W912l6-1P-R-1014CombinedSynopsisSolicitation.pdf

OKLAHOMA ARMY NATIONAL GUARD (OKARNG)

YELLOW RIBBON REINTEGRATION PROGRAM (YRRP)

COMBINED SYNOPSIS/SOLICITATION FOR CHILDCARE SERVICES

SOLICITATION NUMBER: W912L6-19-R-1014

SOLICITATION CLOSES: 22 AUGUST 2019 AT 5PM CENTRAL TIME

ANTICIPATED CONTRACT TYPE: FIRM FIXED PRICE

SOURCE SELECTION METHOD: LOWEST PRICE TECHNICALLY ACCEPTABLE

SUBMISSION: ELECTRONIC ONLY: FBO and / or EMAIL, CONTRACTORS ARE ENCOURAGED TO

EMAIL PROPOSALS: ALL EMAILED PROPOSALS WILL RECEIVE A RETURN EMAIL

CONFIRMATION FOR RECIEPT OF PROPOSAL.

1.0 Combined Synopsis/ Solicitation.

This is a combined synopsis solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a separate written solicitation will not be issued. This solicitation is issued as a request for quote (RFQ). This acquisition is utilizing NAICS code 611430. This acquisition currently has no Defense Priorities and Allocations System (DPAS) ratings. This requirement is subject to availability of funding per FAR 52.232-18.

A. Eligibility for Award.

Offerors must have a current registration in the System for Award Management (SAM) at https://www.sam.gov as of the date of award to be eligible for award.

B. Evaluation.

Award shall be made on the basis of Lowest Price Technically Acceptable (LPTA) evaluation. Multiple awards will be made to the contractors who offer the lowest rate pricing on the mock scenarios. The Contractor’s offer shall demonstrate that they will meet or exceed the technical requirements stated in the Performance Work Statement (PWS). Issuance of award shall be made on the basis of the competitive rates offered by contractors that are most advantageous to the Government, the ability to service the location of the requirement, and the capability to fulfill the requirement on time and in the correct quantities ordered. It is anticipated that a maximum of five (5) blanket purchase agreements will be awarded through this solicitation. The five lowest priced proposals using the mock scenario pricing sheets will be awarded BPAs. Individual calls on the BPAs will be awarded utilizing a request for quote competitive process.

Technical acceptability will be based upon the following, which will be included in proposals:

-Description of services -Mission Statement -Past Performances -Sample Registration Form -Activities offered -Themed events (if applicable)

-Sample Agenda by day

C. Set-Aside

Any award resulting from this solicitation will be made using a set-aside in accordance with FAR Subpart 19.502.2, Total Small Business Set-Aside Procedures.

D. Electronic Invoicing through Wide Area Workflow (WAWF).

To meet compliance with DFARS 252.232-7003, Electronic Submission of Payment Requests, all Contractors must submit requests for payment (invoices) through WAWF. Additional information and registration for WAWF can be completed online at https://wawf.eb.mil. Payment will be made by DFAS office designated in the contract. All payments will be made by electronic transfer of funds (EFT). The Government will make payment through WAWF upon satisfactory completion of work and the receipt of a proper certification for payment.

E. Submission of Proposals:

The Government anticipates making award without discussions. Therefore, Offeror should submit their best and final offer to include any alternate proposals. The Contractor must ensure that all components of their pricing and technical proposal are included in their submission. The Government reserves the right to make an award solely on initial proposals received. Offerors bear the burden of ensuring that proposals (and any authorized amendments and samples) reach the designated office on time and should allow a reasonable time for e-mail transmissions to be completed. All pages of the proposal must reach the office before the deadline specified in this solicitation. The Contractor bears the risk of non-receipt of mailed or electronically transmitted proposals and should confirm receipt.

Late or incomplete proposals will not be considered. Offerers will need to ensure that they complete and submit the following attached documents as part of their proposals. Offers received that are incomplete will not be considered for award in accordance with the list of documents for submission below:

1. Paragraph 1.6.4, fill in for minimum time required for changes

2. Completed Mock Scenario Pricing Sheet (All Four (4) Events).

3. Technical Proposal (See Paragraph B).

4. Copy of current State Issued Childcare Provider License or Certificate ( If your state does not issue a license).

5. Copy of current Liability Insurance

6. Required clause to be completed and returned with quote packet: 52.204-17, 52.204-20, 52.209-2, 52.209-11, 52.212-3, 52.222-48, 52.222-52

F. Deadline for Submission of Proposals and Questions:

All questions must be addressed to the Contracting Specialist in writing by email. Close of Questions on the solicitation will be 13 August 2019 at 3:00 p.m. CST. All proposals are due NLT 2 2 August 2019 at 5:00 p.m.

CST by email. Questions and proposals can be emailed to the point of contact below. E-mailed proposals must be in adobe acrobat (.pdf) format. Proposals can also be delivered as hard copy, via commercial carrier, postal service, or personal delivery to 3535 Military Circle, Oklahoma City, Oklahoma 73111. Please direct all mailed proposal submissions to my contact information below and C/O Purchasing and Contracting. Please email any tracking numbers for mailed proposals. Business hours are Monday through Thursday 7:00 a.m. through 5:00 p.m.

Primary Point of Contact:

Joseph Kelly Contract Specialist Joseph.b.kelly1.civ@mail.mil Phone: (405) 228-5573 3535 Military Circle Oklahoma City, OK 73111

W912L619R1014

Section SF 1449 - CONTINUATION SHEET

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

FOR

OKARNG YELLOW RIBBON REINTEGRATION PROGRAM (YRRP) CHILDCARE

SERVICES

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform Childcare Services, as defined in this PWS.

1.2 Background: The Oklahoma Army National Guard (OKARNG) State Family Program Office is prepared to award a Blanket Purchase Agreement (BPA) to a Contractor in order to provide turnkey childcare services for the Yellow Ribbon Reintegration Program (YRRP) or other events. A BPA is an agreement between a Contractor and the OKARNG from the date of award until , September 01, 2020 (excluding option years). The BPA allows the OKARNG to work directly with the Contractor based on the Firm-Fixed Price given in the verbiage and exhibits below. No obligation of funds or minimum award is guaranteed by award of a BPA. The BPA establishes the terms and pricing upon which future orders “calls” may be placed against.

It is the intent to award several blanket purchase agreements on a competitive basis. Individual calls for child care events will be competed amongst the pool of Blanket Purchase Agreement holders using a request for quote (RFQ) process.

1.3 Period of Performance (PoP): The Period of Performance shall be one (1) Base Period and two

(2) 12-month option periods (if option periods are exercised).

(CLIN 1) 1.3.1 Base Period: 01 September 2019 – 31 August 2020 (CLIN 2) 1.3.2 Ordering Period: 01 September 2020 – 31 August 2021 (CLIN 3) 1.3.3 Ordering Period: 01 September 2021 – 31 August 2022

1.4 Place of Performance: Events will generally take place in the Oklahoma City and Tulsa Metro areas, but could potentially occur anywhere within the state of Oklahoma.

1.5 General Information:

1.5.1 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.5.2 Recognized Holidays: The following are recognized United States (US) holidays. The contractor shall not perform services on these days:

1.5.2.1 New Year’s Day: January 1st

1.5.2.2 Martin Luther King, Jr.’s Birthday

1.5.2.3 President’s Day

1.5.2.4 Memorial Day

1.5.2.5 Independence Day: July 4th

1.5.2.6 Labor Day

1.5.2.7 Columbus Day

1.5.2.8 Veteran’s Day: November 11th

1.5.2.9 Thanksgiving Day

1.5.2.10 Christmas Day: December 25th

1.5.3 Place and Performance of Services at Non-Government Facilities: The contractor shall provide services between the hours of 7:00 a.m.-5:00 p.m. CST on the weekend that the event is agreed upon, typically, but not limited to, a Saturday and Sunday. Setup shall occur between 7:00 a.m.-8:00 a.m. CST. Registration shall occur between 8:00 a.m.-9:00 a.m. CST. Contractor shall be prepared to receive children when registration opens. Events will not occur on recognized US holidays. Performance shall be at the location agreed upon for that weekend event. Schedule and locations will be designated prior to event and articulated in the BPA Call to the Contractor. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.5.4 Place and Performance of Services at Government Facilities: Generally, Childcare Services at Government facilities are not expected, but could be performed in extreme circumstances. In case services are to be rendered at a Government facility, Anti-terrorism/Operational Security requirements will have to be met (see Technical Exhibit 2).

Contractors will have to coordinate with the COR to meet AT/OPSEC requirements. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons.

1.5.4.1 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.5.4.2 The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation.

Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times, and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance. The Government reserves the right to direct the removal of an employee for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.5.5 Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters Department of Army (HQDA) and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.5.5.1 Protection of Personally Identifiable Information (PII). The contractor shall protect all PII encountered in the performance of services in accordance with Defense Federal Acquisition Regulation Supplement (DFARS) 224.103 Personally Identifiable Information and Department of Defense Directive (DoDD) 5400.11, Department of Defense Privacy Program, and DoD 5400.11-R. If a PII breach results from the contractor’s violation of the aforementioned policies, the contractor shall bear all notification costs, call-center support costs, and credit monitoring service costs for all individuals whose PII has been compromised.

1.5.6 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.5.7 Special Qualifications: At a minimum, the childcare provider shall meet or exceed all Oklahoma Department of Human Services (OKDHS) regulatory and statutory requirements. The contractor shall ensure all employees possess all required licenses, certifications and background checks appropriate for and associated with childcare services. This includes, but not limited to;

CPR, first aid, sleep training, background check and 12 hours of training each year (https://www.oklahomachildcare.org/professional-development). A childcare certification is required. All of the documentation above shall be current and provided to the COR as part of the proposal and must be on hand for review at any event performed.

1.5.7.1 License and Certifications: The childcare provider / contractor shall be licensed according to their state of residence.

(http://www.okdhs.org/services/cc/Pages/CCLRequirements.aspx) (http://www.okdhs.org/OKDHS%20Publication%20Library/06-47.pdf). A CPR and First Aid certification is required. These can be attained through Red Cross (https://www.redcross.org/take-a-class/first-aid/first-aid-training/first-aid-certification and https://www.redcross.org/take-a-class/cpr/cpr-training/cpr-certification) or American Heart Association (https://cpr.heart.org/AHAECC/CPRAndECC/FindACourse/Courses/UCM_473162_Find-A- Course.jsp). Additionally, a Childcare certification is required and can be attained at https://www.redcross.org/take-a-class/babysitting/babysitting-child-care-training/babysitting-certification. A copy of the license and CPR and First Aid certificate shall be provided to the COR for each contractor employee once contract is awarded. The contractor shall provide updated license and certificates upon expiration and with all new contractor employees. The Government does not provide training to contractors. Contractors must ensure that any personnel performing under a contract are fully trained, licensed, certified and qualified to provide services.

1.5.8 Contractor Responsibilities. Pursuant to the BPA, the contractor shall:

1.5.8.1 Provide a minimum of one supervisor, on site, per event and based upon the number of childcare providers requested. Supervisors will be the primary point of contact for the COR.

Supervisors will coordinate all services with the COR per event.

1.5.8.2 Provide all equipment and furniture including all required safety features. The Government will not be responsible for broken and/or damaged equipment and furniture.

1.5.8.3 Provide toys for a variety of ages, maturity and skill level (0 to 5 years). All toys and furniture should be clean and in good repair. The Government will not be responsible for broken and/or damaged toys.

1.5.8.4 Maintain proper accountability procedures for children including check-in and check-out procedures. Establish one area outside of children’s room with two tables & three chairs for registration and check-out. Ensure that only approved personnel are allowed access to the child care area. Ensure all records kept are confidential and are kept in a secured but accessible place.

1.5.8.5 Provide transportation for all personnel and equipment to the event location, which will vary and will be established pursuant to the BPA calls.

1.5.8.6 Childcare personnel SHALL NOT, under any circumstance, dispense any medications to any children under their care.

1.5.8.7 The contractor SHALL NOT, under any circumstance, take any photos or videos of the children under their care.

1.5.8.8 The contractor SHALL NOT, under any circumstance, transport children.

1.5.8.9 The contractor SHALL NOT, under any circumstance, discipline (by physical means) children.

1.6 Childcare Standards: All providers are at least 18 years of age; have the ability to speak, read, and write English; are physically and mentally capable of providing care for children. All providers shall present a neat and clean appearance. All providers need to be clearly identifiable with a name badge and some kind of identifiable clothing (often a single color company shirt that all providers wear). Contractor shall establish a dress code for providers.

http://www.okdhs.org/services/ocss/Pages/default.aspx

1.6.1 An Oklahoma State Bureau of Investigation (OSBI) criminal history background check is required. Background checks must include Sexual Offender and Violent Offender and must be conducted within the last 12 months including dispositions on all charges; and the authorized agency in the previous state(s) of residence if the individual has resided in Oklahoma less than three years. A copy of the background check shall be provided to the COR for each contractor employee once contract is awarded and when new contractor employees are hired.

https://osbi.ok.gov/

1.6.2 All providers / contractors shall provide proof of current, up-to-date liability insurance with submission of proposal and submission of all BPA calls. The minimum requirement for liability insurance under OK DHS standards is $200,000.00 for each occurrence of negligence (http://www.okdhs.org/library/policy/Pages/WF09-14.aspx). Prior to each event, a copy of the liability insurance shall be provided to the COR.

1.6.3 Childcare staff-child ratio is based on OK DHS guidelines and are as follows:

Single-Age Group Chart *use when group of children are same ages

Staff- Child Ratio

Maximum Group Size

Infants (up to 12 months) 1:4 8

Toddlers (12 -23 months) 1:6 12

2-year-olds 1:8 16

3-year-olds 1:12 24

4 & 5-year-olds 1:15 30 http://www.okdhs.org/OKDHS%20Publication%20Library/14-05.pdf

The OKARNG will be responsible for calculating the number of childcare staff required. The OKARNG will specify exactly the number of childcare staff in its request for quotes.

1.6.4 Contractor requires a minimum of _____ days’ notice to schedule services. Contractor requires a minimum of _____ days’ notice to make adjustment to personnel. It is understood that large service requests may require additional time that can be negotiated with the COR.

1.6.5 Pricing. Pricing for BPA Calls will be provided during the RFQ process for individual requirements and will not be reflected in the base Blanket Purchase Agreement. See Paragraph

4.0 for the Ordering and Pricing Process.

1.6.6 Periodic Progress Meetings: The contractor agrees to attend any meetings convened by the KO in accordance with FAR Subpart 42.5. The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance.

At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.6.7 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.6.8. Identification of Contractor: All contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name and employee name displayed. The contractor shall be responsible for making their own badges.

1.6.9. Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract;

procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

2.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

2.1 Property: The Government will provide the necessary activity space for the contractor to perform services outlined in this PWS to include desk space and telephones. A minimum of 35 net square feet indoors, per child, of usable activity space will be provided within the gross child activity room/module allocation. The space will be clean, free of hazards, kept at a comfortable temperature (between 70-75 degrees), well lighted, and smoke free. Ensure restroom facilities are in close proximity, accessible and clean. Additionally, ensure facilities have emergency procedures and a disaster plan including smoke detectors, fire extinguishers, and evacuation plans.

2.2 Materials: The government will provide a sign-in sheet / tracker for the registration (check-

in) and check-out process.

2.3 Equipment: Furniture, in the form of table and chairs, will be provided for administration purposes of the childcare area.

2.4 Services: Meals will be provided for the children. Meals will not be provided for Contractor personnel.

2.5 Utilities: All utilities in the facility will be available for the contactor’s use in the performance of this contract. The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

3.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

3.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 2.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1. Contractor shall coordinate with event location and/or COR to ensure child meals will be provided.

4.0 Ordering Process:

4.1 All individual childcare requirements will be sent to the pool of blanket purchase agreement holders in order to compete for the BPA Call.

4.2 The OKARNG Contracting Specialist will send a Request for Quote form to all BPA holders detailing the specifics on the requirement to include location, date(s) and number of childcare providers requested for the event.

4.3 The Contractor will be given seven days to complete and return the completed quote form to the contract specialist. Contractor's quote shall be all inclusive of all cost (i.e. transportation, lodging, equipment, meals, profit, overhead/G&A, and all other variable costs).

4.4 The lowest priced quote received from the pool of BPA holders will be awarded for the event as a BPA Call. All vendors will be notified of the awarded price. The awarded vendor will be notified by the contract specialist in a document via email and signed by the Contract Officer.

The quoted price by the vendor will be the maximum price that the OKARNG will pay for the individual event so quotes need to be accurate and reasonable.

5.0 Billing Procedures:

5.1 Billing Procedures. Payments will be made with the Government Purchase Card (GPC).

Invoices shall be submitted per event for work completed. Contractor shall organize this information by CLIN and structured as per BPA Call. Invoices shall be submitted by e-mail to the Contracting Officer’s Representative (COR) and the Contract Specialist.

5.2 Purchases under this Blanket Purchase Agreement may be made by BPA Call (Purchase Order) if the awarded price exceeds $10,000 for an individual event. The use of the Government Purchases Card is also authorized. Rates and terms established by Contractor’s Blanket Purchase Agreement and the individual awarded call price shall be the same regardless of the procurement method used. Contractor shall not charge the Government prior to rendering services. Charges shall be consolidated into one charge for the total amount.

6.0 Administrative Information:

6.1 System for Award Management (SAM). Contractor must have an active registration in SAM (www.sam.gov) in order to be awarded a BPA. Once awarded the BPA, the Contractor must maintain an active registration for the duration of the BPA term.

6.2 Invoicing for Payment. An itemized invoice or statement on company letter head must be submitted (emailed to the COR) for payment. The invoice must include the name of the company, complete company address, phone number, dates of service, services performed and rate, total amount due and order reference number.

6.3 Tax Exempt Status. The Oklahoma National Guard (OKNG), the Military Department, has a State of Oklahoma tax exempt number. Therefore, the OKNG is exempt from all local, state, and federal taxes, including but not limited to sales taxes. Any charges or invoicing that includes taxes shall be disputed/declined by Government, if charged or invoiced by Contractor.

The exemption number is available upon request.

6.4 Contractor Manpower Reporting Application (CMRA):

6.4.1 The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Oklahoma Army National Guard via a secure data collection site.

6.4.2 The contractor shall completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs shall be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2019. Contractors may direct questions to the help desk at http://www.ecmra.mil.

7.0 Performance Evaluation and Contracting Officer’s Representative:

7.1 Performance Evaluation. The Contracting Officer shall appoint a Contracting Officer’s Representatives to monitor and evaluate Contractor performance in accordance with FAR Part 52.246-4 Evaluation of Contractor Performance.

7.2 Evaluation Frequency. The Contractor’s performance will be evaluated at least once per event by the COR. Interim evaluations may be prepared at any time during contract performance when determined to be in the best interest of the Government, at the discretion of the COR.

7.3 Evaluation Factors. Evaluation factors shall include, at a minimum, those matters listed in the Quality Assurance Surveillance worksheet provided with the BPA. Government personnel will record all surveillance observations.

7.4 Unsatisfactory Performance. Unsatisfactory performance shall be recorded by the COR and appropriate documentation shall be maintained. Notification and documentation of unsatisfactory performance shall be forwarded to the Contractor and the Contracting Officer as soon as practical. Continued unsatisfactory performance may result in a letter referencing a "Cure Notice" or "Show Cause" which will request the contractor to provide an explanation to resolve the issue(s).

7.5 Quality Assurance Surveillance Plan (QASP). Each BPA Call remitted to the Contracting Office must include one or more QASP evaluations set forth below.

7.6 Contracting Officer’s Representative. A Contracting Officer’s Representative (COR) monitors all technical aspects of the contract and assists in BPA administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the task order; perform inspections necessary in connection with performance under each task order, monitor Contractor's performance and notify both the Contracting Officer and the Contractor of any deficiencies.

7.6.1 The COR is not authorized to change any of the terms and conditions of the contract.

Changes in the scope of work shall be authorized only by the Contracting Officer in a properly executed written modification to the contract.

7.6.2 The COR is not authorized to re-delegate his/her authority.

7.6.3 The COR is not authorized to initiate acquisition actions by use of blanket purchase agreements, nor to issue purchase orders, place calls or delivery orders under basic agreements, basic ordering agreements or indefinite-delivery contracts.

7.6.4 The COR’s name and e-mail address will be given at time of BPA call award. Contractor is advised that only the Contracting Officer can change or modify the terms or take any other action which obligates the Government on this contract. The authority of the COR is strictly limited to the specific duties set forth in his/her letter of appointment, a copy of which is furnished to the Contractor. Contractors who rely on direction from other than the Contracting Officer do so at their own risk and expense. Such actions do not bind the Government contractually. Any contractual questions shall be directed to the Contracting Officer.

7.7 Contract Administration and Changes. All administration will be effected by the Contracting Officer. Communications pertaining to the contract administration will be addressed to the Contracting Officer. No changes to the Performance Work Statement are authorized without a written modification to the BPA executed by the Contracting Officer. Only the Contracting Officer has the authority to modify the terms and conditions of the BPA.

7.8 Contractor’s Point of Contact. Contractor shall provide one Point of Contract or Contract Manager who will be the Contractor’s authorized point of contact with the Contracting Officer and COR. The appointment shall be made in writing with Contractor’s BPA response. The Contract Manager must have full authority to commit the Contractor on matters concerning the contract, to include taking all actions necessary to ensure contract compliance proper performance.

8.0 OKNG Quality Assurance Surveillance Plan (QASP)

8.1 QASP. This Quality Assurance Surveillance Plan (QASP) has been developed to evaluate Contractor’s actions while implementing the performance work statement. It is designed to provide an effective surveillance method of monitoring contractor performance for each listed requirement in the Performance Work Statement.

8.2 Purpose of QASP. The QASP provides a systematic method to evaluate the childcare services the Contractor is required to furnish. The QASP Evaluation Form is based on the premise the Government desires to maintain high quality childcare for the Oklahoma National Guard.

8.3 Contractor’s Quality Control Responsibilities. The Contractor, not the Government, is responsible for management and quality control actions to meet the terms of the BPA. The role of the Government in quality assurance is to ensure contract standards are achieved. The contractor is required to develop a comprehensive program of inspections and monitoring actions. The first major step to ensuring a “self-correcting” contract is to ensure the quality control program approved at the beginning of the contract provides the measures needed to lead the contractor to success.

QASP EVALUATION FORM

Childcare Service

Deliv erabl es

Performance Objective Performance Standard

Acceptable Quality Level

Surveillance Method

1 All childcare personnel have met applicable state certification standards and have had background checks completed and liability insurance.

Performance is met when all personnel meet this standard

100% of all personnel must meet this standard.

Inspection of records by Contracting Officer Representative

(COR)

2 Provider to child ratios are maintained

Performance is met when the ratio is maintained based on number of children in attendance

100% compliance

Verified by COR

3 Provider maintains accountability of children under their care

Performance has been met when 100% of all children currently signed in can be accounted for

100% compliance

Sign-in sheets and physical inspection as verified by the

COR

4 Contractor provides safe environment for children activities with proper oversight

Performance has been met when there are no safety issues and continues proper oversight

100% compliance

Verified by the

COR

5 Contractor provided furniture, equipment, and toys are in good, safe, and clean working order.

Performance is met when all equipment, furniture, and toys meet this standard

100% compliance

Verified by the

COR

6 Contractor provided furniture, equipment, and toys are provided in sufficient quantity to serve the number of children on site.

Performance is met when all equipment, furniture, and toys meet this standard

95% compliance

Verified by the

COR

7 Providers possess the ability to speak, read, and write English; are physically and mentally capable of providing care for children

Performance is met when providers perform according to the objective

100% compliance

Verified by the

COR

9.0 Definitions and Acronyms:

9.1 Definitions:

9.1.1 Contractor: A supplier or Contractor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

9.1.2 Contracting Officer (KO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government.

Note: The only individual who can legally bind the government.

9.1.3 Contracting Officer Representative (COR): An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment will be in writing and will state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

9.1.4 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

9.1.5 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

9.1.6 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

9.1.7 Physical Security: Actions that prevent the loss or damage of Government property.

9.1.8 Quality Assurance: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

9.1.9 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

9.1.10 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

9.1.11 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

9.2 Acronyms:

AEI Army Enterprise Infostructure AR Army Regulation AT/OPSEC Antiterrorism/Operational Security BI Background Investigation CM Contract Manager CMRA Contractor Manpower Reporting Application COR Contracting Officer Representative CST Central Standard Time DA Department of the Army DD254 Department of Defense Contract Security Classification Specification DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services

HQDA Headquarters, Department of the Army HSPD Homeland Security Presidential Directive IA Information Assurance IS Information System(s) JTR Joint Travel Regulation KO Contracting Officer NGB National Guard Bureau OCI Organizational Conflict of Interest PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SSN Social Security Number TE Technical Exhibit USD(I) Under Secretary of Defense for Intelligence

10.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter/Page)

Date of Publication

Mandator y or Advisory

Website

Federal Acquisition Regulation https://www.acquisition.gov/?q=browsefar or http://farsite.hill.af.mil/

Defense Federal Acquisition Regulation Supplement http://www.acq.osd.mil/dpap/dars/dfarspgi/cu rrent/index.html or http://farsite.hill.af.mil/

DoDM 1000.13-M-V1 DoD Identification (ID) Cards (Enclosure 2, paragraph 3.b)

01/23/2014 http://www.esd.whs.mil/Directives/issuances/ dodm/

Federal Information Processing Standards (FIPS) Publication 201- Personal Identity Verification (PIV) of Federal Employees and Contractors (paragraph 9)

August http://nvlpubs.nist.gov/nistpubs/FIPS/NIST.F IPS.201-2.pdf

DoDM 5200.2 Regulation 5200.02 Procedures for the DoD Personnel Security Program (PSP)

04/03/2017 http://www.dtic.mil/whs/directives/corres/pub 1.html

Army Directive 2014-05 Policy and Implementation Procedures for Common Access Card Credentialing and Installation Access for Uncleared Contractors

03/07/2014 http://www.apd.army.mil/ProductMaps/PubF orm/ArmyDir.aspx

AR 190-13

The Army Physical Security Program

02/25/2011 http://www.apd.army.mil/ProductMaps/PubF orm/AR.aspx

Homeland Security Presidential Directive (HSPD)-12 Policy for a Common Identification Standard for Federal Employees and Contractors

08/27/2004 https://www.dhs.gov/homeland-security-presidential-directive-12

DoDD 5400.11 Department of Defense Privacy Program

10/29/2014 http://www.dtic.mil/whs/directives/corres/dir.

html#

DoD 5400.11-R Department of Defense Privacy Program

05/14/2007 http://www.dtic.mil/whs/directives/corres/pub 1.html

DoDD 8140.01 Cyberspace Workforce Management

08/11/2015 OK http://www.dtic.mil/whs/directives/corres/dir.

html

DoD 8570.01-M Information Assurance Workforce Improvement Program

12/19/2005 (Change 4:

11/10/2015)

OK http://www.dtic.mil/whs/directives/corres/pub 1.html

AR 25-2

Information Assurance

10/24/2007 OK http://armypubs.army.mil/ProductMaps/PubF orm/AR.aspx

AR 530-1

Operations Security

09/26/2014 OK http://armypubs.army.mil/ProductMaps/PubF orm/AR.aspx

DoD 5220.22-M National Industrial Security Program Operating Manual

02/28/2006 (Change 2:

05/18/2016)

OK http://www.dtic.mil/whs/directives/corres/pub 1.html

AR 381-12

Threat Awareness and Reporting Program (TARP) (Section II, ¶ 2-4.b)

06/01/2016 OK http://armypubs.army.mil/ProductMaps/PubF orm/AR.aspx

10.1 Applicable Forms: Forms applicable to the PWS are listed below:

Form Date Website

DD 1172-2

Application for Identification Card/DEERS Enrollment

Mar 2017 http://www.dtic.mil/whs/directives/forms/index.htm

I-9 Employment Eligibility Verification

11/14/16 https://www.uscis.gov/sites/default/files/files/form/i- 9.pdf

DD 441

Department of Defense Security Agreement

Jan 2017 http://www.dtic.mil/whs/directives/forms/dd/ddforms000 1-0499.htm

DD 250

Material Inspection and Receiving Report

Aug 2000 http://dtic.mil/whs/directives/forms/dd/ddforms0001- 0499.htm

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Performance Objective

Performance Standard Acceptable Quality Levels (AQL)

Surveillance Method / By Whom

1.4.1 Quality Assurance

The contractor shall adhere to the PWS and perform according to the PWS.

Service is provided according to the

PWS.

Periodic Inspection / COR

1.4.8.4 Registration / Tracking Children

The contractor shall accurately track and manage children.

100% of children check-in / check-out

Random monitoring /

COR

1.4.12 Contract

Manager

Contractor shall ensure providers are properly managed.

TECHNICAL EXHIBIT 2

PWS Reference / Deliverable Title

Frequency Number of Copies

Medium/Format Submit To

1.4.5.6 AT Level

1 Awareness Training Certificates

Provide within 15 calendar days after employee completes training.

1 Electronic Submission

COR

1.4.5.9 iWatch Training Certificates

Provide within 15 calendar days after employee completes training.

1 Electronic Submission

COR

1.4.5.10 OPSEC

Training Certificates

Provide within 15 calendar days after employee completes training.

1 Electronic Submission

COR

1.4.5.11 OPSEC

Level II Certification for

OPSEC

Coordinator

Provide NLT 15 days after employees completed certification

1 Electronic Submission

COR

1.4.7.1 Childcare License and CPR and First Aid Certificate

Provide NLT 15 days after contract awarded and when training is renewed

1 Electronic Submission

COR

1.4.8.1

OSBI

Background Check

Provide NLT 15 days after contract awarded and shall remain current

1 Electronic Submission

COR

1.4.8.2 Liability Insurance

Provide NLT 15 days after contract awarded, when updated, and prior to each event. This shall remain current

1 Electronic Submission

COR

TECHNICAL EXHIBIT 3

Estimated Workload Data

This information is provided for historical background only. It is not a guarantee of workload quantities.

ITEM NAME ANNUAL ESTIMATED

QUANTITY

1 Children to be monitored 5 to 150 2 Reintegration Program events 1 to 8

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

CLAUSES INCORPORATED BY REFERENCE

52.204-16 Commercial and Government Entity Code Reporting JUL 2016 52.204-18 Commercial and Government Entity Code Maintenance JUL 2016 52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.204-22 Alternative Line Item Proposal JAN 2017 52.212-1 Instructions to Offerors--Commercial Items OCT 2018 52.212-4 Contract Terms and Conditions--Commercial Items OCT 2018 52.212-5 Contract Terms and Conditions Required to Implement

Statutes or Executive Orders--Commercial Items

MAY 2019

52.222-22 Previous Contracts And Compliance Reports FEB 1999 52.222-25 Affirmative Action Compliance APR 1984 52.223-5 Pollution Prevention and Right-to-Know Information MAY 2011 52.225-25 Prohibition on Contracting with Entities Engaging in Certain

Activities or Transactions Relating to Iran-- Representation and Certifications.

AUG 2018

52.232-1 Payments APR 1984 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013

52.232-40 Providing Accelerated Payments to Small Business Subcontractors

DEC 2013

52.233-1 Disputes MAY 2014 52.233-3 Protest After Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.242-15 Stop-Work Order AUG 1989 52.242-17 Government Delay Of Work APR 1984 52.246-1 Contractor Inspection Requirements APR 1984 52.253-1 Computer Generated Forms JAN 1991 252.201-7000 Contracting Officer's Representative DEC 1991 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.203-7003 Agency Office of the Inspector General DEC 2012 252.204-7006 Billing Instructions OCT 2005 252.215-7007 Notice of Intent to Resolicit JUN 2012 252.215-7013 Supplies and Services Provided by Nontraditional Defense

Contractors.

JAN 2018

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

DEC 2018

252.232-7010 Levies on Contract Payments DEC 2006 252.243-7001 Pricing Of Contract Modifications DEC 1991 252.244-7000 Subcontracts for Commercial Items JUN 2013

CLAUSES INCORPORATED BY FULL TEXT

52.204-17 OWNERSHIP OR CONTROL OF OFFEROR (JUL 2016)

(a) Definitions. As used in this provision--

Commercial and Government Entity (CAGE) code means—

(1) An identifier assigned to entities located in the United States or its outlying areas by the Defense Logistics Agency (DLA) Commercial and Government Entity (CAGE) Branch to identify a commercial or government entity;

or

(2) An identifier assigned by a member of the North Atlantic Treaty Organization (NATO) or by the NATO Support and Procurement Agency (NSPA) to entities located outside the United States and its outlying areas that the DLA Commercial and Government Entity (CAGE) Branch records and maintains in the CAGE master file. This type of code is known as a NATO CAGE (NCAGE) code.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

(b) The Offeror represents that it [ ___ ] has or [ ___ ] does not have an immediate owner. If the Offeror has more than one immediate owner (such as a joint venture), then the Offeror shall respond to paragraph (c) and if applicable, paragraph (d) of this provision for each participant in the joint venture.

(c) If the Offeror indicates ``has'' in paragraph (b) of this provision, enter the following information:

Immediate owner CAGE code:

Immediate owner legal name: ___

(Do not use a ``doing business as'' name)

Is the immediate owner owned or controlled by another entity?:

[ ___ ] Yes or [ ___ ] No.

(d) If the Offeror indicates ``yes'' in paragraph (c) of this provision, indicating that the immediate owner is owned or controlled by another entity, then enter the following information:

Highest-level owner CAGE code:

Highest-level owner legal name:

(Do not use a ``doing business as'' name)

(End of provision)

52.204-20 Predecessor of Offeror (JUL 2016)

(a) Definitions. As used in this provision--

Commercial and Government Entity (CAGE) code means--

(1) An identifier assigned to entities located in the United States or its outlying areas by the Defense Logistics Agency (DLA) Commercial and Government Entity (CAGE) Branch to identify a commercial or government entity;

or

(2) An identifier assigned by a member of the North Atlantic Treaty Organization (NATO) or by the NATO Support and Procurement Agency (NSPA) to entities located outside the United States and its outlying areas that the DLA Commercial and Government Entity (CAGE) Branch records and maintains in the CAGE master file. This type of code is known as a NATO CAGE (NCAGE) code.

Predecessor means an entity that is replaced by a successor and includes any predecessors of the predecessor.

Successor means an entity that has replaced a predecessor by acquiring the assets and carrying out the affairs of the predecessor under a new name (often through acquisition or merger). The term “successor” does not include new offices/divisions of the same company or a company that only changes its name. The extent of the responsibility of the successor for the liabilities of the predecessor may vary, depending on State law and specific circumstances.

(b) The Offeror represents that it [____] is or [____] is not a successor to a predecessor that held a Federal contract or grant within the last three years.

(c) If the Offeror has indicated “is” in paragraph (b) of this provision, enter the following information for all predecessors that held a Federal contract or grant within the last three years (if more than one predecessor, list in reverse chronological order):

Predecessor CAGE code: ____ (or mark “Unknown”).

Predecessor legal name: ____.

(Do not use a “doing business as” name).

(End of provision)

52.209-2 PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC CORPORATIONS--

REPRESENTATION (NOV 2015)

(a) Definitions. Inverted domestic corporation and subsidiary have the meaning given in the clause of this contract entitled Prohibition on Contracting with Inverted Domestic Corporations (52.209-10).

(b) Government agencies are not permitted to use appropriated (or otherwise made available) funds for contracts with either an inverted domestic corporation, or a subsidiary of an inverted domestic corporation, unless the…