W912L525Q0001 RTI Meals COMBO October.pdf

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DEPARTMENT OF THE AIR FORCE

166th Mission Support Contracting

166th Airlift Wing Air Force Base

DELAWARE AIR NATIONAL GUARD

Combined Synopsis/Solicitation

Requirement Title:

Solicitation Number:

Solicitation Issue Date:

Regional Training Institute (RTI) Food Catering

W912L524Q0001

October 8th 2024

Response Deadline: Tuesday, 15 October 2024 no later than 11:00am EST

Point(s) of Contact: Nyron Cameron nyron.cameron@us.af.mil Contracting Officer Amy Kline amy.l.kline.civ@army.mil

General Information

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

2. This solicitation is being issued as a(n) Request for Quote (RFQ).

3. This solicitation document and incorporated provisions and clauses are those in effect through:

Federal Acquisition Circular FAC 2024-06 Effective 08/29/2024 Defense Federal Acquisition Regulation Public Notice DFARS 09/16/2024 Army Federal Acquisition Circular AFAC 07/12/2024

4. IAW FAR 19.501 a "set-aside for small business" is the limiting of an acquisition exclusively for participation by small business concerns. A small business set-aside may be open to any of the small business concerns identified at 19.000(a)(3).

The type of set-aside used (if applicable) is 100% Small Business.

The Federal Service Code / Product Supply Code is S203 The North American Industry Size Classification System (NAICS) code associated with this requirement is 722320 $47M

Requirement Information

Description:

The contractor shall provide meals for soldiers conducting training at Regional Training Institute (RTI), Services include Breakfast, Lunch, and Dinner. Service is required for October 21, 2024 through November 14, 2024. Service shall be performed at Bethany Beach Training Site (BBTS). Contractor shall provide personnel to prepare, transport, and serve meals In Accordance With (IAW) the Performance Work Statement (PWS) and all applicable, local, state, and federal regulations. Please see PWS for Menu Minimums and Requirements for all three types of meals (Breakfast, Lunch, and Dinner).

Place of Delivery/Performance/Acceptance/FOB Point:

BBTS 163 S Scannell Blvd, Bethany Beach, DE 19930

Line Item Description Quantity Unit Unit Price Extended Price 0001 SLC Class Oct/21-11/14/24 Breakfast for 25 days 32 0002 SLC Class Oct/21-11/14/24 Lunch for 25 days 32 0003 SLC Class Oct/21-11/14/24 Dinner for 25 days 32

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Instructions to Offerors

52.212-1, Instructions to offerors -Commercial Products and Commercial Services applies to this acquisition.

As prescribed in FAR 12.301(b)(1), FAR provisions 52.212 must be referenced along with the following instruction when preparing quotes for submission.

Simplified Acquisition Procedures will be used IAW FAR part 13 and FAR subpart 13.5 in awarding this contract. The Government intends to award a FFP contract to satisfy this requirement. This requirement is being solicited as an RFQ submission of a quote does not guarantee receipt of award.

Questions may be submitted to the points of contact above, no later than the specified date and time. Questions submitted after this date and time may not be answered.

Proposals must use Attachment 2- Request for Quote Sheet to submit their prices or individual proposal on company letterhead. The proposal must include pricing for each performance period. Company information must be included. Quotes in response to this solicitation must be submitted via email to the point of contacts above.

For a quote to be eligible for award, the contractor must have a current registration in the System for Award Management (SAM): https://www.sam.gov, prior to submitting a quote, IAW FAR 4.1102. SAM will be checked to verify the quoter's status before any evaluation is conducted. In accordance with FAR 9.1 prospective vendors must be determined responsible prior to award.

FAR provision 52.212-3, Offeror Representations and Certifications -- Commercial Items with alternate I applies to this acquisition. The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov.

Clause at 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services, applies to this acquisition. Clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Products and Commercial Services, applies to this acquisition. The additional FAR clauses cited in the clause are identified in Attachments 4 & 5 Provisions and Clauses as applicable to the acquisition.

Proposals are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, deliverables, PWS, etc. Failure to comply with the terms and conditions of the solicitation may result in the quote being ineligible for award. The contractor must clearly identify any exception to the solicitation terms and conditions and must provide complete supporting rationale. The Government reserves the right to determine any such exceptions unacceptable, and the quotes, therefore, ineligible for award.

SUBMISSION GUIDELINES:

Submitted quote must include the following: (1) the solicitation number; (2) the name, address and telephone number of the offeror; (3) the price and discount terms (quote FOB Destination); (4) Acknowledgment of any solicitation amendments; (5) vendors proposal should include details of services to be provided for each requirement identified with pricing. Proposal should be submitted under company letterhead, with SAM UEI number, Company Name, Address and POC included. Must provide a sample menu. The Contracting Officer will evaluate equal products on the basis of information furnished by the quote or identified in the quote and reasonably available to the Contracting Officer. Prior to award, the vendor must be currently registered in the System for Award Management (SAM) at https://www.sam.gov. The Government reserves the right to award on a multiple award or an all or none basis. If you need to obtain or renew a SAM UEI number or CAGE code, please visit https://www.sam.gov. Lack of current registration in the SAM database will make an offeror ineligible for award.

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- All questions are to be submitted in writing by October 1th 2024 10:00am EST

- Quotes are required to be valid until October 22nd 2024

Evaluation Criteria

FAR Provision 52.212-2, Evaluation - Commercial Products and Commercial Services, applies to this acquisition. As prescribed in FAR 12.301(c), the following addendum is provided for this solicitation and hereby amends any language therein:

The Government intends to award a Firm-Fixed Price contract resulting from this solicitation to the responsible contractor whose quote meets the requirement in the PWS to the solicit; is most advantageous to the Government, price and other factors considered; and provides the best value to the Government in accordance with FAR 13.106-1(a) (2) (ii) and FAR 2.101. There is no ranking or assigned importance to evaluation factor In Accordance With (IAW) FAR 13.106-1(a)(2)(iii). The use of FAR 15.3 and Department of Defense (DOD) Source Selection Procedures are not applicable to this solicitation, or any award resulting from this solicitation.

The following factors shall be used to evaluate quotes: Quality (technical capability) and/or Price. The government will evaluate the lowest three priced quotes for technical, and past performance acceptability. If the three lowest quotes offerors are deemed technically capable and past performance is acceptable, they will be found as responsible. The government may award without discussion; however, will have discussion should it be advantageous to the government.

Factor 1: QUALITY TECHNICAL CAPABILITY- The quote will be considered technically acceptable if it meets the requirement IAW Attachment 1- Performance Work Statement (PWS). Quotes that do not meet the requirements will be considered unacceptable and therefore will not be considered for award. The government will use the following rating terms (Technical Capability):

Acceptable: Quote meets the requirements of the solicitation

Unacceptable: Quote does not meet the requirements of the solicitation

Factor 2: PRICE

Price will be evaluated on the following criteria:

Completeness:

Upon receipt of quotes the contracting officer (KO) will review quotes to ensure they are complete, and all the required information to include pricing are present. This will be done as soon as the RFQ is close to ensure the process moves expeditiously in the interest of time. Contractor MUST complete Request for Quote sheet Attachment 2 .

Price Fair & Reasonable:

Quotes will be evaluated for fair and reasonable price which is most favored customer price in the marketplace.

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Historically fair and reasonable price is based on competitive proposals IAW FAR 13.106-3(a) (1) in addition to FAR 13.106-3 through price analysis techniques indicated in the previous FAR reference.

FACTOR 3: Past Performance

Past Performance:

The contracting officer shall seek relevant performance information on all offerors based on the references provided by the contractor and information independently obtain from other government and private sector.

Relevant performance includes current / past performance involving services that are the same and or similar.

It is in the best interest of the contractor to provide relevant sources which is services performed within the last three years.

Total Evaluated Price:

Only total evaluated price (TEP) submitted in the quote will be evaluated; this includes total CLIN for contract listed in Attachment 2- Request for Quote Sheet. TEP will only be used for evaluation purposes. The government may determine that a quote is unacceptable due to prices that are deemed drastically unbalanced.

(End of provision)

Clauses and Provisions

FAR provision 52.212-3, Offeror Representations and Certifications -- Commercial Items with alternate I applies to this acquisition;

the offeror verifies by submission of their offer that the representation and certifications posted at FAR 52.212-3 have been entered or updated electronically via the System for Award Management (SAM) Web site located at http://www.sam.gov/portal in the last 12 months, and are current, accurate, complete, and applicable to this solicitation. Alternatively, if the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision and include a completed copy with its offer.

FAR clause 52.212-4, Contract Terms and Conditions -- Commercial Items applies to this acquisition.

FAR clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders -- Commercial Items applies to this acquisition; the following checked clauses are hereby included by reference:

52.203-6, Restrictions on Subcontractor Sales to the Government with Alternate I 52.203-13, Contractor Code of Business Ethics and Conduct 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters 52.222-17, Nondisplacement of Qualified Workers 52.222-19, Child Labor--Cooperation with Authorities and Remedies 52.222-21, Prohibition of Segregated Facilities ✖

52.222-26, Equal Opportunity ✖

52.222-35, Equal Opportunity for Veterans 52.222-36, Equal Opportunity for Workers with Disabilities ✖

52.222-37, Employment Reports on Veterans 52.222-50, Combating Trafficking Persons✖

52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving ✖

52.225-13, Restrictions on Certain Foreign Purchases✖ 52.232-36, Payment by Third Party

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The provisions and clauses listed below have been determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices. The following provisions and clauses are hereby included by reference:

The following provisions and clauses are hereby included by full text:

Please see Attachment 5 Clause for above full text.

Attachments

Attachments

1. Performance Work Statement (PWS)

2. Request For Quote (RFQ) Sheet

3. Wage Determination 2015-4215-RV26 Effective 07/22/2024

4. Past Performance Questionnaire (PPQ)

5. Provisions

6. Clauses