Revised_Catered_Meals_BPA_Solicitation.pdf

OKLAHOMA NATIONAL GUARD (OKNG)

COMBINED SYNOPSIS/SOLICITATION FOR CATERED AND BOXED MEALS BLANKET PURCHASE

AGREEMENT

1.0 Synopsis.

This is a combined synopsis solicitation for commercial items prepared in accordance with the format in

Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a separate written solicitation will not be issued. This solicitation is issued as a request for proposal (RFP). This acquisition is utilizing NAICS code 722320 Caterers with the small business size standard being $7.5M. This acquisition currently has no Defense Priorities and Allocations System (DPAS) ratings. This requirement is subject to availability of funding per FAR 52.232-18.

2.0 Requirement.

A. Background

The United States Property and Fiscal Office (USPFO) for Oklahoma intends to establish multiple Blanket

Purchase Agreements (BPA’s) for the preparation, delivery, and serving of prepared meals to support units throughout the State of Oklahoma for training requirements throughout the year. The Government’s intent is to establish BPA’s to facilitate OKNG units training cycle throughout the State of Oklahoma and

Ft. Chaffee, Arkansas for a base period of one (1) year. In addition, the BPA may contain up to four (4) one year option periods which may be exercised at the Government’s sole discretion. The Government is obligated only to the extent of authorized purchases actually made under this BPA. The master BPA will not obligate any funds. Funds will be obligated by the individual BPA calls made against this master BPA.

There will be no minimum purchase required under this BPA.

B. Eligibility for Award.

Offerors must have a current registration in the System for Award Management (SAM) at https://www.sam.gov as of the date of award to be eligible for award. Offeror must maintain a current registration in SAM for the duration of the BPA in order to eligible for Calls and to facilitate disbursement of payments. Offeror shall ensure all representations and certifications are current in SAM as a condition of award. The offeror must be registered under this NAICS in the System for Awards Management (SAM) database at time of award determination in order to be considered for the award.

C. Evaluation.

Award of a BPA shall be made on the basis of Lowest Price Technically Acceptable (LPTA) evaluation criteria considering the base period plus all option periods. An award of BPA will be made to the contractor(s) who offer the lowest rate pricing that does not exceed the allowable rates for meals as follows: Breakfast $6.50, Lunch/Box Lunch $8.00, and Dinner/Holiday $9.00 per meal. The Contractor’s offer shall demonstrate that they will meet or exceed the technical requirements stated in the

Performance Work Statement. Issuance of BPA calls shall be made on the basis of established rates from a contractor that is most advantageous to the Government, can service the location of the requirement, and whom has the capability to fulfill the requirement.

D. Contracting Officer’s Representative (COR).

One or more COR’s will be appointed by the Government at the time of BPA award and will be the

Government’s primary point of contact(s) (POC) during the agreements performance.

3.0 Ordering/Invoicing Instructions.

A. Orders.

1) Upon issuance of a Blanket Purchase Agreement, the Contractor may process orders under this BPA through issuance of a BPA call or may process orders using a Government Purchase Card when authorized.

2) The BPA call may include a Delivery Schedule which will break out the units serviced by a particular call, points of contact for the requirement, locations to be served, projected dates of services and projected numbers of meals authorized by the call. A BPA call may be issued to support the organizational requirements over a three month period of time.

B. Payment by Government Purchase Card (GPC).

Purchases under this Blanket Purchase Agreement may be made by Government Purchase Card

(GPC) as an alternate form of payment when authorized. Terms established by Contractor’s Blanket

Purchase Agreement shall be the same. Advancement of charges is not authorized. Contractor shall not charge the Government prior to delivery of goods or rendering services. Charges shall be made on or after the day of delivery and consolidated into one charge for the total amount.

C. Invoices.

An itemized invoice shall be submitted electronically through Wide Area Workflow (WAWF) https://wawf.eb.mil/ for each BPA call received. If the BPA call covers multiple units and/or multiple months of performance; The Contractor is authorized to submit multiple invoices against the BPA call and by Contract Line Item Number (CLIN). When the Contractor is submitting an invoice in WAWF, it is critical that the Contractor does not check final invoice against a Contract Line Item Number or the BPA call unless it is the final invoice they will submit against that particular BPA call. Failure to do this may result in delay of payment. The default in WAWF is that it will be the final invoice, this will need to be changed. In addition, draft paper invoices will be emailed to the “Authorized Caller” that initiates the services consumed by the Contractor. This is to clear up any discrepancies prior to the invoice being entered into

WAWF and to facilitate receipt of services by the Government. Paper Invoices shall contain the following minimum information:

1) Contractor Name, address, and phone number.

2) BPA Call number (if applicable).

3) Date(s) of delivery.

4) Purchase Request reference number (if applicable)

5) Quantities delivered, unit cost, and total cost.

6) Invoice total amount due.

7) The Oklahoma National Guard is a federal government entity, and as such is exempt from all local, state, and federal taxes, including but not limited to sales taxes. Any charges or invoicing that includes taxes shall be disputed/declined by Government, if charged or invoiced by

Contractor.

D. Electronic Invoicing through Wide Area Workflow (WAWF).

To meet compliance with DFARS 252.232-7003, Electronic Submission of Payment Requests, all

Contractors must submit requests for payment (invoices) through WAWF. Additional information and registration for WAWF can be completed online at https://wawf.eb.mil. Payment will be made by DFAS office designated in the BPA. All payments will be made by electronic transfer of funds (EFT). The

Government will make payment through WAWF upon satisfactory completion of work and the receipt of a proper certification for payment.

E. Payment.

Upon verification of invoices / charges submitted through WAWF by authorized OKNG personnel, the invoice will be paid by Electronic Funds Transfer (EFT) IAW the Prompt Payment Act as the primary form of payment, but may be made by GPC when authorized.

F. Contractor Manpower Reporting Application:

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Oklahoma National Guard via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web addresses: http://www.ecmra.mil/ or https://cmra.army.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs

October 1 through September 30. Data shall be reported not later than the first to occur of (1) submission of contractor’s final invoice following conclusion of the period of performance or (2) October 31 of each calendar year. Contractors may direct questions to the help desk at help desk at: http://www.ecmra.mil.

4.0 Quality Control/Inspections.

A. Quality Control.

The Contractor shall establish and maintain a complete Quality Control Plan to ensure that the requirements of the agreement are provided as specified. One copy of the contractors Quality Control

Plan shall be provided to the Contracting Officer (KO) not later than the pre-performance conference. An updated copy must be provided to the KO on the agreement start date as changes occur. The plan shall describe the methods of identifying and preventing defects before level of performance becomes unacceptable.

B. Quality Assurance.

1) The government shall evaluate the contractor’s performance under this agreement. All surveillance observations shall be recorded by the government. When the observation indicates defective performance, the COR shall obtain the contractor’s representative’s initials on the record of the observation.

2) If the contractor is found in either critical or major nonconformance of the agreement, the COR will inform the contractor in writing that non conforming, deficient services or products may result in withholding of payments, termination for cause, or other action in accordance with the Federal Acquisition

Regulation. The contractor, at the time of notification of critical or major nonconformance, will inform the

COR of the time necessary to bring the performance into compliance.

3) If the contractor is found in minor nonconformance of the contract the COR will notify the contractor in writing of the items of nonconformance. The contractor will have 48 hours to correct any deficiencies.

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each item.

Specification Item Performance Objective

AQL Method of Surveillance

Sample Size

Frequency

Delivery/Setup

Meals delivered and setup by required time that has been coordinated between the Contractor and Government.

95% Inspection Random Sampling

TBD

Quantities/Portion Sizes Meals delivered in agreed upon quantities and portion sizes that comply with the terms and conditions in the Master BPA.

95% Inspection Random Sampling

TBD

Hygienic Practices All Contractor staff perform services conforming to the hygienic practices outlined in the Master

BPA

95% Inspection Random Sampling

TBD

Food Handlers Permit All Contractor staff that handle food have the required State or County Food Handlers permit.

95% Inspection Random Sampling

TBD

Food Temperature and Quality

Food will be monitored for proper serving temperature, preparation and quality and compliance with terms and conditions in the Master BPA.

95% Inspection Random Sampling

TBD

Cleanup Any Government furnished facility or equipment used by the Contractor is properly cleaned and waste disposed of prior to Contractor departure from the facility

95% Inspection Random Sampling

TBD

Administrative Contractor properly invoices correct quantities and rates for services performed.

95% Inspection 100 Percent

Inspection

TBD

Performance Overall Performance by the Contractor.

Contractor resolves any performance issues in an effective and timely manner.

95% Inspection Random Sampling

TBD

Types of Surveillance to select from:

Random Sampling: Appropriate for frequently recurring tasks. Evaluate randomly selected samples of the lot to determine the acceptability of the entire lot.

Random Inspection Guide: Method of surveillance, Lot size, Sample size, Performance requirement, Sampling procedure, Inspection procedure

100 Percent Inspection: Appropriate for tasks that occur infrequently. Inspect and evaluate performance each time task is performed

Periodic Surveillance: Evaluation of samples selected on other than 100% or statistically random basis. (i.e. monthly, quarterly, semi-annually etc.)

Validated Customer Complaint: Complaints must be validated.

C. Quality Assurance Surveillance Plan (QASP):

1) The QASP will be used by OKNG personnel to randomly assess the quality of the supplies or services provided by the contractor and ensure that minimum standards are met on a monthly basis or as applicable. If minimum standards are not being met by the contractor, the Contracting Officer will discuss the non-conforming supplies or services with the contractor and attempt to remedy the situation. If non-conforming supplies or services continue and remedies fail to bring the contractor into conformance with the minimum standards of the QASP and terms and conditions of the BPA, the OKNG may at its option terminate the BPA with the contractor.

2) Evaluation factors shall include, at a minimum, those listed in the Quality Assurance Surveillance worksheet provided with the BPA. OKNG personnel will record all surveillance observations.

3) Unsatisfactory performance shall be recorded by the COR, and appropriate documentation shall be maintained. Notification and documentation of unsatisfactory performance shall be forwarded to the

Contractor and the Contracting Officer as soon as practical. Unsatisfactory performance may result in a cure notice or termination of a Contractor’s services under the BPA.

4) The COR will include Quality Assurance Surveillance Plan (QASP) evaluation worksheet with

Contractor invoice, receiving reports, and other documentation forwarded to Food Services and the

Contracting Officer.

5.0 Performance Work Statement:

A. Standards.

All work under this contract shall conform to applicable Industry standards, State and Federal Health

Regulations, and Environmental Regulations. Work not meeting these standards shall be corrected by the

Contractor at no additional cost to the Government.

B. Food Safety Responsibilities.

1) No person afflicted with, or a carrier of, a communicable disease shall be permitted in any room where products are prepared, manufactured, or otherwise handled. No person who has a discharging or infected wound, sore, or lesion on hands, arms, or other exposed portion of the body shall work in any capacity resulting in contact with the processing or handling of products, containers, or equipment used in the production of meals. Where health authorities require health certificates, said certificates shall be kept on file at the Contractors place of business and reviewed by the COR upon request. All personnel employed or subcontracted for by the Contractor shall receive appropriate training in proper food handling techniques and food protection principles and shall be cognizant of the danger of poor personal hygiene and unsanitary practices.

2) Cleanliness. All employees shall wash their hands before beginning work and upon returning to work after using toilet facilities, eating, smoking, or otherwise soiling their hands. They shall keep their hands clean and follow acceptable hygienic practices while on duty. Eating, expectorating, or use of tobacco in any form shall be prohibited in each room and vehicle where food products or supplies are prepared, stored, served or otherwise handled. Personnel shall not wear fingernail polish or unsecured jewelry. All persons engaged in receiving, testing, processing, manufacturing, packing, or handling food products shall wear clean, white, or light – colored washable outer garments. Hair nets, headbands, caps, beard nets, or other effective hair restraints to effectively cover hair shall be worn so as to prevent contamination of food and food contact surfaces. Employees’ personal effects shall not be stored in food production or serving areas.

3) Vehicles and preparation facilities shall be constructed and operated to protect contents from contamination or deterioration. Vehicles used for transporting food items shall be kept clean and in good repair.

4) The contractor will ensure there are proper hand-washing facilities available and supplies necessary for personal hygiene, to include soap, paper towels, and waste receptacles, at all times in sufficient quantity to accommodate the number of Contractor personnel using the facility.

5) The Contractor will ensure that all Contractor personnel preparing or serving catered or boxed meals are 18 years or older and have a food handler’s permit as required by the County or State Health

Department.

6) Food shall be prepared, maintained, and served in accordance with Army TB Med 530, a copy of which is available online at https://armypubs.army.mil/Search/ePubsSearch/ePubsSearchForm.aspx

C. TERMS OF BPA.

The contractor shall provide and deliver catered and boxed meals to the Oklahoma National Guard

(OKNG) on an as needed basis. The performance standard and requirements for these services include the following responsibilities:

1) Breakfast Meal Requirement. The breakfast meal shall, at a minimum, include the following classes of foods and servings per person:

Eggs (1) Meat (1) Fruit or vegetable (1) Starch, bread, or potatoes (1), Hot or cold cereal (1), Drinks including but not limited to coffee, juice, and milk.

Sample breakfast meal items include but are not limited to the following: eggs any style (omelets, hard boiled, scrambled, poached, etc.), breakfast meat (bacon, sausage, sliced ham), fresh or canned fruits, hot or cold cereal, one grilled specialty (pancakes, waffles, French toast, all with syrup), hash browns, choice of bread (toast, bagel, biscuit, or English muffin), breakfast pastry (raised or cake donut, sweet muffin, sweet roll, or Danish), yogurt, meat based gravy, and appropriate condiments, such as margarine, honey, salt and pepper, and choice of spread (jam or jelly).

2) Lunch and Dinner Meal Requirement. The lunch and dinner meal shall, at a minimum, include the following classes of foods and servings per person:

Entrée to include a 6 oz. serving of protein (1) Vegetables (2) Starch, bread, or potatoes (1) Fruit or dessert (1) Drinks shall include coffee plus choice of two other drinks, such as flavor aid, tea, juice, soda or punch.

Sample lunch or dinner meal items include but are not limited to: soup or stew, baked, roasted or grilled meat, one or more sauce or gravy to accompany the entrée, mashed, fried or baked potatoes, cooked vegetables such as green beans, carrots, or corn, salad, salad dressing, two choices of fruit, bread (wheat, white, rolls, cornbread, garlic, biscuit), appropriate condiments such as margarine, ketchup, mustard, salt and pepper, honey, jelly, or jam, fresh fruit, canned fruit, baked dessert (cake, cookies, ice cream, Jello, yogurt), and two choices to drink.

3) Boxed Lunch Meal Requirement. The boxed lunch meal, at a minimum, includes the following classes of foods and servings per person:

6” Sub style or round bun sandwich with 5.5 to 5.75 ounces of ham or turkey with American cheese

Condiments available on the side (lettuce, tomato, onions and pickles) Individually portioned Mayonnaise, Mustard, Black Pepper and Salt Packet

1.5 ounce Bag of Potato Chips

1.5 ounce Cookie or piece of fresh fruit (banana, orange, apple) 12 ounce Soft Drink (Can), Water or Fruit Juice

Contractor will provide alternate meals to meet the needs of soldiers who have special dietary needs in the kinds and quantities ordered by the Government.

4) MENU PLANNING and COORDINATION of SERVICES:

a. Coordination to include menu planning and selection, quantities ordered, time and place of delivery, shall be coordinated between the Contractor and the ordering unit POC, which may be the Contracting Officer’s Representative (COR), unit supply personnel, or other designated Government employee. Menu planning shall include meals for soldiers with special dietary needs, and it is the responsibility of the ordering unit to determine the nature of any special needs and order appropriate quantities of meals required to provide for these soldiers. The ordering POC may request from a Contractor specific information about the menu items offered as needed to make informed choices, including but not limited to use of ingredients related to common allergies or whether fruit, vegetables, or eggs supplies are fresh, frozen or canned. At no time shall the Contractor accept any changes that will exceed the authorized BPA price per meal or the terms and conditions in the BPA unless authorized by the Contracting Officer.

b. Quantities of meals ordered are generally based on preliminary estimates which are subject to change as the government’s requirement changes or becomes more certain. Projected dates of services to be performed are subject to change during the month. A Forty-Eight (48) hour notice is the default minimum time frame to place meal orders or changes to be submitted to a Contractor from ordering points of contact, to include cancellation, decreases and increases to meal quantities. The Contractor may propose a different notice requirement for ordering, changes or cancellation.

Minimum notice of catering event or meal order is _______ days/hours.

Minimum notice of to cancel a catering event or meal order is _______ days/hours.

Minimum required notice period for increases to numbers of meals is _______ days/hours.

Minimum required notice period for decreases to numbers of meals is _______ days/hours.

c. Service Locations: The Contractor must be able to service a minimum of one location. If the Contractor is able to service multiple locations and/or there are minimum/maximum order quantities for locations, please notate those below.

Yes/No Service Location Minimum Maximum

Ada

Altus

Ardmore Braggs (Camp Gruber)

Bartlesville

Broken Arrow Camp Chaffee, AR (Fort Smith)

Chandler

Claremore

Durant

Edmond

Frederick

Holdenville

Lawton

Lexington

McAlester

Midwest City

Muskogee

Mustang

Norman

Oklahoma City

Okmulgee

Ponca City

Poteau

Sand Springs

Shawnee

Stillwater

Tulsa

Vinita

Weatherford

5) DELIVERY and SERVING of MEALS:

a. All meals are to be prepared, delivered and served by the Contractor when catering services are requested at the full meal rate.

b. The Oklahoma Army National Guard does not have enough qualified / certified personnel to serve the prepared meals in all locations. Therefore, it will be the responsibility of the Contractor to set up and serve the prepared meal to the soldiers when using the full meal rate. All servers shall be licensed food handlers in accordance with the laws of the state of Oklahoma. All personnel shall wear appropriate attire for food service and preparation. Shorts and sandals are prohibited. Contractor shall provide all paper plates, cups, napkins, and utensils.

c. The Contractor may offer a reduced rate for meals when delivery and/or serving of meals is not required. When the Contractor’s reduced meal rate is requested, there are two options:

Government Pickup. Oklahoma National Guard will be responsible for picking up meals with its own transportation at the Contractor location and providing its own food servers and flatware (paper plates, cups, napkins, and utensils) at the dining location.

Government will be responsible for cleaning and returning any serving containers to the Contractor.

Contractor Delivery Only. Contractor will deliver meals to the dining location but will not provide servers or flatware. Government will be responsible for cleaning and returning any serving containers to the Contractor.

d. REDUCED MEAL RATES.

If the Contractor intends to offer reduced meal rates that differ from the rates offered in Section D.

PRICING OF BPA. They may list those rates here. These rates will not be evaluated as part of the proposal, but will be added to the BPA.

Meal Government Pickup Vendor Delivery Only

Breakfast $ $

Lunch $ $

Dinner $ $

Boxed Lunch $ $

d. Delivery Requirements: Contractor will be fully responsible for the travel and all expenses for their staff. Travel is only limited to all and any duty station within the state of Oklahoma. The contractor must understand that no personal and/or travel expenses will be reimbursed and will be the complete responsibility of the contractor.

e. Unscheduled gate closures by Security Forces may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation or non-moving violation may result in the termination of the contractor employee’s installation driving or access privileges.

f. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

6) CLEAN UP and COR RELEASE:

a. For onsite catering requirements, Contractor will be solely responsible for cleaning up all areas and government furnished equipment used for preparation, maintenance and serving of food, including but not limited to the kitchen and serving lines or tables. Contractor shall provide and clean all serving equipment. Facilities shall be subject to inspection for cleanliness prior to Contractor’s release.

Contractor shall not leave the job site without a verbal or written release from the Contracting Officer’s Representative (COR) (if a COR is designated or on site). The COR’s release shall constitute confirmation that all facilities and Government Furnished Equipment utilized by Contractor, if any, is in clean and satisfactory condition.

b. Contractor is not responsible for clean up at the dining location when using the reduced meal rate or using the boxed lunch option.

8) GOVERNMENT FURNISHED EQUIPMENT (GFE):

a. For onsite catering and serving of meals, it is the Government’s intent to make limited equipment available for Contractor’s use in order to increase the quality or efficiency of the products and services delivered. GFE includes kitchen appliances, cold and dry storage units, and any other facility or equipment used by the Contractor to store food goods or equipment used to prepare contracted meals.

Contractors may use Government equipment located on site for the purpose of assembling, heating and maintaining proper temperature of food served. GFE MAY NOT be used for cooking food absent specific written prior authorization of the Government’s Food Services personnel. Availability of equipment varies across locations, and equipment may or may not be available or in working order at any given time.

Contractors shall not be reliant on GFE, and the absence or technical failure of GFE shall not excuse performance or any obligation of the Contractor.

b. In the event that the Contractor is authorized in writing to use GFE, the following conditions apply:

The Oklahoma National Guard is relieved from all responsibility and liability for Government Furnished Equipment (GFE) while said equipment is being used by the Contractor.

Any and all costs for repairs or replacement of GFE damaged or lost; whether by negligence or accident, while in use by the Contractor will be the sole responsibility of the Contractor.

Inoperability of GFE will not be a valid reason for failing to meet the contractually required meal delivery requirements.

Prior to handing over facilities or GFE to the Contractor, the unit and Contractor will jointly conduct an inspection of all GFE and facilities to be used by the Contractor. Any already damaged or inoperable GFE will be documented and confirmed by both the unit and the Contractor. The Contractor will not be liable for any property that was damaged or inoperable prior to Contractor’s use.

c. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

9) DISPOSITION OF LEFTOVER FOOD:

a. Food prepared and delivered but not served (leftover food) is the property of the Government.

Leftovers shall be disposed of in whole or in part as directed by the COR in one or more of the following ways: (1) Food shall be left onsite for Government use. (2) Food shall be donated to a qualifying charity in the locality as directed by FAR Part 52.226-6. (3) Food which by its quantity or character cannot be donated shall be disposed of as waste.

10) AUTHORIZED CALLERS:

Changes to the BPA must be made through the Purchasing and Contracting Office. Contact Information for the Administrative Contract Specialist is: USPFO for Oklahoma, Attn: MAJ John Merlette, 3535 Military Circle, OKC, OK 73111. Phone 405-228-5573, Email:john.b.merlette.mil@mail.mil.

Authorized Callers:

MSG Dennis Canard, 3535 Military Circle, OKC, OK 73111. Phone 405-228-5508, Email:

dennis.l.canard.mil@mail.mil.

LTC Trey Marshall, 3535 Military Circle, OKC, OK 73111. Phone 405-228-5547, Email:

trey.a.marshall.mil@mail.mil.

MAJ John Merlette, 3535 Military Circle, OKC, OK 73111. Phone 405-228-5573, Email:

john.b.merlette.mil@mail.mil.

CW2 Rafe Cummings, 3535 Military Circle, OKC, OK 73111. Phone 405-228-5168, Email:

rafe.h.cummings.mil@mail.mil.

MSG JR Holdaway, 3535 Military Circle, OKC, OK 73111. Phone 405-228-5330, Email:

freddie.l.holdaway.mil@mail.mil.

Mr. Dan Tatro, 3535 Military Circle, OKC, OK 73111. Phone 405-228-5560, Email:

daniel.r.tatro.civ@mail.mil

SMSgt Amanda Lonsdale, 9100 E 46 St N, Tulsa, OK 74115, Phone 918-833-7286, Email:

amanda.lonsdale@ang.af.mil

MSgt Christine Walker, 5924 Mobility Drive, OKC, OK 73179, Phone 405-686-5348, Email:

christine.walker@ang.af.mil

Additional authorized callers may be appointed in writing by the Contracting Officer.

D. PRICING OF BPA.

The Contractor will price out the following base year and option years that may be exercised at the

Governments discretion. Rates may not exceed the current allowable rates for meals as follows:

Breakfast $6.50, Lunch/Box Lunch $8.00, and Dinner/Holiday $9.00 per meal. However, if an economic price adjustment is implemented by the State Food Management Board that adjusts the allowable rate higher during any option year, the Contractor may propose new rates that do not exceed the updated allowable rate which reflects the economic price adjustment. The Contractor may elect to price only certain meal offerings. Such as only the lunch and dinner options, if for instance the Contractor does not offer breakfast or boxed meals.

Base Period (1 Year)

Item 0001: Catered Breakfast Meal $_________(per meal)

Item 0002: Catered Lunch Meal $_________(per meal)

Item 0003: Catered Box Lunch Meal $_________(per meal)

Item 0004: Catered Dinner/Holiday Meal $_________(per meal)

Item 0005: Contractor Manpower Reporting Application

Option Period 1 (1 Year)

Item 0006: Catered Breakfast Meal $_________(per meal)

Item 0007: Catered Lunch Meal $_________(per meal)

Item 0008: Catered Box Lunch Meal $_________(per meal)

Item 0009: Catered Dinner/Holiday Meal $_________(per meal)

Item 0010: Contractor Manpower Reporting Application

Option Period 2 (1 Year)

Item 0011: Catered Breakfast Meal $_________(per meal)

Item 0012: Catered Lunch Meal $_________(per meal)

Item 0013: Catered Box Lunch Meal $_________(per meal)

Item 0014: Catered Dinner/Holiday Meal $_________(per meal)

Item 0015: Contractor Manpower Reporting Application

Option Period 3 (1 Year)

Item 0016: Catered Breakfast Meal $_________(per meal)

Item 0017: Catered Lunch Meal $_________(per meal)

Item 0018: Catered Box Lunch Meal $_________(per meal)

Item 0019: Catered Dinner/Holiday Meal $_________(per meal)

Item 0020: Contractor Manpower Reporting Application

Option Period 4 (1 Year)

Item 0021: Catered Breakfast Meal $_________(per meal)

Item 0022: Catered Lunch Meal $_________(per meal)

Item 0023: Catered Box Lunch Meal $_________(per meal)

Item 0024: Catered Dinner/Holiday Meal $_________(per meal)

Item 0025: Contractor Manpower Reporting Application

Options:

Thirty days prior to end of the current period of performance, the Purchasing and Contracting Office will send a letter to the Contractor giving notice of the Governments intent to exercise a contract option.

7.0 Submission of Proposals:

The Government anticipates making award without discussions. Therefore, Offeror should submit their best and final offer to include any alternate proposals. The Contractor must ensure that all components of their pricing and technical proposal are included in their submission. The Offeror should also include a cover letter with their offer. The Government reserves the right to make an award of BPA solely on initial proposals received. Offerors bear the burden of ensuring that proposals (and any authorized amendments and samples) reach the designated office on time and should allow a reasonable time for e-mail transmissions to be completed. All pages of the proposal must reach the office before the deadline specified in this solicitation. The Contractor bears the risk of non-receipt of mailed or electronically transmitted proposals and should confirm receipt. Late or incomplete proposals will not be considered.

8.0 Deadline for Submission of Proposals and Questions:

All questions must be addressed to the Contracting Officer in writing by email. All proposals are due NLT

October 26, 2016 at 3:00 p.m. CST by email, fax or posting on FEDBIZOPPS. Questions and proposals can be emailed to MAJ John B. Merlette at john.b.merlette.mil@mail.mil. E-mailed proposals must be in adobe acrobat (.pdf) format. Proposals can also be delivered as hard copy, via commercial carrier, postal service, or personal delivery to 3535 Military Circle OKC, OK 73111. Please direct all mailed proposal submissions to CPT John Merlette, Purchasing and Contracting. Please email any tracking numbers for mailed proposals. Business hours are Monday through Thursday 7:00 a.m. through 5:00 p.m.

The following Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation (DFAR) provisions and clauses are applicable to this solicitation:

52.203-3 – Gratuities.

As prescribed in 3.202, insert the following clause:

Gratuities (Apr 1984)

(a) The right of the Contractor to proceed may be terminated by written notice if, after notice and hearing, the agency head or a designee determines that the Contractor, its agent, or another representative --

(1) Offered or gave a gratuity (e.g., an entertainment or gift) to an officer, official, or employee of the Government; and

(2) Intended, by the gratuity, to obtain a contract or favorable treatment under a contract.

(b) The facts supporting this determination may be reviewed by any court having lawful jurisdiction.

(c) If this contract is terminated under paragraph (a) of this clause, the Government is entitled --

(1) To pursue the same remedies as in a breach of the contract; and

(2) In addition to any other damages provided by law, to exemplary damages of not less than 3 nor more than 10 times the cost incurred by the Contractor in giving gratuities to the person concerned, as determined by the agency head or a designee. (This subparagraph (c)(2) is applicable only if this contract uses money appropriated to the Department of Defense.)

(d) The rights and remedies of the Government provided in this clause shall not be exclusive and are in addition to any other rights and remedies provided by law or under this contract.

(End of Clause)

52.203-6 -- Restrictions on Subcontractor Sales to the Government.

As prescribed in 3.503-2, insert the following clause:

Restrictions on Subcontractor Sales to the Government (Sep 2006)

(a) Except as provided in (b) of this clause, the Contractor shall not enter into any agreement with an actual or prospective subcontractor, nor otherwise act in any manner, which has or may have the effect of restricting sales by such subcontractors directly to the Government of any item or process (including computer software) made or furnished by the subcontractor under this contract or under any follow-on production contract.

(b) The prohibition in (a) of this clause does not preclude the Contractor from asserting rights that are otherwise authorized by law or regulation.

(c) The Contractor agrees to incorporate the substance of this clause, including this paragraph (c), in all subcontracts under this contract which exceed the simplified acquisition threshold.

(End of Clause)

Alternate I (Oct 1995). As prescribed in 3.503-2, substitute the following paragraph in place of paragraph (b) of the basic clause:

(b) The prohibition in paragraph (a) of this clause does not preclude the Contractor from asserting rights that are otherwise authorized by law or regulation. For acquisitions of commercial items, the prohibition in paragraph (a) applies only to the extent that any agreement restricting sales by subcontractors results in the Federal Government being treated differently from any other prospective purchaser for the sale of the commercial item(s).

52.204-4 -- Printed or Copied Double-Sided on Postconsumer Fiber Content Paper.

As prescribed in 4.303, insert the following clause:

Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (May 2011)

(a) Definitions. As used in this clause—

Postconsumer fiber means—

(1) Paper, paperboard, and fibrous materials from retail stores, office buildings, homes, and so forth, after they have passed through their end-usage as a consumer item, including: used corrugated boxes; old newspapers; old magazines; mixed waste paper;

tabulating cards; and used cordage; or

(2) All paper, paperboard, and fibrous materials that enter and are collected from municipal solid waste; but not

(3) Fiber derived from printers’ over-runs, converters’ scrap, and over-issue publications.

(b) The Contractor is required to submit paper documents, such as offers, letters, or reports that are printed or copied double-sided on paper containing at least 30 percent postconsumer fiber, whenever practicable, when not using electronic commerce methods to submit information or data to the Government.

(End of Clause)

52.204-9 -- Personal Identity Verification of Contractor Personnel.

As prescribed in 4.1303, insert the following clause:

Personal Identity Verification of Contractor Personnel (Jan 2011)

(a) The Contractor shall comply with agency personal identity verification procedures identified in the contract that implement Homeland Security Presidential Directive-12 (HSPD-12), Office of Management and Budget (OMB) guidance M-05-24, and Federal Information Processing Standards Publication (FIPS PUB) Number 201.

(b) The Contractor shall account for all forms of Government-provided identification issued to the Contractor employees in connection with performance under this contract. The Contractor shall return such identification to the issuing agency at the earliest of any of the following, unless otherwise determined by the Government;

(1) When no longer needed for contract performance.

(2) Upon completion of the Contractor employee’s employment.

(3) Upon contract completion or termination.

(c) The Contracting Officer may delay final payment under a contract if the Contractor fails to comply with these requirements.

(d) The Contractor shall insert the substance of clause, including this paragraph (d), in all subcontracts when the subcontractor’s employees are required to have routine physical access to a Federally-controlled facility and/or routine access to a Federally-controlled information system. It shall be the responsibility of the prime Contractor to return such identification to the issuing agency in accordance with the terms set forth in paragraph (b) of this section, unless otherwise approved in writing by the Contracting Officer.

52.204-16 --Commercial and Government Entity Code Reporting.

As prescribed in 4.1804(a), use the following provision:

Commercial and Government Entity Code Reporting (Jul 2016)

(a) Definition. As used in this provision—

“Commercial and Government Entity (CAGE) code means--

(1) An identifier assigned to entities located in the United States or its outlying areas by the Defense Logistics Agency (DLA) Commercial and Government Entity (CAGE) Branch to identify a commercial or government entity; or

(2) An identifier assigned by a member of the North Atlantic Treaty Organization (NATO) or by the NATO Support and Procurement Agency (NSPA) to entities located outside the United States and its outlying areas that the DLA Commercial and Government Entity (CAGE) Branch records and maintains in the CAGE master file. This type of code is known as a NATO CAGE (NCAGE) code.

(b) The Offeror shall enter its CAGE code in its offer with its name and address or otherwise include it prominently in its proposal. The CAGE code entered must be for that name and address. Enter “CAGE” before the number. The CAGE code is required prior to award.

(c) CAGE codes may be obtained via –

(1) Registration in the system for Award management (SAM) at www.sam.gov. If the Offeror is located in the United States or its outlying areas and does not already have a CAGE code assigned, the DLA Commercial and Government Entity (CAGE) Branch will assign a CAGE code as a part of the SAM registration process. SAM registrants located outside the United States and its outlying areas shall obtain a NCAGE code prior to registration in SAM (see paragraph (c)(3) of this provision).

(2) The DLA Commercial and Government Entity (CAGE) Branch. If registration in SAM is not required for the subject procurement, and the offeror does not otherwise register in SAM, an offeror located in the United States or its outlying areas may request that a CAGE code be assigned by submitting a request at https://cage.dla.mil.

(3) The appropriate country codification bureau. Entities located outside the United States and its outlying areas may obtain an NCAGE code by contacting the Codification Bureau in the foreign entity’s country if that country is a member of NATO or a sponsored nation. NCAGE codes may be obtained from the NSPA at https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx if the foreign entity’s country is not a member of NATO or a sponsored nation. Points of contact for codification bureaus, as well as additional information on obtaining NCAGE codes, are available at http://www.nato.int/structur/AC/135/main/links/contacts.htm.

(d) Additional guidance for establishing and maintaining CAGE codes is available at https://www.cage.dla.mil.

(e) When a CAGE Code is required for the immediate owner and/or the highest-level owner by 52.204-17 or 52.212-3(p), the Offeror shall obtain the respective CAGE Code from that entity to supply the CAGE Code to the Government.

(f) Do not delay submission of the offer pending receipt of a CAGE code.

(End of Provision)

52.204-18 Commercial and Government Entity Code Maintenance.

As prescribed in 4.1804(c), use the following clause:

Commercial and Government Entity Code Maintenance (Jul 2016)

(a) Definition. As used in this clause—

“Commercial and government Entity (CAGE) code” means—

(1) An identifier assigned to entities located in the United States or its outlying areas by the Defense Logistics Agency (DLA) Commercial and Government Entity (CAGE) Branch to identify a commercial or Government entity, or

(2) An identifier assigned by a member of the North Atlantic Treaty Organization (NATO) or by the NATO Support and Procurement Agency (NSPA) to entities located outside the United States and its outlying areas that the DLA Commercial and Government Entity (CAGE) Branch records and maintains in the CAGE master file. This type of code is known as the NATO CAGE (NCAGE) code.

(b) Contractors shall ensure that the CAGE code is maintained throughout the life of the contract.

For contractors registered in the System for Award Management (SAM), the DLA Commercial and Government Entity (CAGE) Branch shall only modify data received from SAM in the CAGE master file if the contractor initiates those changes via update of its SAM registration.

Contractors undergoing a novation or change-of-name agreement shall notify the contracting officer in accordance with subpart 42.12. The contractor shall communicate any change to the CAGE code to the contracting officer within 30 days after the change, so that a modification can be issued to update the CAGE code on the contract.

(c) Contractors located in the United States or its outlying areas that are not registered in SAM shall submit written change requests to the DLA Commercial and Government Entity (CAGE) Branch. Requests for changes shall be provided at https://cage.dla.mil . Change requests to the CAGE master file are accepted from the entity identified by the code.

(d) Contractors located outside the United States and its outlying areas that are not registered in SAM shall contact the appropriate National Codification Bureau (points of contact available at http://www.nato.int/structur/AC/135/main/links/contacts.htm) or NSPA at https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx.

(e) Additional guidance for maintaining CAGE codes is available at https://cage.dla.mil.

52.212-1 -- Instructions to Offerors -- Commercial Items.

As prescribed in 12.301(b)(1), insert the following provision:

Instructions to Offerors -- Commercial Items (Oct 2015)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show --

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) “Remit to” address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation.

Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation.

Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)

(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and—

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office…