WAWF_Payment_Clause_for__Army_National_Guard_-_RHONDA_-_SAMPLE.doc

Receiving Activity and POC Information Unit Point of Contact (POC) XXXXXX Email: xxxx.xxx.xx@mail.mil Phone: xxx-xxxx The unit POC listed in the contract is responsible to ensure a receiving report is submitted to Vendor Pay within five (5) calendar days after receipt and acceptance of goods and services. Ensure date(s) listed are the actual date(s) received. Please complete blocks 32b-42b of the STANDARD FORM 1449 and submit to Vendor Pay.

VENDOR Information

****IMPORTANT –

***IT IS MANDATORY THAT ALL INVOICES BE PROCESSED THROUGH WAWF***

The Contract Specialist for this contract is: Rhonda Lien Email: Rhonda.m.lien.ctr@mail.mil Phone: 615-313-0530

WIDE AREA WORK FLOW INSTRUCTIONS

Wide Area Work Flow (WAWF) electronic invoicing is required per Defense Federal Acquisition Regulation Supplement ( DFARS) clause 252.232-7003 and the instructions are contained within this contract. If you are a first time user of WAWF you should log into the web site http://wawftraining.com and https://wawf.eb.mil ; upon receipt of a contract please establish your User ID and Password for invoice submission(s).

INVOICE ONLY

· In accordance with FAR 47.303-17, 52.247-65, and 52.247-67, when miscellaneous transportation charges exceed $100.00, WAWF will require a vendor attachment that provides documentation to substantiate the charges.

The following is provided to assist data input into WAWF. It is not a complete guide for all input. Information blocks below refer to your contract or agreement.

Invoice as 2-in-1 Construction

Construction Payment Invoice

Ext: Block 26

Ext: Block 15 Contracting Officer: W912L7 Ext: Block 31a

Ship to Code:XXXX Ext: Block 15

INV# - (LIENxxxx –Please use my last name and then add your #’s

Helpful hints to Vendors:

For assistance with Registration call DFAS Indianapolis Customer Service Vendor Pay (IND1) 1-888-332-7366 Vendor Pay Contracts Option 2 or (317) 212-0300. You can easily access payment information using the DFAS web site at http://www.dfas.mil/contractorpay.html.

UPDATE Contractor Central Registration at www.SAM.gov.

· Do not use the “Back” button on your browser; click “Return” on screen to go to the previous screen.

· Do not use the “Enter” key; click either continue or a specific field.

· Only enter data in fields with “*”.

· Enter document number and document type carefully, as this cannot be changed once the document is created.

· Make sure the DoDAAC/Ext (BPN)/CAGE codes are entered correctly for the document to be routed to the correct folder.

· Invoice quantity (may be less than award amount), unit price (may be less than award amount) and description must match contract for a proper invoice to be processed.

· Do not enter “Y” for Final Invoice unless it is the final invoice.

· Comments cannot be edited after submission.

WAWF Websites:

WAWF for invoice submissions https://wawf.eb.mil

WAWF Computer Based Training http://wawftraining.com Vendor Pay Inquiry System (VPIS) http://www.dfas.mil/contractorpay.html

System For Award Management – CCR/ORCA https://www.sam.gov/portal/public/SAM/

WAWF Website https://wawf.eb.mil/

WAWF HELP DESK

Vendor Customer Support

For questions on how to use Wide Area Workflow including how to submit your document please refer to Web Based Training

For questions or concerns with the information on your contract or the current status of an existing payment request, please contact your Contracting Officer.

NOTE: The WAWF Helpdesk CANNOT take any action on your document.

For payment status, please validate the invoice in question is in a processed status in WAWF. If your invoice/receiving report/combo/voucher etc is in a processed status, please contact DFAS for payment information or go to My Invoice (External Link)

Technical Support

If you are experiencing technical problems with Wide Area Workflow, please contact the DISA DECC Ogden Electronic Business Service Desk or click on the link under the Agency Name column below to submit your issue to the Ogden Help Desk.