PWS_Tents_NTC_18-07_-_2017_11_30.docx

PERFORMANCE WORK STATEMENT (PWS)

Tents with HVAC, Lights, Floor, Electrical Outlets and Power Generation

ROTATIONS 18-07

TABLE OF CONTENTS

Requirements: The contractor will provide the requested number of tents and generators at designated Forward Operating Base (FOB) and other designated locations at the National training Center, Fort Irwin, CA as outlined in this Performance Work Statement (PWS).

These tents shall be resourced with all required equipment, lighting (with light switches at each door), astroturf flooring (see requirements for ATHP tents flooring) , doors, walls, and generators to power lights and outlets (outlets must run along each wall and down the center of each tent EVERY 5 FEET) throughout the tent; to include Heating Ventilation and Air Conditioning (HVAC) and the power generation to power all electrical equipment within.

Period of Performance

MCC, Bldg 828 (Aid Station/ALOC) HVAC with generator and lights

22 Apr – 25 May 2018

NOTE1: Location(s) and or/quantity may be subject to change. Due to the nature of the training exercise conducted, the POP dates may shift slightly. In the event this happens, the contracting officer will notify the contractor within 12-24 hours to make adjustments accordingly. The U.S Government will receive credit for unused leased days.

NOTE 2: The Government does not reserve the option to vary quantities by +/- 30% due to operational requirements and to make multiple awards to meet said requirements.

2.0 Scope

2.1 The contractor shall be responsible for furnishing all materials, labor and equipment necessary to deliver, set-up and maintain Clear Span type structures per Scope of work, to be used in different sites at the National Training Center (NTC), Fort Irwin, CA.

2.2 All equipment must be designated and capable to operate within the harsh environment of the National Training Center (NTC), Fort Irwin, CA. Each Clear Span Structure will include full sidewall panels, lighting (with light switches at each door), 120v GFCI protect receptacles (running down each wall and the center of tent), Astroturf flooring, fire extinguishers, and power generation sufficient to power the lights and HVAC system and outlets. The contractor will provide sufficient power generation and power distribution to meet the structures intended use such as a command post, first aid station, sleep tent, maintenance tent, etc.

2.3 The contractor shall ensure tents are delivered with all necessary parts in accordance with (IAW) the operator’s manual and generators must have a full tank of fuel. The contractor shall provide 24 hour emergency repair and /or replacement services for the leased equipment.

2.4 The contractor shall provide the operator’s manual or a source online to obtain one and an engineer diagram of the tent structure that is going to be used for the duration of the contract. The engineer diagram will be provided to the Technical Monitors and the Rotational Training Unit (RTU) Contract Contingency Officer (CCO) prior to the tent being constructed. The engineer diagram and operator’s manual will be used to make certain that no fabrication or alteration to the structure is being done and that the structure is constructed to manufacturer’s standards.

2.5 The contractor, FOB Mayor/Contracting Officer Representative (COR), and Technical Monitor will conduct joint inspection of the equipment to ensure that equipment is serviceable prior to the RTU occupying Training Site, usually one day before Period of Performance (POP).

3.0 Structure Requirement(s)

3.1 All structures shall be Clear Span type or equivalent, which provide occupants a weatherproof environment. Structures must possess, at a minimum, a 70 MPH wind load rating, rated in exposure C, per IBC 2002. Each structure shall be configured to provide two (2) each hinged doors capable of being latched shut.

3.2 Sidewalls with mud flaps must be sufficiently long enough to support the full length and width of a layer of sand bags placed end to end, approximately 18” wide.

3.4 The contractor will provide and install a continuous layer of sand bags to secure the bottom edges of the tents to assist in creating a weatherproof seal from the environment in winds up to 35 MPH.

3.5 Tops must be a tension valance top to prevent any gaps between the sidewalls and tops.

3.6 All heat/cool ventilation ducting must be installed thru a penetration sidewall. The penetration on the sidewall must have a collar to secure the ducting.

3.7 Tents located at ATHP (LIVE FIRE) will require 2 inch raised flooring-preferably plywood.

NOTE: If tent is used for Aid Station, it must be equipped with two each double hinged door at opposite ends to allow for patient extraction.

4.0 Fire Extinguishers

The contractor shall be responsible for furnishing all materials, labor and equipment necessary to provide one (1) each fire extinguisher per structure posted next to exit point. The fire extinguisher shall be at least 10Lbs in size and meet all necessary Fort Irwin safety standards for the type of structure they will be utilized in.

5.0 Power Generation and Electrical

5.1 The contractor shall provide and install lighting, and JP8 powered generators. Lighting fixtures shall be of adequate size and light disbursement as to operate an office facility inside the tent. Primary and backup generators shall be capable of using JP8 fuel. Each generator will have a minimum run time of 18 hours, under full load, with one (1) each full tank of fuel. The primary generator shall be sized to supply the required 120 volt, AC power, to each structure, 24 hours a day, and 7 days per week for the duration of the contract. The backup generator shall be equal or greater in size to the primary generator. The backup generator shall be used in the event of primary generator failure exceeding 8 or more consecutive hours. In all tents, need one outlet every 5 feet. TELS Gunnery (BLDG 879A) will require a power distribution box to hand additional outlets for G-Army systems.

5.2 The contractor shall maintain a 24 hour emergency repair services and be capable of being onsite for technical inspection/repair within 4 hours of any service call. All backup units utilized in the event of primary failure exceeding 12 or more consecutive hours shall not incur a charge for that day’s service or any additional cost to the Government.

5.3 Each HVAC will be sized to be able to maintain a temperature, in each structure, between 68 and 75 degrees at all times during Fall/Winter months (21 Sep - 20 Mar) and 70 to 78 degrees during Spring/Summer months (21 Mar – 20 Sep). This includes TELS GUNNERY (BLDG 897A) and MCC BLDG 828

5.4 The contractor shall ensure all HVACs shall be safe for utilization in living and office areas. HVAC’s shall be delivered with all necessary parts and equipment. All generators must be delivered with a full tank of fuel. The contractor shall provide repair and/or replacement services for the leased equipment within 12 hours; failure to do so will result in a deduction in the cost of service for that day.

5.5 Generators shall be properly grounded with a grounding rod. Power cables shall be buried, at a minimum, under roads and access ways around the structures. All power cables shall be installed to prevent tripping hazards to personnel. All power cables shall be buried as designated by the COR. Electrical generation and all electrical components shall meet applicable requirements of the National Electrical Code (NEC) for temporary out of doors, wet and windy locations. All electrical power generation and any distribution equipment systems shall be grounded according to NEC requirements. To reduce downtime and outages, twist lock connections are required of all 120v AC electrical wiring and components.

6.0 Terms

6.1 Price shall include delivery, set-up, with related equipment as applicable, on the last POP day. Contractor shall ensure all tents are delivered with all necessary parts IAW operators manual and generators must have a full tank of fuel upon first day of POP. All structures shall be clear span type or equivalent, which provide occupants a weatherproof environment. Each structure shall be configured to provide one (1ea) person pedestrian opening. Each structure shall contain fire extinguishing equipment as specified in para 5.0 appropriate to the size of the structure. All generators must accept JP8 as a fuel source. Be advised that the Government will not be responsible for returning generators with a full tank at the end of POP.

The contractor shall provide repair and/or replacement services for the leased equipment within 12 hours. Any repairs or replacements for the leased equipment not serviced within 12 hours will not be charged to the U.S. Government. Please note, due to the nature of the training exercises conducted, the POP dates may shift slightly. In the event this happens, the Contracting Officer will notify the contractor within 12 - 24 hrs to make adjustments accordingly. The U.S. Government shall not be charged for equipment returned early.

6.2 FOB Destination

Contractor shall remove all contracted leased equipment from the specified location(s) with 48 hours after the period of performance end date. Should contracted leased equipment remain in place beyond the 48 hours, the Government is not liable for usage, lost, theft, damages, or replacement cost due to the contractors negligence to take possession of owned items.

6.3 Contractor’s Project Manager and Supervisors

6.4 Identification of Contractor’s Employees

1. Each employee of the contractor shall conspicuously display on his/her person while performing services IAW resultant contract, an identification card, which shall include the full of the employee, the legal name under which the contractor is doing business, and a badge serial number.

2. The contractor, before initiating the performance of work shall provide the Contracting Officer with a written list of all employees who shall perform the work under this contract. The list shall include the full name and badge serial number of each employee. The contractor shall notify the Contracting Officer, in writing, of any addition or deletion to the personnel roster within one day of such change.

3. When directed by the Contracting Officer, the contractor shall remove any employee from assignment to perform services under this contract for any reasons of misconduct or breaches of security in connection with his/her employment. This will be verified by the Law Enforcement Agency on NTC, Fort Irwin.

6.5 Lost and Found Property

It is the responsibility of the contractor to ensure all articles of possible personal or monetary value found by the contractor's employees are turned in to the Security Office, or the Provost Marshal's Office (PMO) Fort Irwin, California.

6.6 Unforeseen Post/Range Closures

When an unforeseen post closure occurs on a regular scheduled day of work, the contractor will not be required to perform the work scheduled for that day. Services shall be performed upon access to previously closed areas being granted. Failure to perform services could result in health and safety issues.

6.7 Range Clearance and Road Closures

The contractor shall obtain a Range Pass from Range Support and ensure Range Support is contacted before entering any range area. In addition, during Live-Fire Week, the contractor shall ensure employees contact the Live Fire Operations Non-Commissioned Officer in Charge (NCOIC) directly at (760) 380-6063, prior to making any trips down range. Communication with range control is the responsibility of the contractor as the Government will not provide communication devices/radios to the contractor.

6.8 Hours of Operation

Services under this contract will be performed during daylight hours, including Saturday, Sunday and Federal Holidays.

6.9 California Occupational Safety and Health Administration (CAL-OSHA)

CAL-OSHA and Army Safety Regulations – the NTC Safety Office will verify that these regulations & standards are met.

6.10 Government Furnished Property and Services

The Government will furnish no materials, equipment, or services.

6.11 Contractor Furnished Property, Equipment, and Services

1. Each item of equipment or property furnished under this contract shall be in safe operational condition, and shall comply with the Federal Safety Standards, the American National Standards, and State Safety Regulations applicable to this equipment or property. If the Contracting Officer determines that any item of equipment or property furnished is not suitable for performance under this contract, the Contracting Officer shall promptly inform the contractor in writing.

2. All materials necessary for provision of services described herein shall be provided by the contractor. When not in use under the terms of this contract, units may be stored at the contractor's facilities.

3. The contractor shall provide communications capability for the Project Manager to allow constant communications contact between Project Manager, Range Control, the Contracting Officer, and the Live Fire Operations NCOIC. Each of the contractor’s trucks shall be equipped with communications equipment to allow for constant communication between project manager, range control and drivers regarding latrine additions, relocations, or problems and their location down range. If a cellular phone is to be used for communications, the contractor shall provide the telephone number(s) to the contracting Office and range control upon start of the contract. If radios are to be used for communications, frequencies must be coordinated through Spectrum Management, and the contractor must provide a radio to the Contracting Officer for the duration of the contract.

6.12 Restricted/Limited Areas

The contractor shall not enter restricted or off Limit areas.

6.13 Initial Delivery and Relocation of Units

1. The contractor shall coordinate with the COR at each site to assure placement at correct locations.

2. The contractor shall remove tents from training locations immediately after performance period has ended.

6.14 Notification/Response

The project manager will be accessible by regular or cellular phone twenty-four (24) hours every day. Will have an operational voicemail.

6.15 COR Authority

1. The Contracting Officer may designate individual(s) to act as the COR under this contract. Such designations will be made by letter from the Contracting Officer with an information copy furnished the Contractor. The COR staff will represent the Contracting Officer in the administration of the contract but will not be authorized to change any of the terms and conditions of the contract.

2. No oral statements of any person, whosoever, will in any manner or degree modify or otherwise affect the terms of this contract. The Contracting Officer shall be the only person authorized to approve changes in any of the requirements under this contract, notwithstanding any provisions contained elsewhere in this contract, and said authority shall remain solely with the Contracting Officer. COR's shall be limited to the authority specified in their letter of appointment.