Statement of Work (Supply and Equipment).docx

Statement of Work (SOW)

1. INTRODUCTION: The Oklahoma Army National Guard (OKARNG) has a requirement for Bulk Food Items – Subsistence (canned goods, dry goods, fresh meats, frozen meats, fresh produce, dairy products, and bread products) to approximately 12 locations across the state of Oklahoma to include Fort Chaffee, AR. The Government reserves the right to add and/or remove delivery locations to provide subsistence support to the mission of the Oklahoma Army National Guard. A Blanket Purchase Agreement (BPA) Fixed Price Contract with Economic Price Adjustments.

2. BACKGROUND: The OKARNG Food Service Office is responsible for supplying bulk food items to cook meals for the OKARNG Service Members (SM). Responsibilities for the preparation and service of food in the field include providing:

· Standard and dietetic menus and recipes

· Preparation and cooking of various foodstuffs and bakery products

· Food and supply ordering

· Storage of meats, poultry, and other perishable items

3. SCOPE: The contractor shall provide and deliver all goods ordered based on the delivery schedule and quantities.

4. REQUIREMENTS: The contractor shall:

4.1 Deliver the bulk food items per the instructions in each Call order in accordance with the applicable industry standards, state and federal health regulations, and environmental regulations.

4.2 Deliver the bulk food items within 48 hours after receipt of the Call Order from the OKARNG contracting office, which will include the food item description, quantities, delivery date, location, and point of contact (POC) to receive the delivery.

4.3 Deliver on weekends at the Government facility/installation and other designated training locations as instructed in the Call order. The Government facility/installation and other training locations is not operational during recognized US holidays:

a) New Year’s Day: January 1st

b) Martin Luther King, Jr’s Birthday: January, third Monday

c) President’s Day: February

d) Memorial Day: May

e) Juneteenth National Independence Day: June

f) Independence Day: July 4th

g) Labor Day: September

h) Indigenous Peoples’ Day: October

i) Veteran’s Day: November 11th

j) Thanksgiving Day: November

k) Christmas Day: December 25th

4.4 Contractor’s facility and food items shall meet the health/sanitation standards required by the USDA and the Oklahoma State Department of Health.

4.5 The quantity of each item being ordered may be rounded up to the case quantity for perishable items. Splitting/breaking cases is preferred by the Government for all non-perishable products.

4.6 The prices on all the bulk food items sold to the Government shall be as low or lower than those charged of the most favored customer for comparable quantities.

4.7 All dairy products, upon delivery, shall have a minimum of 10 days of good consumption prior to the expiration date of the product.

4.8 According to the industry standards, the Contractor will have a sanitary program in compliance with the Code of Federal Regulations, to ensure sanitation and warehousing practices of the food, monitored and evaluated in accordance with all accepted industry standards. Records of sanitation inspections performed by the Contractor shall be maintained and made available to the Contracting Officer Representative upon written request. The Contractor's food storage areas and food transportation assets shall be made available to the Contracting Officer or the appointed representative, for inspection, upon verbal request.

4.9 Maintain a storage pest management program that assures pest management practices for food items are monitored and evaluated in accordance with accepted industry standards. These standards shall include, but are not limited to, the code of Federal Regulations, Title 21, part 110, Good Manufacturing Practices in Manufacturing, Packing, or Holding Human Food, the Federal Insecticide, Fungicide and Rodenticide Act (as amended), and pertinent state and local laws regulations.

4.10 Deliver the bulk items ordered. If the item is out of stock or the quantity is short, the Contractor shall contact the “Authorized Caller” on the Call order to get the authorization to substitute food item(s).

4.11 Contracting Officer's Representative (COR) or receiving Representative shall be identified in each delivery order.

4.12 Deliveries will normally be made once a month per location based on the training requirement and the unit’s mission. The Government reserves the right to require more than one delivery in the 30-day period at training locations, such as, Camp Gruber in Braggs, OK and FT Chaffee, AR.

4.13 Hours of Operation – bulk food items shall be delivered on date stated in the Call order. Delivery must be made between the hours of 8:30 a.m. CST and 4.00 p.m. CST. The contractor must notify the Delivery POC with the time of the expected delivery. If items are delivered beyond the specified time mentioned above, and the contractor made no contact with the Delivery POC, the delivery may be rejected, and the Government shall be given full credit.

4.14 Perishable bulk food items delivered damaged, spoiled, or less than 10 days of the products expiration date will be rejected by the Delivery POC, COR, or receiving Representative. The Government shall receive credit for the items rejected.

4.15 Fresh fruits and vegetables shall be free from decay, well colored, and possess characteristics, normally associated with the requirement of U.S. Grade Standards.

4.16 All meats and poultry products shall exceed USDA minimum requirements, (i.e. ground beef shall not be less than 90% Lean and 10% Fat).

4.17 Subsistence items (Bulk food items) to be delivered shall meet all health/sanitation standards required by the USDA and the Oklahoma Department of Health.

4.18 Contractor shall provide a Contract Manager responsible for the performance of the contract and orders to be delivered. The name of the individual and alternate, having the authority to sign documents and make decisions on behalf of the company, shall be designated in writing to the Contracting Officer prior to the performance of the award.

4.19 Contractor shall establish and maintain a complete Quality Control Program for the performance requirements of this agreement. The Quality Control Plan shall be submitted to the COR for Government review at the Post Award Conference. The inspection system must be time specific. Records of the Contractor's quality inspections shall be maintained for the life of the contract and made available for Government inspection as requested. The Government must have a specific Contractor Inspector Representative to notify them in case of complaints.

4.20 Special Agreement Requirements:

· United States Department of Agriculture Foods Certificate

· States Department of Agriculture Foods Certificate

· County Health Department Certificate (the county in which the Contractor’s business is located)

4.21 Contractor must properly submit invoices, including quantities and rates for services performed. BPA Calls issued with a SF1449 will be paid through Wide Area Workflow (WAWF). Vendors will submit an electronic invoice in WAWF and will be paid via electronic funds transfer (EFT).

5. DELIVERABLES:

List of Food Items – Subsistence for Pricing:

6. DELIVERY POINT:

Loading Docks are not available at all the listed locations.

Below is a listing of all units/delivery location & the Government reserves the right to adjust this list by adding and/or removing locations from the list:

Authorized Callers:

Changes to the BPA must be made through the Purchasing and Contracting Office. Contact Information for the Administrative Contract Specialist is: USPFO for Oklahoma, Attn: Mrs. MacKenzie Boyd 3535 Military Circle, OKC, OK 73111. Phone 405-228-5573, Email: mackenzie.a.boyd.civ@army.mil

Authorized Callers:

Dennis Canard, 3535 Military Circle, OKC, OK 73111. Phone (405) 228-5508, Email: dennis.l.canard.civ@army.mil

Alejandro Viloria, 3535 Military Circle, OKC, OK 73111. Phone (405) 228-5504, Email: alejandro.j.viloria.mil@army.mil

Candace OBrian, 3535 Military Circle, OKC, OK 73111. Phone (405) 228-5142, Email: candice.i.obrian.civ@army.mil

MacKenzie Boyd, 3535 Military Circle, OKC, OK 73111. Phone (405) 228-5573, Email: mackenzie.a.boyd.civ@army.mil

Ver: Mar 2013