contractor Employees: All contractor personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non-Government entities. Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed.

1.4.10 Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.11 Contractor Travel: RESERVED

1.4.12 Data Rights: RESERVED

1.4.13 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.14 Phase In / Phase Out RESERVED

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.9 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property: RESERVED

3.2 Materials: RESERVED

3.3 Equipment: RESERVED

3.4 Services: RESERVED

3.5 Utilities: RESERVED

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E): RESERVED

4.1 General: See Requirements 5.0

4.3 Contractor Security Clearance: RESERVED

5.0 Requirements: The contractor shall:

5.1 Place and Performance of Services: The contractor shall provide services for the duration of eleven (11) days between the hours of 12:00pm on Friday, 7 July –through 4:00pm on Monday, 17 July. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

a) Period of Performance:

a) Services required (5.1) will occur in July for 2023-2026

b) Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR 42.5. The KO, POC and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

5.1 Transportation. Contractor will provide a maximum of sixteen (16) to a minimum of nine (9), 15-passenger vans for use in support of TNARNG Youth Development Week for the next three years.

· Base Year: 7 – 17 July 2023,

· Option 1: 5 – 15 July 2024,

· Option 2: 11 – 21 July 2025,

· Option 3: 10 – 20 July 2026.

5.1.1 Vendor will price each vehicle at a single/weekly rate for the entire period of use.

· Price will include free unlimited mileage.

· Pre-pay for gas

5.1.2 Pick-up location will be within the Metropolitan Nashville Area, or no more than 30 miles from 3041 Sidco Drive, Nashville, TN 37204. All vans will be picked up and returned to the same location.

5.1.3 Photos of Vans will be taken before and after of rental.

6.0 Fuel.

6.1 Contractor will dispatch all vehicles with no less than a full tank of gas.

6.1.1 Contractor will be responsible for refueling vehicles upon return. Cost of fuel will not exceed average cost of fuel per gallon plus any fees customarily charged regular customers.

6.1.1 Average daily driving distance is estimated at 15 miles per day

7.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter/Page)

Federal Acquisition Regulation https://www.acquisition.gov/?q=browsefar

Defense Federal Acquisition Regulation Supplement http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html or https://www.acquisition.gov/dfars

Joint Travel Regulation (JTR) https://www.defensetravel.dod.mil/site/travelreg.cfm

DoDM 1000.13-M-V1 DoD Identification (ID) Cards (Enclosure 2, paragraph 3.b) 01/23/2014 (Change 1: 07/28/2020) http://www.esd.whs.mil/Directives/issuances/dodm

Federal Information Processing Standards (FIPS) Publication 201-2 Personal Identity Verification (PIV) of Federal Employees and Contractors (paragraph 9) August 2013 http://nvlpubs.nist.gov/nistpubs/FIPS/NIST.FIPS.201-2.pdf

https://www.esd.whs.mil/Directives/issuances/dodm/

DoDI 5200.46 DoD Investigative and Adjudicative Guidance for Issuing the Common Access Card (CAC) 09/09/14 (Change 1: 05/04/2018) https://www.esd.whs.mil/Directives/issuances/dodi/

Homeland Security Presidential Directive (HSPD)-12 Policy for a Common Identification Standard for Federal Employees and Contractors 08/27/2004 https://www.dhs.gov/homeland-security-presidential-directive-12

DoDI 5400.11 Department of Defense Privacy and Civil Liberties Programs 01/29/2019 https://www.esd.whs.mil/Directives/issuances/dodi/

DoD 5400.11-R Department of Defense Privacy Program 05/14/2007 https://www.esd.whs.mil/Directives/issuances/dodm/

DoDD 8140.01 Cyberspace Workforce Management

10/05/2020 https://www.esd.whs.mil/Directives/issuances/dodd/

DoD 8570.01-M Information Assurance Workforce Improvement Program 12/19/2005 (Change 4: 11/10/2015) https://www.esd.whs.mil/Directives/issuances/dodm/

DoD 5220.22-M National Industrial Security Program Operating Manual (NISPOM) 02/28/2006 (Change 2: 05/18/2016) https://www.esd.whs.mil/Directives/issuances/dodm/

Army Directive 2014-05 Policy and Implementation Procedures for Common Access Card Credentialing and Installation Access for Uncleared Contractors 03/07/2014 https://armypubs.army.mil/ProductMaps/PubForm/ArmyDir.aspx

AR 25-2

Information Assurance 04/04/2019 http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx

AR 530-1

Operations Security 09/26/2014 http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx

AR 525-13

Antiterrorism 12/09/2019 http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx

AR 381-12

Threat Awareness and Reporting Program (TARP) (Section II, ¶ 2-4.b) 06/01/2016 http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx

AFI 10-245

Antiterrorism 03/28/2013 (Certified current 03/30/2017) https://www.e-publishing.af.mil/Product-Index/#/?view=pubs&orgID=10141&catID=1&series=-1&modID=449&tabID=131

AFI 31-101

Security Forces Standards and Procedures 08/18/2020 https://www.e-publishing.af.mil/Product-Index/#/?view=pubs&orgID=10141&catID=1&series=-1&modID=449&tabID=131

AFMAN 31-113

Security Forces Standards and Procedures 03/05/2013 Change 1:

12/02/2015 https://www.e-publishing.af.mil/Product-Index/#/?view=pubs&orgID=10141&catID=1&series=-1&modID=449&tabID=131

AFPD 17-1

Information Dominance Governance and Management 04/12/2016 https://www.e-publishing.af.mil/Product-Index/#/?view=pubs&orgID=10141&catID=1&series=-1&modID=449&tabID=131

AFMAN 17-1301

Computer Security (COMPUSEC) 02/12/2020 https://www.e-publishing.af.mil/Product-Index/#/?view=pubs&orgID=10141&catID=1&series=-1&modID=449&tabID=131

AFI 10-701

Operations Security 7/24/2019 (Change 1:

06/09/2020) https://www.e-publishing.af.mil/Product-Index/#/?view=pubs&orgID=10141&catID=1&series=-1&modID=449&tabID=131

6.1 Applicable Forms: Forms applicable to the PWS are listed below:

DD 1172-2

Application for Identification Card/DEERS Enrollment

I-9 Employment Eligibility Verification 10/21/2019 https://www.uscis.gov/sites/default/files/files/form/i-9.pdf

DD 441

Department of Defense Security Agreement Feb 2020 http://www.dtic.mil/whs/directives/forms/dd/ddforms0001-0499.htm

DD 250

Material Inspection and Receiving Report

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

5.0-6.1 Van Requirements

· Rental requirements

· Vans in good condition?

· Filled with gas?

· Correct number of Vans

· Pick-up and drop off location