CLIN_Requirements.docx

SCOPE OF WORK

We require 37 rooms (Traditional Double Double) to be available for our 69 members with check in on August 1, 2019 and check out the morning of August 4, 2019. The members will be divided between two hotels, one in the vicinity of Georgetown, DE to accommodate 28 members, and one in the vicinity of Newport, DE to accommodate 41 members. We require buffet dinner for Thursday August 1, 2019. Buffet style breakfast and dinner Friday and Saturday August 2-3 and Breakfast Sunday August 4, 2019. We would need to accommodate parking for 28 vehicles at the Georgetown hotel and 41 vehicles at the Newport hotel. We require double occupancy rooms.

LOCATION

Fourteen (14) rooms in the vicinity of Georgetown, DE Twenty-three (23) rooms in the vicinity of Newport, DE

CLIN0001: Lodging and Meals

GENERAL AREA. General area that will be used for welcoming and registration of guests. Can be near entrance doors, in a hall-way, lobby area, foyer.

Approximately 37 rooms for between 01 and 04 August 2019. 37 rooms will be on contract. Final numbers and rooming list will be provided NLT 5 days prior to event.

Thursday- Saturday Dinner schedule: Georgetown location: 01-03 August 2019 from 1800 to 1900, for 28 people.

Dinner: Georgetown 1800 to 1900 for 28 people. Dinner Menu Garden or Caesar Salad & Fresh Rolls with Butter Chef's Choice Chicken (Chicken Would Change Daily) Chef's Choice Pasta (Pasta Would Change Daily) Chef's Choice Vegetable (Vegetable Would Change Daily) Chef's Choice Dessert (Dessert Would Change Daily) Coffee & Ice Tea

Thursday-Saturday Dinner schedule: Newport location: 01-03 August 2019 from 1800 to 1900, for 41 people.

Dinner: Newport 1800 to 1900 for 28 people. Dinner Menu Garden or Caesar Salad & Fresh Rolls with Butter Chef's Choice Chicken (Chicken Would Change Daily) Chef's Choice Pasta (Pasta Would Change Daily) Chef's Choice Vegetable (Vegetable Would Change Daily) Chef's Choice Dessert (Dessert Would Change Daily) Coffee & Ice Tea

Friday-Sunday Breakfast schedule: Georgetown location: 2-4 August 2019, for 28 people Breakfast (0600 to 0700): Breakfast Sandwiches To Include: Bacon, Egg, Cheese, Or Sausage, Egg, Cheese, or Ham, Egg, Cheese. Provide Just Egg & Cheese For Vegetarians and Vegans Upon Request. Sliced Fresh Fruit. Coffee & Fruit Juices Beverage availability during event hours: coffee, tea, water, soda.

Friday-Sunday Breakfast schedule: Newport location: 2-4 August 2019, for 41 people Breakfast (0600 to 0700): Breakfast Sandwiches To Include: Bacon, Egg, Cheese, Or Sausage, Egg, Cheese, or Ham, Egg, Cheese. Provide Just Egg & Cheese For Vegetarians and Vegans Upon Request. Sliced Fresh Fruit. Coffee & Fruit Juices Beverage availability during event hours: coffee, tea, water, soda.

We would need to accommodate parking for 28 vehicles at the Georgetown hotel and 41 vehicles at the Newport hotel.