Statement_of_Work.pdf

STATEMENT OF WORK

FIRE PROTECTION EQUIPMENT AND SERVICES

1.0 SCOPE OF WORK. The Oklahoma Army National Guard (OKARNG) has Amerex wheeled fire extinguishers located at three flight facilities, AASF I (Lexington), AASF II (Tulsa) and Camp Gruber Training Site (CGTS), Braggs, OK. All Amerex wheeled fire extinguishers for flight operations are in need of replacement and servicing in order to maintain operational tempo IAW AR 385-10, AR 420-1 para 25-33 and DA PAM 385-90.

1.1 DESCRIPTION OF SERVICE. Contractor shall provide new fire extinguishers and perform annual service and maintenance as required to include hydrostatic testing for Portable Wheeled Fire Extinguishers for the Oklahoma National Guard (OKNG).

1.3 PERIOD AND PLACE OF PERFORMANCE. The contract will be awarded for a base period of one (1) year. In addition, the contract contains four (4) one year option periods which may be exercised at the Government’s sole discretion. Period of performance will begin immediately upon issuance of contract. Delivery of fire extinguishers and the associated services will be delivered and performed at four locations: Joint Force Headquarters in Oklahoma City, Oklahoma, AASF I in Lexington, Oklahoma, AASF in Tulsa, Oklahoma and the Camp Gruber Training Site in Braggs, Oklahoma.

1.4 DELIVERABLES AND SERVICES.

1.41. Deliverables. Contractor is to provide a total of Twenty-Eight (28) wheeled fire extinguishers for full Government ownership. This is not a leasing arrangement. This is a brand name equivalent per FAR 52.211-6 request for the vendor to provide a fire extinguisher that is of the following make or is equivalent to the salient features listed below. If quoting an equivalent product, vendor must provide supporting documentation to validate the requested salient features.

(a) 28 EA Amerex Model 490 Fire Extinguishers.

(b) Salient Features:

a. Portable

b. UL Rating of 320B:C

c. Contains at least 125 pounds of Purple K Agent

d. 45 Second Dispense Time

e. Discharge minimal range of 30 feet

f. Minimal 50 feet of hose

g. 36” x 6” non-sparking tread wheels

(c) Delivery and Service Locations of Fire Extinguishers

a. Joint Force Headquarters, Oklahoma City – 1 EA

b. AASF 1, Lexington, Oklahoma – 13 EA

c. AASF 2, Tulsa, Oklahoma – 8 EA

d. Camp Gruber, Braggs, Oklahoma – 6 EA (2 EA at Landing Zone Blue Devil, 2 EA at Range Control and 2 EA at Landing Zone 59OK near the headquarters building

(d) Contractor shall offer a standard commercial warranty for all Fire Extinguishers and components for a period of not less than one (1) year against manufacturer defects, breakage, or damage pursuant to normal industrial level wear and tear. The warranty need not cover loss or accidental damage due to negligent, extreme use, or severe impact.

(e) Extinguishers will be fully charged upon delivery and will not be charged separately as part of additional services under section 1.42 or 1.43. This initial charge cost will be part of the purchase price of the delivered extinguishers as a deliverable.

1.42. Scheduled Services.

(a) One Hydrostatic Test for all extinguishers during Option Year Four (last year of the contract)

(b) Annual Inspections on all fire extinguishers every year to include regulator test and recharge. This is standard inspections and maintenance/testing in accordance with NFPA-10 Standard for Portable Fire Extinguishers.

(c) Contractor shall coordinate with the COR at least fifteen (15) days prior to scheduling services and maintenance.

(d) Contractor shall provide a detailed and standardized service report for each location on services and maintenance completed for each fire extinguisher to the Contracting Officer Representative (COR). The vendor will generate and maintain a log/report for every fire extinguisher upon delivery and maintained for the life of the contract the following information.

This log will be updated and provided to the COR upon completion of any service.

a. Date of next inspection due

b. Location

c. Manufacturer

d. Serial No.

e. Size

f. Agent

g. Manufactured Date

h. Last Internal Inspection Date

i. Last Hydrostatic Test Date

j. Remarks

(e) Contractor needs to maintain a stock of spare extinguishers for exchange with units needing servicing.

(f) Contractor shall provide training one time at each of the four locations in the proper use of the extinguishers as recommended by NFPA-10.

(g) Services shall be performed in accordance with local, state, and federal laws, including but not limited to those governing the licensure and practice of manufacturers policies and regulations.

1.4.3 Unscheduled Services.

(a) Contract will include a funded CLIN for each of the four locations to allow for an unscheduled recharge of one fire extinguisher per year.

(b) Contractor will have to be able to respond to unscheduled recharge services within the following time frames:

a. General – within 72 hours

b. Critical – within 24 hours

c. Emergency – within 4 hours

1.5 ORDERING/INVOICING INSTRUCTIONS.

1.5.1 Work Verification Procedures.

Upon completion of work the Contractor shall notify the COR that all work is complete. The COR shall inspect the repairs and sign off on the work order for any GPC purchase.

Additionally, any work that was done under the contract issued by the Contracting Office must also have a DD250 completed by the COR in order for the invoice to be paid thru WAWF.

Failure to obtain a signature or the DD250 may be grounds for rejection of the invoice. The Government is expected to validate acceptance of goods and services within five days of a properly submitted vendor invoice in WAWF.

1.5.2 Electronic Invoicing Through Wide Area Workflow (WAWF)

To meet compliance with DFARS 252.232-7003, Electronic Submission of Payment Requests, all Contractors must submit requests for payment (invoices) through WAWF. Additional information and registration for WAWF can be completed online at https://wawf.eb.mil.

Payment will be made by DFAS office designated in the contract. All payments will be made by electronic transfer of funds (EFT). The Government will make payment through WAWF upon satisfactory completion of work and the receipt of a proper certification for payment.

1.5.3 Payment

Upon verification of invoices / charges submitted through WAWF by authorized OKNG personnel, the invoice will be paid by Electronic Funds Transfer (EFT) IAW the Prompt Payment Act as the primary form of payment.

2.0 ADMINISTRATION AND GENERAL NOTES.

2.1. HOURS OF OPERATION. Normal duty hours for the Oklahoma National Guard is 6:30 A.M. to 5:00 P.M. Monday through Thursday, except Federal Holidays. The Contractor may work with the COR for extended hours to ensure timely completion of work at no additional cost to the Government.

2.2 INSTALLATION ACCESS. Vehicle registration, proof of insurance and a valid driver’s license must be presented for all vehicles while operating on the installation. All vehicles entering the installation or sensitive areas are subject to search. Any refusal or non-consent by an employee will result in termination of their access and immediate removal from installation.

2.3. DAMAGES. Any Government or privately owned property damaged by the Contractor shall be replaced or repaired immediately by the Contractor at no expense to the Government.

2.4. EXCESS MATERIAL. All excess materials generated by the Contractor shall be removed from the job site daily and disposed of by the Contractor.

2.5. PROPERTY CONTROL. The Contractor shall obtain approval by the Government COR or the Contracting Officer before removing any extinguishers from their existing locations.

2.6. CONTRACTING OFFICER REPRESENTATIVE (COR). One or more CORs will be appointed by the Government at the time of contract award and will be the Government’s primary point of contact(s) during the performance of the agreement.

2.7 CONTRACTING MANPOWER REPORTING APPLICATION.

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Oklahoma National Guard via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web addresses: http://www.ecmra.mil/ or https://cmra.army.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September

30. Data shall be reported not later than the first to occur of (1) submission of contractor’s final invoice following conclusion of the period of performance or (2) October 31 of each calendar year. Contractors may direct questions to the help desk at help desk at: http://www.ecmra.mil.

3.0 QUALITY CONTROL.

(a) The contractor shall provide all Quality Control in accordance with (IAW) commercial practices to ensure that all work is performed IAW this PWS and manufacturer’s specifications.

(b) The contractor assumes full responsibility and shall indemnify the Government for any And all loss or damage resulting in whole or part from acts of neglect or omissions by the contractor, any subcontractor or employee, agent, or representative of the contractor or subcontractor, to any Government property while in their custody and care for storage, repairs, or services to be performed under terms of this contract.

4.0 TERMS OF THE CONTRACT

4.1 STANDARDS.

(a) All work under this contract shall conform to applicable Industry standards, State and Federal Health Regulations, and Environmental Regulations. Work not meeting these standards shall be corrected by the Contractor at no additional cost to the Government.

(b) The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR). The contractor shall ensure compliance with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

4.2 CONTRACT ADMINISTRATION AND CHANGES

All contract administration will be effected by the Contracting Officer. Communications pertaining to the contract administration will be addressed to the Contracting Officer. No changes to the Statement of Work are authorized without a written modification to the contract executed by the Contracting Officer. Only the Contracting Officer has the authority to modify the terms and conditions of the contract. The Contracting Officer Representative’s (COR) authority is limited ONLY to contract oversight and execution of the contractor. The COR and any other Government representative do not have the authority to make any changes to the Statement of Work, pricing, invoicing, or any other terms and conditions of the contract.