2018_SLC_Statement_of_Work1.pdf

Delaware National Guard Senior Leader Conference

STATEMENT OF WORK

SW-1: SCOPE OF WORK

The Senior Leader Conference is a one-day event for the members of the Delaware National Guard in the rank of E-8 and above. Senior Leaders of the Delaware National Guard will receive professional development training on various issues facing the Army and Air National Guard at National and State levels. In addition, this conference provides a forum for senior leaders to discuss military branch related issues with the Delaware Army and Air National Guard Commanders, respectively.

Attendees will receive educational presentations from presenters with a variety of backgrounds and who have knowledge and insight impacting on National Guard Joint Domestic Operations capability providing sufficient information, regarding national, state and local response. The Delaware National Guard is planning an event in Dover, Delaware, which is centrally located and is conducive to Senior Leaders traveling to the venue from areas across the state of Delaware. The venue will provide services listed below.

SW-2: LOCATION

TBD

SW-3: DATE

6 January 2018

SW-4: WORK TO BE ACCOMPLISHED

Plan, support, training briefings, and activities that support Air and Army Senior Leaders Joint Domestic Operations professional development.

SW-5: VENUE REQUIREMENTS:

5.1 Main Conference Room must be able to seat 475+ personnel to include round tables that seat 8-10 personnel per table.

5.2 Main Conference Room seating must provide viewing of event so all participants are not obstructed from the main stage where speakers are presenting. If possible, tables positioned to the side of the main stage must not be at an acute angle to hinder viewing of either speaker or projection screens.

5.3 Breakout Rooms- 4 Smaller Break Out Rooms that will accommodate from 50 -100 personnel

5.4 Must have full service capabilities, to include dining and catering capabilities.

5.5 Twenty-six Tables outside main Conference room (Eight-Sign in/Eighteen-vendor)

5.6 Access to venue staff throughout the event.

5.7 All tables i.e. registration and display tables shall be inclusive.

5.8 Internet access availability (wired or wireless).

5.9 Secure parking for attendee vehicles.

5.10 Suitable venue security with Security POC of venue assigned as liaison to DNG Staff.

5.11 Venue space pre-function set up 24 hrs prior to event for set up and Senior Leaders walk through (review) with venue staff – allows for changes if necessary.

5.12 Venue will not be undergoing renovations during conference dates.

5.13 Prior to issuing of a Contract for services, the government will require a public health and safety inspection to be completed before date of event.

SW-6 MEAL AND BREAK REQUIREMENTS

6.1 Sufficient food and drinks to attend needs of personnel quantity identified in CLIN.

6.2 Continental breakfast (6:45am); Cut Fresh Fruit, Danish, donuts and bagels with condiments. Juices, coffee, hot water with teas

6.3 Mid-morning break (9:00am): Cut Fresh Fruit, Danish, donuts and bagels with condiments. Juices, coffee, hot water with teas

6.4 Lunch (11:00am- 12:00pm): not less than four (4) Create your own deli sandwich to include roast beef, honey ham, turkey breast, corned beef, tuna and chicken salad, sliced cheeses, pickles, lettuce, tomato, mayonnaise, mustard, horseradish. Four potato salad, coleslaw, and garden salad with assorted chips, deserts of brownies. Soda, ice tea and water. All items will be making your own/self-serve.

6.5 Mid- afternoon break (2:00pm): ice tea, water and cookies.

SW-7 CONFERENCE ROOM AND BREAKOUT ROOMS AND AUDIO VISUAL

7.1 Audio/Visual Support Package (to show power point slides/video) in

Main Conference Room

7.2 A/V system in main conference room to source capable of both computer and

DVD player. A minimum number of projection screens to ensure viewing from all locations in conference room.

7.3 Venue to provide Audio/Visual liaison assigned to support DNG Staff

7.4 Podium/Lectern, microphone and stage for main conference room plus the ability to use wireless/wired microphones for question and answer session from the audience

7.5 DNG authorized to bring in additional audio/visual equipment if needed

7.6 Main conference room will have screens to view power point and videos

7.7 Breakout rooms will have audio/visual capabilities for use in breakout sessions.

SW-8 Contract Administration

8.1 Must be registered in System for Award Management (www.sam.gov), Online Representations and Certifications Applications (https://orca.bpn.gov/), and Wide Area Workflow (https://wawf.eb.mil/) for invoicing.

8.2 Government Purchase Order payment via direct deposit.

SW-9 Tour of Venue

9.1 A site visit will be conducted on 4 January 2018. Further information may be obtained from COL Angela Showell at 302.326.7075.

SW-10 Contract Manpower Reporting Application CMRA

10.1 The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address:

https://cmra.army.mil. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative; (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data; (5) Estimated direct labor hours (including subcontractors); (6) Estimated direct labor dollars paid this reporting period (including subcontractors); (7) Total payments (including subcontractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each subcontractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information; (11) Locations where contractor and subcontractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of contractor and subcontractor employees deployed in theater this reporting period (by country). As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor’s systems to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

SW-11 AT Level I Training.

11.1 Contractor employees with an area of performance within an Army/Air National Guard controlled installation, facility or area. All contractor employees, to include subcontractor employees, requiring access to Army/Air National Guard installations, facilities and controlled access shall complete AT Level I awareness training. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the Contracting Officer’s Representative (COR). AT Level 1 awareness training is available at the following website: https://atlevel1.dtic.mil/at