TULLAHOMA_LATRINES_SOW.DOCX

Performance Statement of Work for Portable Latrines Volunteer Training Site -- Tullahoma 9 April 2018

Performance Work Statement for Portable Latrines Volunteer Training Site -- Tullahoma 9 April 2018

1. BACKGROUND. VTS-Tullahoma is a military training site for units/personnel performing weekend Individual Drill Training, Annual Training, completing their Individual Weapons Qualification, or performing maneuvers in the various training areas on post. The base is located approx 10 miles south of Winchester, TN. on I 55 South, at 1202 East Carroll Street, Tullahoma, TN 37388-0400.

2. PURPOSE. The purpose of this contract is to provide portable latrines at this base location.

3. STATEMENT OF WORK. The contractor shall provide all required Portable Latrines to include the set-up, cleaning and servicing of all equipment associated with the contract, in order to sustain daily operations. The vendor shall perform levels of maintenance, at the site, with equipment in place, in a manner that will not cause interruption of base operations.

3.1. Specifications

3.1.a Portable Latrine -- the contractor shall provide fully enclosed outdoor type portable latrines, each equipped with hand sanitizers that meet the following minimum specifications:

3.1.a.1 Each portable latrine shall be fully enclosed with a cabana constructed of materials impervious to chemicals and waste.

3.1.a.2 The urinals and connected plumbing shall be manufactured of materials impervious to chemicals and waste.

3.1.a.3 Each portable latrine shall have a minimum 50-gallon tank assembly constructed of materials impervious to chemicals and waste and have a smooth surface to facilitate cleaning.

3.1.a.4 The doors shall be self-closing and tight fitting. Door hinges will be one of the following types; piano hinges, butt hinges or heavy-duty spring-loaded hinges. Hinges shall be securely attached and tamper resistant.

3.1.a.5 A minimum vent area to the outside of the tank of 12.5 square inches (a circle approximately 4 inches in diameter) shall be provided. The contractor shall have a minimum of two-screened ventilation areas venting the cabana, each having a minimum of 50 square inches of vent area. The vents will be fitted with a minimum size 16 mesh screening material to keep flies, wasp, insects, etc. out of the latrine.

3.1.a.6 The contractor shall ensure each unit is equipped with a two-roll toilet tissue dispenser and that toilet tissue is continuously stocked in the dispensers. Each latrine shall be stocked with sufficient rolls of toilet tissue to last between stocking services. Toilet tissue shall always be maintained in the dispenser. The dispenser shall be constructed in a manner to prevent “free reeling” of the tissue paper. The contractor is responsible for ensuring all latrines contain 4 rolls of toilet tissue, wrapped in a plastic bag to last between restocking.

3.1.a.7 The contractor shall ensure that all portable latrines attached are tied down separately or in groups using a standard tie down strap or substantial rope connected on each end to rebar type stakes firmly positioned in the ground. The contractor shall provide all tie-downs, ropes and staking equipment. The contractor shall anchor each portable latrine with a nylon rope or strap secured on the sides with metal stakes and will re-secure the latrine when they are moved. The contractor shall be on call in the event that any portable latrines are blown over due to unforeseen circumstances. The contractor shall reposition the latrine properly within a 24 hour period upon notification and steam clean the entire toilet surface inside and out.

3.1.a.8 The contractor shall ensure all chemical latrines have a marking in letters and numbers at least 2 inches high showing the owner and the unique number for each latrine.

3.1.a.9 The contractor shall position the latrine units where each unit is accessible to the customer. The latrine units shall be set according to guidance set forth by VTS-Tullahoma personnel.

3.1.a.10 Each latrine provided shall be equipped with a hand sanitizer dispenser installed on the inside wall of the latrine. The dispenser shall be made of a durable refillable type dispenser; disposable pump type bottles are not acceptable. The contractor shall be responsible for ensuring the dispenser is always full of solution. The solution shall not contain less than 70% ethanol (ethyl alcohol). The contractor shall ensure that all hand sanitizing dispenser are filled, clean and serviceable at all times. Any unserviceable or malfunctioning hand sanitizer will be replaced immediately.

3.2 Weekly Cleaning of Portable Latrine

3.2.a Contractor will check in at VTS-Tullahoma, 1202 East Carroll Street. TR-2 prior to entry to training areas for cleaning.

3.2.b The contractor shall provide all materials, tools, equipment, personnel, supervision, chemicals, cleaning supplies, sewage trucks, trucks with lift capability, potable water trucks necessary to clean, service and maintain all latrines.

3.2.c The contractors shall vacuum sewage, replace chemicals, pressure rinse and wash down all latrine units to ensure the latrines are continuously free of dirt, grime, trash and foreign matter. Debris such as cans, bottles, rags, sticks, etc., will be removed from the waste tank, collected and hauled away for proper disposal. No debris will be allowed to contaminate the outside area around the latrine.

3.2.d The contractor shall wash the toilet seat, urinal, and adjacent area around the toilet seat with a sanitizing cleaning solution capable of removing all built up dirt and waste. The standard of cleanliness required at all times for all latrines is an environment that is free of dirt, grime, trash, dust, sand, spills, or offensive smells.

3.2.e The contractor shall be responsible for cleanup of any spills related to its operation.

3.2.f The contractor shall constantly refill toilet paper dispensers and hand sanitation gel dispensers.

3.2.g The contractor shall leave the area in and around the latrines in a sanitary state. A sanitary state means that the immediate 10 foot area surrounding each latrine is liter free, and that there is no evidence of any waste spill from the latrines either while filling the latrines or emptying the latrines.

3.2.h The contractor shall use a hot water steam cleaning process to pressure wash each latrines when the latrines fail to meet cleanliness standards. The level of cleanliness requires that each latrine shall be at all times free of dirt, grime, sand, dust, spills, flies, bugs, or noxious odors. The hot water pressure washers used shall have a minimum 1,500-psi with a variable adjustable nozzle, a temperature output of 190 to 200 degrees Fahrenheit, and be equipped with a high-pressure detergent injector. Pressure washing shall have sufficient force in conjunction with adequate cleaning solutions to remove built up residues and scale and will include cleaning the inside wall; cleaning the holding tank to remove build up; cleaning the space between the tank, urinal and walls; removal or reduction of graffiti; removal of urinal build up; disinfecting toilet seat, urinal, and door handle and exterior cleaning.

3.3 Removal of Waste from the Portable Latrine

3.3.a The contractor shall provide all necessary trucks needed to timely remove waste materials from each latrine. The contractor shall be responsible for replenishing and recharging liquid levels as required keeping each unit fully functional. For a latrine to be considered fully functional the waste fluid levels shall never reach a level that would be considered unsanitary or unhygienic. The contractor shall further ensure that its servicing trucks are properly maintained to include all hoses, valves, connections and tanks operate without failure, and that all hoses shall be leak free and pliable.

3.3.b The contractor shall dispose of waste and debris materials collected at VTS-Tullahoma at an offsite approved waste disposal location. If the contractor is found in violation of this requirement, the contract shall be subject to termination.

3.4 Maintenance of Portable Latrine

3.4.a All latrines in need of repair will be repaired or replaced within a 24 hour period upon notification of the deficiency by the COR.

3.4.b The contractor shall ensure each latrine is in a serviceable condition.

3.4.c The contractor shall be required within two (2) days of notification to remove all portable latrines designated as no longer required by the COR or designated VTS-Tullahoma point of contact.

3.4.d The contractor shall ensure all equipment and transportation used in conjunction with unloading, loading, set-up and delivery of its latrines are mechanically sound and safe.

3.4.e The contractor shall provide all maintenance and repair for all portable latrines, to include but not limited to, i.e., replacing locks, hinges, etc. needed to maintain the serviceable condition of each unit. The contractor shall repair the portable latrines within twenty-four (24) hours of notification. If a latrine is found to be non-repairable on site, it shall be removed from service and replaced with a new portable latrine within twenty-four (24) hours.

3.4.f The contractor shall provide equipment that is safe and in operational condition. If the Contracting Officer or the COR determines that any item of equipment or property furnished is not suitable for performance under this contract, the Contracting Officer will promptly inform the contractor of the deficiency that needs to be repaired or replaced within twenty-four (24) hours.

3.5 Placement/Movement of Portable Latrine

3.5.a The contractor shall place portable latrines in locations, as designated by the VTS-Tullahoma designated point of contact (POC).

3.5.b The contractor shall ensure that all portable latrines delivered under this contract shall meet the minimum specifications as detailed in the Technical Specifications of this statement of work.

3.5.c The contractor shall be responsible for ensuring the placement of the latrines shall be placed on a level surface with the door facing away from any prevailing winds.

3.5.d The contractor shall have the ability to relocate latrines within twenty-four (24) hours of notification by the COR.

3.6 Clean-up Responsibilities

3.6.a The contractor shall be responsible for immediate clean-up of all contaminated medias and waste materials associated with or resulting from any spills (POL, solvents, waste water, battery acids, paints, lubricants, refrigerant oils, hydraulic fluids, anti-freeze etc,).

3.6.b In the event accidental or deliberate spillages events do occur and the contractor fails or refuses to clean the spill, the contractor shall be liable for the costs, which will be deducted from the monthly invoice for the contracted maintenance and power.

3.7 Additional Requirements

3.7.a Government has the right to request cleaning services in addition to the weekly requirements, at an additional fee per unit. Government may request additional cleaning of one or all of the units on site. Contractor will have twenty- four (24) hours to be on site and clean requested unit(s) after notification received.

3.7.b Government may request additional portable latrine(s) be located at VTS- Tullahoma dependent on training mission, at an additional fee per unit. Contractor will have twenty-four (24) hours to delivery requested unit(s) after notification received.

3.7.c Government may request portable latrine(s) be removed from site dependent on training mission, at an additional fee per unit. Contractor will have twenty-four (24) hours to remove unit(s) after notification received.

3.7.d Government may request portable latrine(s) be relocated on site due to training mission, at an additional fee per unit. Contractor will have twenty-four (24) hours to relocate unit(s) after notification received.

4.0 CONTRACTOR REQUEST FOR PAYMENT

4.1 The contractor shall invoice the Government per month. The mandatory invoicing system is Wide Area Workflow (WAWF). No manual invoices will be accepted. Please visit https://wawf.eb.mil/

5.0 CONTRACTOR PERSONNEL.

5.1 Management:

5.1.a The Contractor shall act as, or provide, a Project Manager.

5.1.a.1 The Project Manager shall be the central point of contact with the Government for performance of all work under the contract.

5.1.a.2 A competent Contractor employee shall be designated to act for the Project Manager during the Project Manager's absence.

5.1.a.3 The Contractor shall provide written, 48 hour advance notice of such designation to and approved by the COR.

5.1.a.4 The Project Manager, and any individuals designated, shall have full authority to contractually bind the Contractor for prompt action on matters pertaining to execution of the contract.

5.1.a.5 The Project Manager and primary staff shall be able to understand, speak, read, and write the English language.

6.0 QUANTITY AND PERIOD OF PERFORMANCE INFORMATION

6.1 Minimum number of units to have on site: 10

6.2 Maximum number of units to have on site: 40

6.3 Period of performance: 01 MAY 2018 thru 30 APRIL 2019

7.0 VTS-Tullahoma POINTS OF CONTACT

8.1 AT LEVEL 1 Training: All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 30 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil

8.2 Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

8.3 Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

8.4 iWATCH: The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 45 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 45 calendar days after contract award