05. Aswers to Questions.pdf

ATTACHMENT 5

Questions and Answers

Solicitation Number: W912L225Q0001

Date: 8 October 2024

Question 1: We would like to know if this is a brand-new contract OR if there is (was) an incumbent performing these services.

If not brand new, could you please provide the current / previous contract number?

Answer 1: There is no Incumbent. This is a new contract.

Question 2: Is there an incumbent currently holding this contract? If so, can you provide details on their performance, and are there any specific areas where the government is looking for improvement in the upcoming contract period?

Answer 2: There is no Incumbent. This is a new contract.

Question 3: Are there any specific challenges or unique considerations associated with the delivery locations that we should be aware of when preparing our proposal?

Answer 3: Driver needs ID to get on installations. CSMS, FMS 1, FMS 3, FMS 4, FMS 4(a), FMS 6, FMS 7, and FMS 8 operation hours Mon-Thu (0600-1630). With deliver time between 0700-1530.

Question 4: Are there specific security or clearance procedures that subcontractors or employees need to comply with to gain access to military installations?

Answer 4: Once the contract is in place the vendor information will be given to the security force. 1.14.2 The Contractor shall submit a written request on company letterhead to the COR listing the following: contract number, location of work site, start and stop dates, and names of employees and Subcontractor employees needing access to the base(s). The COR will endorse the request and forward it to the security police for processing. When reporting to the security police, the authorized Contractor individual(s) will be required to provide a valid driver’s license to gain entry to the base(s).

Question 5: This email is to ask if the requirement on 100% cotton on white lint free towels is eliminatory, because on the market there are other towels that are AMS 3819, Class 2, Grade A, manufactured with other materials such as:

- 100% Hydroentangled Rayon

- 55%/45% Polyester/Cellulose

- Cellulose/Polypropylene Can some of this material be also accepted?

Answer 5: Lint free microfiber 80/20 blend rags are acceptable in leu of 100% cotton.

Question 6: Is there a current incumbent for this opportunity? May I ask the name of the Incumbent and current contract amount?

Answer 6: There is no Incumbent. This is a new contract.

Question 7: Subcontractor states pricing will be based on total items for each location.

Since there is a minimum requirement with this company per location, please answer:

Is there one centralized drop off and pick up? or will quantities and total items be picked up and delivered to each individual location?

Answer 7: Each individual location is preferred.

Question 8: Is this contract allowed to be leased/ subcontracted out by the contractor?

Answer 8: Yes. In accordance with FAR 52.219-9

Question 9: Does my company need to supply brand new shop towels every month?

Based on my understanding, the process would be:

• Deliver new towels,

• Pick up the dirty towels,

• Launder the dirty towels,

• Return them the following month, and continue this cycle for 60 months. Is this correct?

Answer 9: Yes, brand new towels every month. 5 years is 60 months.

Question 10: Section 1.2.2.3 mentions that white towels should be a minimum of 12x12, so I assume there’s flexibility in size. Is that correct?

Answer 10: Yes, there is flexibility in size. See answer #11

Question 11: Section 1.2.2.1 specifies red towels should be "approximately" 15x15, and Section 1.2.2.2 states blue towels should be "approximately" 18x18. How much size variation is acceptable for these towels? For example, we currently have red towels at 18x18 and blue towels at 14x12. Would these sizes be acceptable, or are they too far from the required dimensions?

Answer 11: Those sizes are acceptable for CSMS, FMS 1, FMS 3, FMS 4, FMS 4(a), FMS 6, FMS 7, and FMS 8. Peace Vanguard Yes, size is flexible. 12 inch x 12 inch, 15 inch x 15 inch, 18 inch x 18 inch.

Question 12: Are the rags already in place as in you are just looking for the transportation, and cleaning of the rags? Furthermore will the company be responsible for unloading and loading of the rags? Also will the rags already be in bags ready to be picked up and swapped out?

Answer 12: There are no rags in place. Our people can assist with unloading and loading of the rags. There needs to be a count verification, it’s one for one.