24R1004 RFIs Answered.xlsx
XLSX spreadsheet 14 KB Posted
- Attached to
- Camp Guernsey Dining Facility IDIQ
- Solicitation number
- W912L324R1004
About this file
This document appears to be a compilation of questions and answers related to a federal contract opportunity for a Dining Facility Indefinite Delivery/Indefinite Quantity (IDIQ) contract at Camp Guernsey, Wyoming.
The key details are as follows: The contract is a small business set-aside for providing food service operations at the Camp Guernsey dining facility. The current contract expires on September 27, 2024, with a total value of $1,141,000 over a two-year base period and one option year. The government will not conduct a site visit but has provided site plans. Billing will be monthly, not bi-weekly, and the government will provide meal request headcounts two weeks in advance. The contractor will be responsible for cleaning the kitchen hood, while the government will handle other facility maintenance. Detailed monthly meal count data is provided from October 2022 through June 2024 for Wyoming Army National Guard units. There are no scheduled facility shutdowns. The government will provide all service ware and major equipment.
View the file
Other files
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Sheet2
| Question | Question Type | Answer | |
| 1 | Will you be conducting a site visit in the near future? | Contracting | There will be no site visit for this solicitation however site plans have been attached to this solicititation. |
| 2 | Can we bill for meals on a bi-weekly basis instead of net 30 day(monthly) basis? | Contracting | Billing bi weekly will not be authorized for this IDIQ. |
| 3 | Can we do a walk through of the facility? | Contracting | There will be no site visit for this solicitation however site plans have been attached to this solicititation. |
| 4 | If you do not do a walk through, can you please send pictures of the entire DFAC and all areas that the contractor is responsible for? | Contracting | There will be no site visit for this solicitation however site plans have been attached to this solicititation. |
| 5 | Did the last contract reach its full maturity date? | Contracting | The current contract expires on 27 September 2024 and is projected to be completed in full. |
| 6 | What is the price of meals offered now? Please list breakfast, lunch and dinner. | Contracting | Breakfast $ 8.75, Lunch $ 9.68, Dinner $ 10.84 |
| 7 | When will the government provide headcounts? | Contracting | Meal Requests Headcounts are required to be provided not later than 2 weeks prior to the beginning of the period of performance. |
| 8 | If the suspected headcounts do not show up to the DFAC, will the government honor a 90% minimum rule to allow the contractor to bill for 90% of the expected headcount? | Contracting | If meals are not canceled 48 hours in advance the meals can be billed in full. |
| 9 | Can you list the incumbent contractor and the contract value? How long has the current contract been inplace? Any information on how long the current contract is and the dollar value will be helpful. | Contracting | Incumbent contractor was MedCorp Distributing Inc. and total value of the IDIQ is $1,141,000.00 for a two year period of performance 28 Sep 2022 - 27 SEP 2024 (Base plus one option year that WAS exercised) |
| 10 | SF1449, Block 10, Set Aside information reads as 100% set aside for a small businesses. Please confirm that based on your answers to questions already submitted, the government intends to change this solicitation to a set aside for Woman Owned Small Business (WOSB). Is this correct? | Contracting | This is a Small Business set aside. This is not a Woman Owned Small Business Set aside |
| 11 | Please provide contract payments made between 1 October 2022 thru 30th September 2023 | Contracting | Average Delivery Order totals by month from October 2022 through August 2024 is approximately $30,000 keeping in mind that the summer meal orders are the largest requirement. |
| 12 | Confirming that this Solicitation is a Set aside for Small Business | Contracting | Yes this is a Small Business Set Aside |
| 13 | The PWS mentions a 48 hour cancellation policy of headcount/meals. Since we will be scheduling our employees two weeks in advance, can the government give us more notice so that we do not have to remove our workers and reduce their hours at the last minute? | Technical | A 48 hour cancellation policy will remain in place however the government will do it's best to work with the contractor and give as much advanced notice as possible. |
| 14 | Referring to 5.5.2.5. What is an "in processing checklist?" Is this a headcount estimate? | Technical | In processing checklist is something the COR will provide the contractor upon award of the contract. It's a way for Camp Guernsey to ensure anyone operating on Camp Guernsey is aware of all policies in standard operating procedures for the Camp. |
| 15 | Would the contractor need to purchase ice melt, shovels and equipment to remove snow from outside the DFAC (i.e. entrance to DFAC, sidewalk)? | Technical | The government handles all external building matters such as snow removal |
| 16 | How many employees are currently employed at the DFAC for the incumbent? | Technical | I do not have an answer for this, am I allowed to ask Carly or Christina? |
| 17 | Please provide Meal counts by the month for October 2022 thru 1 June 2024 | Technical | Oct22-0, Nov22-119B/224L/70D, Dec22-68L, Jan23-256B/109L/245D, Feb23-174B/226L/73D, Mar23-131B/176L/105D, Apr23-554B/316L/524D, May23-1010B/683L/1028D, Jun23-3342B/224L/1804D, Jul23-746B/795L/785D, Aug23-619B/471L/472D, Sep23-166B/177L/159D, Oct23-3B/6L/3D, Nov23-330B/394L/258D, Dec23-434B/449L/380D, Jan24-114B/199L/58D, Feb24-1216B/577L/1163D, Mar24-511B/161L/552D, Apr24-5060B/255L/4490D, May24-1453B/796L/1300D, Jun24-557B/511L/462D; These are WY ARNG units only, it does not include out of state units or other military branches. |
| 18 | Is the Contractor responsible for the following ; Pest control, Grease trap cleaning, Hood Cleaning, Phone and Internet connections, preventative maintenance for government supplied equipment | Technical | Only the Hood Cleaning, all eqipment internal to the facility is the responsibility of the contractor to clean. For all other responsibilies in this question refer to 3.3 in the PWS: 3.3 Services: The government will provide local mail distribution; communications capability, cable and internet service, grease and refuse collection; grease interceptor cleaning; grease disposal; veterinary support, pest control services, police and fire protection. Major maintenance, repair, and replacement of GFP will remain the responsibility of the Government (all maintenance issues will be reported to the COR and the COR will submit a work order to the Camp Guernsey maintenance office). |
| 19 | Please provide the total number of operational service days in the fiscal year | Technical | It varies dependent uppon how many units request DFAC services each month. It can range from zero to 31 days of a month. This is just for WY ARNG units, I do not have information for out of state or other service branches. |
| 20 | Is the Facilities scheduled for any shut down Period | Technical | There are no scheduled shut down periods. |
| 21 | Confirming that all service ware and major equipment is provided by the government | Technical | Yes |
| 22 | Please provide Pictures of the DFAC , Kitchen , Prep areas and front of house , serving & dining area | Technical | There will be no site visit for this solicitation however site plans have been attached to this solicititation. |
File details come from the government source that posted it. Updated .