B.08. RFIs Answered (20-R-2005).pdf

No. Topic Reference Document Question Govt Response

1 1.8 Post Award Conference/Periodic Progress Meetings

Attachment 1 - Performance Work Statement Will the government allow participates to attend virtually or teleconference?

In reference to Section 1.8 Post Award Conference/Periodic Progress Meetings in the PWS, the Government will consider allowing participants to attend virtually or via telecom.

From RFP: "Site Supervisor and Case Managers assigned to this project has a minimum of three (3) years experience. 2.

Resumes should include (1) Name, (2) Title,

(3) Technical/Managerial Background, (4) Educational Background, (5) descriptions of positions held which are relevant to the position which will be held under this contract,

(6) monetary level of negotiating authority, (7) English language skills, and (8) professional licenses or certificates held. If the offeror is listing subcontractors in the key personnel, then they must submit projects for evaluation purposes for both Experience and Past Performance factors. The offeror must submit commitment letters from subcontractors."

Attachment 1 - Performance Work Statement

Since this is an SCA contract under 52.222-17 Nondisplacement of Qualified Workers MAY 2014 do we have to provide the resumes of Site Supervisor and Case Managers as the goal is to retain the current employees?

FAR 52.222-17(b) states that the, "Contractor and its subcontractors shall, except as otherwise provided herein, in good faith offer those service employees employed under the predecessor contract whose employment will be terminated as a result of award of this contract or the expiration of the contract under which the service employees were hired, a right of first refusal of employment under this contract in positions for which the service employees are qualified."

The Contractor must pay close attention to the exceptions listed in section (c)(1) of 52.222-17 and know that the "successor Contractor bears the responsibility of demonstrating the appropriateness of claiming any of these exceptions."

3 Performance Period Attachment 1 - Performance Work Statement

The Performance Work Statement titled “Non-Clinical Case Management Services” (PWS) Section 1.3 states a Period of Performance of one base of six months and one 12-month option year. However, the Solicitation Document (Standard Form (SF) 1449) Federal Acquisition Regulation 52.217-9(c) states the total duration of this contract, including exercising of any options shall not exceed 36 months. Therefore, can the government please clarify the performance period?

The PWS has been revised to read "two (2) 12-month option years."

4 SF1449 Attachment 2 - WD Under the Service Contract Act, what are the WDOL classifications for these positions?

The WDOL classifications for these positions, under WD No. 2015-5406, are: 24550 - Case Manager 18.55 and 01020 - Administrative Assistant 21.23.

5 5.1.1 Site Lead Case Manager Attachment 3 - Schedule B

Attachment 3 - Schedule B has a line item for Information Technology Support. Will the Government please explain specifically, what this line item is to be used for if it is not optional as there is no mention of Information Technology Support in other sections or attachments of the solicitation?

The line item, 6. Information Technology Support, found in Attachment 3 - Schedule B, is an optional line as there is no mention for this kind of support in other sections or attachments of the solicitation.

6 Current Contract Attachment 3 - Schedule B Will the government provide tenure information for incumbent staff so accurate cost calculations can be determined by offerors?

If asked, the Government will only disclose information about the incubment that is already made public in other systems (i.e. FBO, etc.) as, in doing so, will cause no breach of confidentiality.

Again, if asked, the only information that the Government will provide is the contract number, overall contract amount, the incumbent's name, and the incumbent's address (ref also FAR 3.104-4, FAR 15.506).

See question #33, #34, #35, #36, #37, #38 and #39.

7 N/A Attachment 3 - Schedule B Will the Government please allow offerors to modify Attachment 3 - Schedule B for the offerors cost structure?

The Government will allow offerors to modify Attachment 3 - Schedule B.

8 Section 2 Pricing Attachment 3 - Schedule B Attachment 3 Schedule B pricing sheet contains in Section 2 what appears for offeror to present a Project Manager name. Can the government clarify if the Project Manager is a billable line item to this contract?

The "Project Manager" label, or cell, found in Attachment 3 - Schedule B is NOT a billable line item.

9 PART I - PRICE PROPOSAL Attachment 4 – Proposal Preparation Instructions

Please provide information on what section within the proposal arrangement the pricing assumptions shall be included?

The section within the proposal that speaks on where pricing assumptions shall be included can be found in Attachment 4 - RFP Instructions, Section C1.

10 PART II – TECHNICAL PROPOSAL Attachment 4 – Proposal Preparation Instructions

Will the government allow a 1-page introduction in Part II - Technical Summary?

The Government will allow a 1 page introduction in the Technical Proposal, but it will count towards your allowed number of pages.

11 Part II – TECHNICAL PROPOSAL - 2.c.2 Attachment 4 – Proposal Preparation Instructions

"If the offeror is listing subcontractors in the key personnel, then they must submit projects for evaluation purposes for both Experience and Past Performance factors."

In which Part of the proposal arrangement should offerors submit projects for evaluation? Will this count toward the Max No. of Pages for this section?

The section within the proposal that speaks on where offerors shall be submit projects for evaluation can be found in Attachment 4 - RFP Instructions, Section C3.

It states that the offeror shall "provide a contract reference worksheet (see Attachment 6) of no more than two (2), of the most relevant contracts performed for Federal agencies and commercial customers within the last five (5) years."

12 Part II – TECHNICAL PROPOSAL - 2.c.2. Attachment 4 – Proposal Preparation Instructions

Will the government increase the Max No. of Pages for Subfactor -Key Personnel to allow for detailed resumes and letters of commitment if required from the Site Supervisor and the 4 Case Managers ?

The Government has increased the max number of pages for Subfactor - Key Personnel from 5 pages to 10 pages allowable.

In turn, the total max number of pages for the Technical Proposal has increased from 15 pages to 20 pages allowable.

13 Part II – TECHNICAL PROPOSAL - 2.c.2. Attachment 4 – Proposal Preparation Instructions

"If the offeror is listing subcontractors in the key personnel, then they must submit projects for evaluation purposes for both Experience and Past Performance factors."

Will the government provide the criteria for how it intends to evaluate subcontractor experience and past performance?

The Government intends to use the criteria found in Attachment 5 - Basis For Award, Sections D-I in evaluating subcontractor experience and past performance.

14 Part II – TECHNICAL PROPOSAL - 2.c.2. Attachment 4 – Proposal Preparation Instructions

"The offeror must submit commitment letters from subcontractors."

Will the government provide clarification on whether commitment letters are to be submitted from the subcontractor or from the subcontractor's Key Personnel?

Will commitment letters count toward the Max No. of Pages for this subfactor?

Per Attachment 4 - RFP Instructions, Section C2(c)2, "If the offeror is listing subcontractors in the key personnel, then they must submit projects for evaluation purposes for both Experience and Past Performance factors. The offeror must submit commitment letters from subcontractors."

Commitment letters will count towards max number of pages allowed. Numbers pages allowed for this category has increased (see question #12).

15 Part II – TECHNICAL PROPOSAL - 2.c.2.6 Attachment 4 – Proposal Preparation Instructions

Could the government please define item (6) monetary level of negotiating authority?

The Government has lessened its restriction on the resume requirements listed in Attachments 4 & 5.

16 Part II – Technical Proposal Subfactor Attachment 4 – Proposal Preparation Instructions

Attachment 4 titled “Proposal Preparation Instructions” (Attachment 4) states Part II – Technical Proposal Subfactor (c)1 refers to “Site Supervisor and Case Managers”, can the government confirm that resumes are required for all stated labor categories noted within such Section, including all case manager personnel?

The Government confirms that the required resumes would be needed for all proposed LCATs.

17 Part II – Technical Proposal Subfactor Item 4a Attachment 4 – Proposal Preparation Instructions

Attachment 4, Item 4(a) refers to specific size paper and Section 4D.

refers to copies of each volume shall be submitted in accordance with certain information that follows within a chart. Can the government confirm if this is a hard copy submission or can be submitted electronically via email?

The Government confirms that, if offerors are NOT able to provide proposals electronically (preferred method), then hard copy submissions are accepted and the instructions are given.

18 Part III – PAST PERFORMANCE

INFORMATION - 3

Attachment 4 – Proposal Preparation Instructions

Will the government allow a 1-page introduction in Part III - Past Performance Information?

The Government will allow a 1 page introduction in the Past Performance Proposal, but it will count towards your allowed number of pages.

19 Part III – PAST PERFORMANCE

INFORMATION - 3

Attachment 4 – Proposal Preparation Instructions

"Submit original plus one (1) copy" Will the government provide instructions for proposal submittal requirements to include proposal format, number of copies, file type, submittal location, and recipient?

If unable to submit electronic proposals, hard copies can be dropped off or mailed to the address found in Block 9 of the SF 1449.

20 Part III – PAST PERFORMANCE INFORMATION - 3.a

Attachment 4 – Proposal Preparation Instructions

"Provide any information currently available (letters, metrics, customer surveys, independent surveys, etc.)..."

If letters, customer surveys are not currently available, but the offeror's performance is relevant, how will this affect Basis for Award - Performance Confidence Rating?

As stated in Attachment 4 - RFP Instructions Section C3(b), "The Government will use information submitted by the offeror and other sources such as other Federal Government offices and commercial sources, to assess performance" during its evaluation.

21 Part III – PAST PERFORMANCE INFORMATION - 3.a

Attachment 4 – Proposal Preparation Instructions

"In addition, explain corrective actions taken in the past..."

In which Part of the proposal arrangement should offerors provide past performance explanations? Will this count toward the Max No. of Pages for this section?

Section C3 of Attachment 4 - RFP Instructions does not indicate a max number of pages, but it does cap PPQ at 2 each.

Section D has been revised to show the above.

22 Part III – PAST PERFORMANCE INFORMATION - 3.b

Attachment 4 – Proposal Preparation Instructions

Are the Past Performance Reference Worksheets to be completed by a government official or the offeror?

Offerors are required to complete Attachment 6 - PPQ (see Section C3(b) of Attachment 4 - RFP Instructions).

23 Part III – PAST PERFORMANCE INFORMATION - 3.b

Attachment 4 – Proposal Preparation Instructions

Is the limitation of no more than two (2) Past Performance Reference Worksheets for the prime and subcontractor(s) combined?

This limitation is combined for the prime and subcontractor. (see question #20).

24 Part III – PAST PERFORMANCE INFORMATION - 3.b

Attachment 4 – Proposal Preparation Instructions

"If a teaming arrangement is contemplated, provide complete information as to the arrangement, including any relevant and recent past performance information on previous teaming arrangements with same partner."

Will the government accept a copy of the signed teaming agreement as complete information?

In which Part of the proposal arrangement should offerors provide this information?

Will this count toward the Max No. of Pages for this section?

The Government will accept a copy of the signed teaming agreement as complete information.

This signed agreement can be included as part of the Past Performance Proposal.

The Past Perfomance Proposal has no max number of pages, but a max number of PPQs allowed (see question #21).

25 Part III – PAST PERFORMANCE INFORMATION - 3.b

Attachment 4 – Proposal Preparation Instructions

"If this is a first time joint effort, each party to the arrangement must provide a list of past and present relevant contracts."

In which Part of the proposal arrangement should offerors provide this information?

Will this count toward the Max No. of Pages for this section?

This can be included as part of the Past Performance Proposal.

The Past Perfomance Proposal has no max number of pages, but a max number of PPQs allowed (see question #21).

26 Part III – PAST PERFORMANCE INFORMATION - 3.c

Attachment 4 – Proposal Preparation Instructions

In which Part of the proposal arrangement should offerors include the Subcontractor Consent letter?

Will this count toward the Max No. of Pages for this section?

This Subcontractor Consent Letter can be included as part of the Past Performance Proposal.

The Past Perfomance Proposal has no max number of pages, but a max number of PPQs allowed (see question #21).

27 Attachment 6 – Past Performance Questionnaire

Attachment 6 - Past Performance Questionnaire

The job descriptions listed on this document are not congruent to the requested work. Is the Offeror expected to use 26. Additional Comments;

to record the job descriptions?

The list of job descriptions has been revised.

The offeror is not obligated to use the Additional Comments to record job descriptions.

28 52.204-8 ANNUAL REPRESENTATIONS AND

CERTIFICATIONS (MAR 2020)

B.08._Sol_-_W912L3-20-R- 2005_(Released).pdf

Do offeror's need to complete and submit FAR Clause 52.204-8 with their proposals?

If yes, In which Part of the proposal arrangement should this be submitted?

The offeror is not obligated to complete and submit clause 52.204-8 with their proposals.

52.219-28 POST-AWARD SMALL BUSINESS

PROGRAM REREPRESENTATION (MAR

2020)

B.08._Sol_-_W912L3-20-R- 2005_(Released).pdf

Do offeror's need to complete and submit FAR Clause 52.219-28 with their proposals?

If yes, in which Part of the proposal arrangement should this be submitted?

The offeror is not obligated to complete and submit clause 52.219-28 with their proposals.

30 SF1449 B.08._Sol_-_W912L3-20-R- 2005_(Released).pdf

Is FAR 52.222-17 or the revocation of executive order 13495 applicable to this solicitation? See question #2.

31 B.08._Sol_-_W912L3-20-R- 2005_(Released).pdf

Will the Government please include FAR Clause 52.229-4, Federal, State, and local taxes in the contract in the event there are subsequent upward adjustments in the FICA or Medicare tax rates?

At this time, the Government does not anticipate the inclusion of clause 52.229-4.

In the event it becomes in the best interest of the Government to do so, the contract may be modified to include clause 52.229-4.

32 COVID-19 N/A Is there an alternate schedule currently being implemented due to COVID- 19?

At this time, the Govenrment does not anticipate an alternate schedule being implemented due to COVID- 19.

In the event it becomes in the best interest of the Government to do so, the contract may be modified to include an alternate schedule.

33 Current Contract N/A Who is the current incumbent awardee? What is the contract #?

The current incumbent is CHEROKEE NATION

HEALTHCARE SERVICES, L.L.

The current contract number is W912L320P0004.

See question #6, #34, #35, #36, #37, #38 and #39.

34 Current Contract N/A Please list tenure and titles for current personnel under the incumbent contract.

See question #6, #33, #35, #36, #37, #38 and #39.

35 Current Contract N/A Are any of the current personnel Registered Nurses and if so how many? See question #6, #33, #34, #36, #37, #38 and #39.

36 Current Contract N/A How many cases does each case manager currently oversee? See question #6, #33, #34, #35, #37, #38 and #39.

37 Current Contract N/A Is there an incumbent to this contract? See question #6, #33, #34, #35, #36, #37 and #38.

38 Current Contract N/A If applicable, what was the previous contract award date, number, amount and incumbent name? See question #6, #33, #34, #35, #36, #37 and #39.

39 Current Contract N/A Are there current employees filling this position that might intend on remaining with a new contractor? See question #6, #33, #34, #35, #36, #37 and #38.

40 1.3 Period of Performance Attachment 1 - Performance Work Statement

"The period of performance shall be one base of six months and one 12-month option year."

This differs from Attachment 3 Schedule B, will the Government please confirm the total period of performance is anticipated to be a Base of 6- Months with two 12-Month Options?

The Government confirms that the total period of performance is a Base Period of 6 months with two (2) 12 month option year periods.

41 5.1.1 Site Lead Case Manager Attachment 1 - Performance Work Statement

Can the government confirm that the Site Lead Case Manager is the Supervisor in Attachment 3-Schedule B and the Site Supervisor in Attachment 4-Proposal Preparation Instructions?

Site Lead is considered the supervisor

42 5.1.1 Site Lead Case Manager Attachment 1 - Performance Work Statement

Will the government allow the Site Lead Case Manager to occupy the Contract Manager position also?

If it meets all legal requirements, the Government would be willing to allow Site Lead to be the Contract Manager

43 5.1.1 Site Lead Case Manager Attachment 1 - Performance Work Statement

Does the Government require any specific immunizations for the Site Supervisor or Case Managers? If so would the Government please provide a list of required immunizations and the timeframe in which personnel must have received them?

Other than flu shot, the Government does not require any specific immunizations. Flu shots are offered once a year by the government.

44 5.1.1 Site Lead Case Manager Attachment 1 - Performance Work Statement

Does the Government require any specific certifications, such as Basic Life Support (BLS), for the Supervisor or Case Managers?

The Government does not require any specific certifications

45 Additional Training Attachment 1 - Performance Work Statement

Can the government clarify if there is any contractor furnished training that is necessary for both the On-Site Supervisor and Case Manager(s)?

While recommended that that contracting company provide training, the Government does not require any.

46 Additional Licenses Attachment 1 - Performance Work Statement

Please confirm that as listed in RFP Doc “Attach 1 – PWS” Section 1.2, RN licensure is not required for these services?

RN Licensure is not required or needed for these services

47 Additional Licenses Attachment 1 - Performance Work Statement

Is the contractor to cover licensure and continuing education or is that to be paid at separately by the government ?

The Government will not pay for licensure or continuing education

48 Medical Records Maintenance Attachment 1 - Performance Work Statement

Please confirm medical records maintenance incorporated in the PWS includes all aspects, including physical record handling, 45 day loss report, indexing and validating STRs, providing copies of records to soldier’s or their authorized representatives, etc.

Medical records maintenance does incorporate all aspects except a 45 day loss report.

49 N/A Attachment 1 - Performance Work Statement

Can the government please indicate the total number of hours expected for each position?

Each position will work nine (9) hour days with alternating Fridays off.

50 PWS Section 1.12. Attachment 1 - Performance Work Statement

The PWS Section 1.12. “Contractor Travel” states that contractor personnel may be required to travel to support and augment the Wyoming ARNG consistent with all services described within the PWS and that if determined to be in scope a request for proposal will be presented to contractor for a modification to the contract for this in scope work effort.

Additionally, same Section states that travel to and from the primary work site will not be reimbursed.

Contractor travel may be required for demobilization or training. Travel for such activities will be reimbursed by the government.

51 PWS Section 1.12. Attachment 1 - Performance Work Statement

Can the government clarify the second statement stating travel to and from the primary work site will not be reimbursed?

The Government will not pay for the cost of travel between the contractors house and work site. For example, if employee lives in Fort Collins, CO they are responsible for travel costs between Fort Collins, CO and work site.

52 PWS Section 1.12. Attachment 1 - Performance Work Statement

Can the government confirm that a reimbursable CLIN for allowable travel costs will be provided to Contractor for invoicing purposes?

The Government confirms that a reimbursable CLIN will be provided for travel cost invoicing.

53 PWS Section 1.12. Attachment 1 - Performance Work Statement Will both the Supervisor and Case Manager(s) be required to travel? Both the supervisor and case managers potentially will have to travel.

54 PWS Section 1.5.1.2 Attachment 1 - Performance Work Statement

The PWS Section 1.5.1.2 states certain HSPD-12 Background Investigation Requirements. Can the government clarify if contractor personnel will be able to perform on an interim basis while awaiting the results of such government background investigation?

The Government can provide a interim security clearance while awaiting results.

55 Restrictions Attachment 3 - Schedule B

Technical Proposal Subfactor B presents overly restrictive challenges to non-incumbent offerors. Will the government consider removing or revising this requirement to allow non-incumbent offerors to present experience and qualifications for replacement key personnel, should qualified incumbent staff not be available/interested in continued service on the contract?

Government will allow non-incumbent offerors to present experience and qualifications for replacing key personnel.

56 Part II – TECHNICAL PROPOSAL - 2.c Attachment 4 – Proposal Preparation Instructions

Are all 4 Case Managers, as listed in Attachment 3 Schedule B, Key Personnel? Are resumes required for the 4 Case Managers?

Case Managers are considered key personnel.

Resumes will be required.

57 N/A Attachment 4 – Proposal Preparation Instructions

Will the government confirm the FTE by labor category of incumbent personnel performing on the current contract? See question #6.

58 SF1449 B.08._Sol_-_W912L3-20-R- 2005_(Released).pdf

Do offeror's need to complete and submit the SF1449 with their proposals?

If yes, in which Part of the proposal arrangement should be this submitted?

The section within the proposal that speaks on where pricing assumptions shall be included can be found in Attachment 4 - RFP Instructions, Section C1.

59 Current Contract N/A The PWS does not state any information concerning Case Coordinators, does the incumbent contract currently have any case coordinators?

The incumbent contract does not have Case Coordinators nor is it a requirement.

60 Current Contract N/A Are all positions filled? If not, what positions need to be filled? Positions are currently filled.