18-T-6000-0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

1) Change the offer due date to 08 January 2018 at 10:00AM CST

1. CONTRACT ID CODE PAGE OF PAGES

J 1 6

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 18-Dec-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912L6-18-T-6000

X 9B. DATED (SEE ITEM 11)

06-Dec-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

18-Dec-2017

CODE

138 CONTRACTING FLIGHT (MSG/MSC)

9100 E 46TH ST NORTH

ATTN: SMSGT AMANDA LONSDALE

TULSA OK 74115-1632

W912L6 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912L6-18-T-6000

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

Statement of Work Yellow Ribbon Event Tulsa, OK Area – 10 March 2018

"This effort is a high priority requirement in support of the National Guard. Funds are not presently available to make award. If funds become available for award, and prices are deemed fair and reasonable, it is the Government's intent to make award.

This is not a commitment of funds or contract award."

To be considered responsive the venue must be located within 25 miles of Tulsa, OK.

Yellow Ribbon Reintegration Program Event 10 March 2018, Tulsa, Oklahoma Area

1. Event Schedule

a. Friday, 09MARCH2018, 1:00p-5:00p

i. Staff set up from 1:00p-5:00p

b. Saturday, 10MARCH2018, 6:30a-5:00p

i. Staff set up from 6:30a-8:00a

ii. Event registration 7:30a-8:00a

iii. Event conducted from 8:00a-4:00p

iv. Lunch meal provided from 11:00p-12:00p

2. Sleeping Room Requirements

a. Requesting a Room Block of:

i. 40 rooms Friday night, 09MARCH2018

1. Room block specifications

a. Blocked rooms – IPO – Individual reserves and pays the invoice

b. Room block titled “Yellow Ribbon”

c. Online room block management & online reservations

d. Rooms in room block at government rate ($93) or less

e. Request cut-off date of 26FEBRUARY2018

f. Prefer all lodging rooms near Yellow Ribbon meeting space

g. Prefer complimentary Wi-Fi internet for Yellow Ribbon room block rooms

h. Lodging offered at an overflow location must be within close proximity of the host event location (roughly no further than 10 minute commute.) If applicable.

3. Meeting Room Requirement

a. One meeting room – Yellow Ribbon General Session/Meal Room –

10MARCH2018

i. Set up with crescent or classroom style, with table cloths/draped, pads of paper and pens

ii. Seat 500 people

iii. Water stations & large trash can

iv. Outside meeting room, four 6’ tables with table cloths/draped, set up for registration for Saturday 10MARCH2018 at 6:00 am

b. Five Meeting Rooms – Briefing rooms – 10MARCH2018

i. Four meeting rooms to seat 130 people

ii. One empty meeting room with chairs around perimeter to seat 50 (to be used for yoga)

iii. Meeting room set with classroom style with table cloths/draped, pads and pens

iv. Meeting rooms to have water stations and large trash can

c. Two private meeting rooms – Counseling/Interviews – 10MARCH2018

i. Each room set with one round table with table cloths

ii. Each room to seat 6 people

iii. Lodging rooms may be used for counseling rooms however must have the beds removed. (If using lodging rooms, will need 3 keys made for staff to each room.)

iv. Each room needs trash can

d. One meeting room–Yellow Ribbon Headquarters – Must have 24 hr hold 09-

10MARCH2018

i. Conference/Rectangle table style/draped not skirted

ii. Seating for ten people

iii. Locking capabilities – will need 2 keys for staff

iv. Must be on same floor as the briefing rooms

v. Mini refrigerator provided in room

vi. Water station & large trash can

e. One/Two rooms – Childcare (Ages 0-5) – Prefer 24 hr hold 09-10MARCH2018

i. Prefer to be two rooms with an airwall in middle. (one side napping/one not)

ii. Outside room, one table with two chairs for registration

iii. Room set with six tables with chairs

iv. Suitable for 30 children (federal law requires 35 square feet per child)

v. Mini refrigerator provided in room

vi. Water station with plastic cups and large trash can

vii. Will provide final numbers by 26FEBRUARY2018

f. One/Two room – Youth Activities (Ages 6-12 & 13-17) – Prefer 24 hr hold 09-

10MARCH2018

i. Outside room, one table with two chairs for registration

ii. Room set with 7 rounds w/6 Chairs

iii. Room contain open space for circle group work

iv. Prefer two rooms with an airwall in the middle

v. Room suitable for 30 Youth (federal law requires 35 square feet per child)

vi. Room set with water station with plastic cups and large trash cans

vii. Will provide final numbers by 26FEBRUARY2018

g. Exhibitor Space – Vendors – Setup NLT 7:00am – 10MARCH2018

i. Can be a room or open foyer area

ii. Set up with 20 6’ tables, two chairs per table w/extra chairs for vendors with multiple helpers.

4. A/V Requirements

a. Friday, 09MARCH2018

i. A/V requirements for Yellow Ribbon Headquarters

1. Strong Wi-Fi Access

b. Saturday, 10MARCH2018

i. A/V requirements for Yellow Ribbon Headquarters

1. Strong Wi-Fi Access

ii. A/V requirements for General Session

1. AV cart with power and power strip

2. Projector with VGA and HDMI hook ups and cables

3. Projector Screen – skirted

4. Stage and Podium

5. Mic set up (2 cordless handhelds – not lavaliers) with speakers or tie in to house sound, including necessary cables

iii. A/V requirements for each Briefing Room

1. A/V cart with power and power strip

2. Projector with VGA and HDMI hook ups and cables

3. Projector Screen

4. Mic set up (1 cordless handheld – not lavalier) with speakers or tie in to house sound, including necessary cables

5. Food & Beverage Requirements

a. Saturday, 10MARCH2018

i. Break/Breakfast-500 Adults, 50 children, 7:30a-8:45am

1. Small breakfast items

2. Coffee, water, juice beverage

ii. Lunch – 500 Adults, 50 children, 12:00p-1:00p

1. Must be served buffet style

2. Must be a hot lunch

3. Must have 2 protein options

4. Adult meals will be provided in the general session area.

Children’s meals will be provided near childcare/youth rooms.

5. Must have kid friendly meal for child/youth rooms

6. Will provide final numbers by 26FEBRUARY2018

iii. Afternoon Break-500 Adults, 50 Children, 2:00p-3:00p

1. Dessert option

2. Water, Soda and Coffee or Tea offered.

3. Juice, tea or Water offered for Children

6. Other Requirements

a. Yellow Ribbon Staff will bring in their own laptops and miscellaneous equipment. Hotel must not charge additional fees for bringing in own equipment.

b. Prefer all meeting space within close proximity of one another/all on one floor as much as possible.

c. Prefer parking costs for all Yellow Ribbon staff and attendees at no additional charge.

d. Prefer unlimited access to a copy machine and FAX machine at no additional charge. (In case of last minute, unplanned purposes only.)

e. OPSEC – Contract awardee hotel personnel (to include sub-contractors if applicable) may be required to sit through a 30 minute Security Brief prior to Event (teleconference or in-person)

7. Proposal Requirements

a. Proposal must address ALL criteria above to be considered

b. Proposal must include a hotel layout

c. Proposal must identify hotel space proposed for each above requirement

d. Proposal must include proposed meeting room names for each requirement above

e. Proposal must include vital hotel information; Address, phone, DUNS #, Cage

Code, etc.

f. Proposal must include a detailed, all inclusive, expense sheet

g. Proposal must reflect tax exempt cost estimate

To be considered responsive the venue must be located within 25 miles of

Tulsa, OK.

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 21-Dec-2017 10:00 AM to 08-Jan-2018 10:00 AM.

(End of Summary of Changes)