W912L723Q0504 730TH LODGING AND MEALS PREDEPLOYMENT QandA 19JAN23.docx

W912L723Q0504 730TH LODGING AND MEALS PREDEPLOYMENT Q&A

19 JAN 2023

1. Q - Where should the hotels be located?

a. A-The location of the hotels are in the solicitation and PWS: Memphis, TN or Southaven, MS. No more than 30 Miles outside of the Memphis Armory - 2610 East Holmes Road, Memphis TN.

2. Q - Are the members tax exempted and will a tax-exempt form be provided after award?

a. Yes, the Federal Government is Tax Exempt, and a form will be provided at time of award.

3. Q- Can you please confirm for the meals; do you just want these meals dropped off in pans? Do you want the caterer to stay and serve or will you be taking care of that?

a. The meals will be dropped off in serving pans. The Soldiers will serve themselves.

4. Q - My company has a NAICS code in SAM of 721110 - Hotels. In the PWS it states that third-party contactors will be registered as ‘722320 – Caterers’ to be awarded if they are only going to quote for meals.

5. Will it be an issue to submit for both the lodging and meals together under the 721110 NAICS?

a. No, 721110 is acceptable for lodging and meals; this solicitation has two choices. The NAICS codes were listed for each in case a vendor selected to only chose 1 piece of the requirement to bid on, meals or lodging.

6. : Are the (6) single rooms for support staff? If so, will these rooms be self-pay rooms?

a. No, all of the rooms are for the Soldiers.

7. Is breakfast required for the lodging guests in addition to meals delivered?

a. It states in the PWS, **Breakfast may or may not be included with hotel. Please ensure you quote Breakfast pricing.

8. Are there any specific room requirements (i.e.: Wi-Fi, refrigerator, phone etc.)

a. Wi-Fi included.

9. Will parking be required for the guests? If so can you provide parking requirements?

a. Prefer free Hotel parking.

10. Will a King/Queen single room with a sleeper sofa be acceptable in counting as a double room?

a. Answer: No, Sofa Sleeper will not count for a Double – King/Single rooms can make up for lack of Double rooms

b. Multiple hotels will be ok if location is close together. Please note, this would be one contract for the multiple hotels; the awardee would be responsible for the hotel(s) bills until the contract is paid.

11. Do you have a target date or date range when the final award decision will be made?

a. Answer: The lodging starts 2 FEB 2023, award will be made prior to 2 FEB 2023

12. Is on-site presence by the awardee’s required for this event?

a. Answer: No

End of Q&A