STATEMENT_OF_WORK.pdf

Yellow Ribbon Event Delaware Army National Guard

Pre-Deployment August 7th, 2017

DELAWARE ARMY NATIONAL GUARD

126th MEDEVAC – Yellow Ribbon Reintegration Program New Castle, DE 19720

STATEMENT OF WORK

FOR:

ISSUED BY:

PURCHASING & CONTRACTING

Delaware Air National Guard

Building 2600 New Castle, Delaware 19720-1615

STATEMENT OF WORK

SCOPE OF WORK

We require a large area to host approximately 30 vendor tables. We require 1 general session area, or ball room, to hold approximately 134 individuals for breakfast/lunch, as well as being a general session. We require 2 additional break-out session rooms to host 36 individuals in one room, and 50-60 individuals in the other room, simultaneously. Will also need a room to host child-care services for approximately 27 children. Will require a business meeting-style room for Yellow Ribbon staff. We require a buffet lunch;

and drinks throughout the day; AV support for two breakout rooms and ballroom (screens, projectors, cabling, and microphones); and parking.

LOCATION

Northern Delaware

CLIN0001: Meeting Space/Breakout Room -

ROOM 1. General session from 0800 to 1700. Room for approximately 134 attendees. Room set up with round tables for 8 to 10 people each.

LCD Projector, Screen and Support Package:

Audio Visual service contact during event Complete ability to show PowerPoint slides/video Includes LCD projector, display screen, extension cable, cord, power strip Mixer to produce sound and volume for video presentations Microphone – wireless preferred

*ROOM 2. Breakout room from 0800 to 1700. Room set up in theater style for approximately 50-60 people. Continuous self-service ice water in room.

LCD Projector, Screen and Support Package:

Ability to seat 50 to 60– conference or theater style Ability to show PowerPoint slides – screens, projectors

*ROOM 3. Breakout room from 0700 to 1700. Room set up in theater style for approximately 36 people.

Continuous self-service ice water in room.

LCD Projector, Screen and Support Package:

Ability to seat 20– conference or theater style Ability to show PowerPoint slides – screens, projectors

ROOM 4. Child care room for ages 1 to 14 from 0700 to 1800. Room for approximately 27 children and 4 child-caretakers with roundtables for 5 to 8 people. All-day self-serve juice, milk, 27 children located in or near childcare-room will be needed. Room must be in close proximity to restrooms.

Minimum 6 round tables (seating at 3, 3 open for activities) Open floor space TV and DVD Player Old tablecloths if available for crafts

ROOM 5. Counseling/Staff room from 0700 to 1800 to conduct Yellow Ribbon staff operations.

***Room 2 & 3: If possible, would prefer for 1 room rather than 2 rooms, under following conditions:

Room must be able to hold approximately 90 people in theatre-style setup, but said room can be divided into 2 separate rooms by adjustable wall divider.

Vendor area. Space must be available to accommodate 20-30 vendor tables. Tables must be 6 to 8 feet, draped, with two chairs each. There must be enough space for the vendors to sit behind the table or to sit to the side of the table for foot traffic through the hallway not to be impeded.

4 Support Tables: Tables to be 6 to 8 feet in length and skirted with two chairs each. Three tables to be next to the venue’s main entrance for Event registration. The childcare registration table will be outside the child care room.

CLIN0002: Lodging:

Lodging not required

CLIN0003: Meals

All meals will not exceed the Government Per Diem rate.

Venue should provide sample of proposed menu with estimated cost that takes into consideration the following factors; cost, nutrition, suitability for mixed population of adults, teenagers and children, and ability to respond to special dietary requirements.

Thursday: 07 August 2017, for approximately 114 people total

(1) Breakfast (0730 to 0830): A buffet-style meal-selection for approximately 87 adults with breads, rolls etc., cereals, oatmeal, and desert(s). Also a buffet-style meal-selection for approximately 27 children

(2) Beverage availability during event hours: coffee, tea, water, soda, juice, milk

(1) Lunch (1200 to 1300): A buffet-style meal-selection for approximately 87 adults with breads, rolls etc., salad, and desert(s). Also a buffet-style meal-selection for approximately 27 children

(2) Beverage availability during event hours: coffee, tea, soda, juice, milk

Minimum of two buffet lines- double sided

All-day self-serve coffee, tea, soda station for approximately 87 adults located near break-out rooms will be needed. All-day self-serve juice, milk, for approximately 27 children located in or near childcare-room will be needed.

Total: 87 Adult Breakfast Meals, 07August2017 27 Children Breakfast Meals, 07August2017 87 Adult Lunch Meals, 07August2017 27 Children Lunch Meals, 07August2017 114 All-Day Beverage, 07August2017

CLIN0004: Parking

Parking passes for 100 cars and 20-30 passes for vendors, if applicable.

Contract Manpower Reporting Application (CMRA): The Office of the Assistant Secretary of the

Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address: https://cmra.army.mil. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative; (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data; (5) Estimated direct labor hours (including subcontractors); (6) Estimated direct labor dollars paid this reporting period (including subcontractors); (7) Total payments (including subcontractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each subcontractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information; (11) Locations where contractor and subcontractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website);

(12) Presence of deployment or contingency contract language; and (13) Number of contractor and subcontractor employees deployed in theater this reporting period (by country). As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor’s systems to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

AT Level I Training. Contractor employees with an area of performance within an Army/Air National

Guard controlled installation, facility or area. All contractor employees, to include subcontractor employees, requiring access to Army/Air National Guard installations, facilities and controlled access shall complete AT Level I awareness training. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the Contracting Officer’s Representative (COR). AT Level 1 awareness training is available at the following website: https://atlevel1.dtic.mil/at

SW-4: TOUR OF JOB SITE

4.1: A site visit will be conducted at a date to be determined. Further information may be obtained from CW2 Daniel Kaup at 302-326-7787.