B.06 RFIs Answered (26-Q-4001).pdf

Project Title Technician Surveillance Exams RFI Due By 12 May 2026 @ 10:00 MST

Solicittion No. W912L3-26-Q-4001 Quotes Due By 19 May 2026 @ 10:00 MST

Location Cheyenne, WY

Subject Govt response to submitted request for infomration (RFI).

CONTRACTING OFFICER (KO)CONTRACTING OFFICER REP (COR)

DATE: 13 May 2026 DATE:

No. Type Reference

Document Question Govt Response

1 Technical PWS

The solicitation references Government Furnished Property / Materials /

Equipment in Paragraph 3.0; however, Paragraph 3.0 does not appear to be included in the solicitation package. Will the Government provide workspace, examination rooms, tables/chairs, electricity, or any other

Government Furnished Property / Equipment / Services necessary for contract performance?

The government will provide workspace, rooms for examinations, tables/chairs, electricity.

2 Schedule PWS

Section 1.4.4 identifies contractor performance hours as 0800–1630;

however, Technical Exhibit 1 references a required 0700 MST start time.

Please clarify the required daily operating hours and expected provider / reporting times.

Hours are 0700 to 1630

3 Technical PWS

Please clarify the estimated quantities for each required exam and laboratory component. Specifically:

a) Are heavy metal panels (Lead, ZPP, Cadmium, Chromium) required for all 70 employees or only selected personnel?

b) Is “1” listed under Heavy Metals intended to indicate one panel per employee or one total occurrence?

a) Only selected personel

b) the 1 indicates 1 employee.

4 Schedule PWS

Please clarify whether the Government anticipates all required examinations being completed during a single mobilization period in

“April/May 2026” or performed incrementally over multiple examination dates/sessions throughout the period of performance.

All exams completed in one visit by the contractor. This year will be August then follow on years will be April/May.

5 Schedule PWS

Please clarify whether the Government will provide employee scheduling support and appointment coordination or whether the contractor is expected to independently coordinate scheduling.

Gov coordinates/schedules all employees.

6 Technical PWS

The PWS references vision screening requirements in accordance with

DA PAM 40-506 utilizing multiphasic vision screening equipment. Will the

Government accept commercially available occupational vision screening systems that evaluate equivalent visual functions (visual acuity, color vision, depth perception, peripheral vision, etc.)?

Needs to follow the regulation.

7 Technical PWS

Please clarify whether quantitative respirator fit testing, qualitative respirator fit testing, or both are required for each employee requiring respirator clearance. Additionally, please identify the make / model / type of respirators currently in use by employees to determine the appropriate fit testing adapters.

Quantitative.

8 Technical PWS Please clarify whether fasting laboratory requirements will be coordinated by the Government prior to scheduled appointments Yes by the government.

9 Technical PWS

Please clarify whether the contractor is expected to maintain long-term employee medical records or whether all records are to be transferred to the Government upon completion of services.

All transferred to the Gov.

10 Clarification PWS

Section 1.4.2 states “NO QASP needed,” however the same section references Government evaluation in accordance with a QASP. Please clarify whether a Quality Assurance Surveillance Plan will be utilized for this effort.

All records are sent to the government per the contract

11 Clarification PWS

Please confirm the exact performance location(s) for all required services, including whether services will be conducted:

a) On F.E. Warren Air Force Base,

b) At the Army Aviation Support Facility (AASF),

c) At a Wyoming Army National Guard facility outside the installation gate, or

d) At multiple locations.

Only location At the Army Aviation Support Facility (AASF) which is located on FE Warren Air Force Base

12 Technical PWS

Please provide a general description of the workspace that will be available for contractor operations, including availability of:

a) Waiting/check-in area,

b) Dedicated respirator fit testing area,

c) Private examination room(s),

d) Examination tables,

e) Administrative workspace,

f) Secure records storage areas,

g) Electrical/internet access.

a. yes.

b. yes

c. rooms to provide examinations

d. your provide

e. yes

f. yes

g. yes

13 Technical PWS

Please provide the applicable technician job categories and/or position descriptions associated with the required medical surveillance examinations.

We would send a list with the names and what testing etc they are recieving

14 Technical PWS

Please provide the applicable occupational exposure categories, hazard assessments, Similar Exposure Groups (SEGs), and surveillance enrollment criteria associated with the employee populations covered under this requirement.

We would send a list with the names and what testing etc they are recieving

15 Technical PWS

Please clarify which specific OSHA standards, DoD Instructions, and/or medical surveillance protocols apply to each applicable employee category under this requirement.

We would send a list with the names and what testing etc they are receiving

16 Clarification PWS

Please clarify whether employees included under this requirement are enrolled in:

a) Baseline/initial surveillance examinations,

b) Annual surveillance examinations,

c) Periodic surveillance at intervals other than annually,

d) Exposure-triggered surveillance.

b) annual surveillance examinations

17 Technical PWS

Please clarify whether employees covered under this requirement may have occupational exposures including, but not limited to:

a) Noise,

b) Lead,

c) Chromium,

d) Respiratory hazards,

e) Ionizing radiation,

f) Electromagnetic radiation,

g) Laser exposure,

h) Pesticides or other hazardous chemicals

Possible . We would send a list with the names and what testing etc they are recieving

18 Clarification PWS

Please clarify whether any employees under this requirement also require concurrent Department of Transportation (DOT), Federal Aviation

Administration (FAA), or other regulatory examinations

N/A

19 Technical PWS

Please clarify whether ancillary testing (laboratory testing, vision testing, pulmonary function testing, respirator fit testing, etc.) is expected to be completed prior to provider evaluation or may occur concurrently during the same appointment encounter.

Same time

20 Clarification PWS

Please clarify whether the contractor will be granted access to historical occupational medical records or prior surveillance examination results necessary for medical evaluation and trend review.

The contractor will not be granted access to historical occupational medical records.

21 Technical PWS

Please clarify the required process for employee notification of examination findings, laboratory results, work restrictions, and respirator clearance determinations

We take care of that unless something significat shows up the day of.

22 Technical PWS

Please clarify whether paper copies, electronic copies, or both are required for submission of medical documentation to the Government and employees.

Paper by Mail.

23 Clarification PWS

Please clarify whether the Government will provide a finalized employee roster and required surveillance components for each employee prior to scheduling examinations

The government will provide a finalized employee roster.

24 Technical PWS

Please clarify whether the contractor may rely upon Government-provided hazard assessments and exposure determinations for surveillance recommendations.

We would send a list with the names and what testing etc they are recieving

25 Technical PWS

Please clarify whether the Government anticipates any requirement for medical record digitization, scanning, upload, or integration into

Government medical record systems

No. Send paper records via mail.

26 Technical PWS

Please clarify whether the Government anticipates the contractor providing mobile medical capabilities or whether all required services may be performed utilizing Government-provided facilities.

Can be provided in the AASF facility ie. There is space to set-up and conduct examinations, etc.

27 Clarification N/A

Is there any incumbent/recompete or this is a brand-new project? If yes, could you please provide us with their award number or even if the customer bought similar services in the past.

W912L3-21-P-0005 is the previous contract number for this requirement. Information on contract is available on SAM.gov