ExEVAL 2022 Role Player PWS_r1 (002).pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR KENTUCKY CHEMICAL, BIOLOGICAL, RADIOLOGICAL, NUCLEAR, AND

HIGH YIELD EXPLOSIVES ENHANCED RESPONSE FORCE PACKAGE (CERFP)

EXTERNAL EVALUATION (EXEVAL) FOR ROLE PLAYER SUPPORT AND

STRCTURE COLLAPSE VENUE SITE (SCVS) RESET

22 MARCH – 25 MARCH 2022

KYNG CERFP will conduct an External Evaluation (ExEVAL) 22-25 March 2022 in the vicinity of CBJTC, Starke FL in order to maintain proficiency in respective military skills and assigned CBRNE requirements ensuring our ability to deploy and conduct C2, search and extraction, mass casualty decontamination, and medical stabilization to save lives and mitigate human suffering. As a requirement to our training we must have casualty / victim role player support to accurately simulate a mass casualty incident.

The deliverables will be listed below:

1.0 General:

1.1 Scope: The contractor will provide role player support consisting of 75 role players on 23 and 24 March 2022, plus Incident Command (IC) and Area Command (AC) packages for daytime operations, 10 mannequins, 2 ALS dedicated ambulance with EMS personnel, rubble pile reset, and onsite safeties. On 22 and 25 March 2022, contractor will provide role player support consisting of 125 role players, vans or buses for role player transportation, plus Incident Command (IC) and Area Command (AC) packages for daytime operations, 20 training mannequins with water proof laminated injury cards for rubble pile and water decontaminations operations provided each day, 2 ALS dedicated ambulance with 2-EMS/ EMT personnel, continuous rubble pile reset throughout entire exercise, tentage for fixed Moulage site, and onsite safeties.

1.2 Background: KYNG CERFP will conduct an External Evaluation (ExEVAL) 22-25 March 2022 in the vicinity of CBJTC, Starke FL in order to maintain proficiency in respective military skills and assigned CBRNE requirements ensuring our ability to deploy and conduct command and control, search and extraction, mass casualty decontamination, and medical stabilization to save lives and mitigate human suffering.

As a requirement to our training we must have role players who act as casualties / victims along with management and support to the role players to accurately simulate a mass casualty incident.

1.3 Period of Performance (PoP): The Period of Performance shall be

220800MAR2022 – 251800MAR2022.

1.3.1 Contractor shall have a minimum of three years’ experience working specifically with NGB HRF and CERFP units conducting no less than ten CTE’s and ExEVAL’s.

Contractor shall provide 3 Incident Command Subject Matter Experts (SME’s) consisting of an Area Commander, Incident Commander, and Operations Section Chief. Must have Fire Chief Experience from Major Metropolitan cities, must have FEMA or Regional Team experience, must have and provide FEMA certifications.

Contractor will provide 3 technical rescue SME’s, must have ProBoard or IFSAC Technical Rescue Certifications, and must have FEMA or Regional Team experience, must have and provide FEMA certifications.

1.4 General Information:

1.4.1 Quality Control (QC): The contractor shall develop and maintain an effective QC

Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary. After acceptance of the QCP, the contractor shall obtain the Contracting Officer’s (KO) acceptance in writing of any proposed changes to its QCP.

1.4.2 Quality Assurance (QA): The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)).

1.4.3 Recognized Holidays: The following are recognized US holidays. The contractor shall not perform services on these days:

1.4.3.1 New Year’s Day: January 1st

1.4.3.2 Martin Luther King, Jr.’s Birthday

1.4.3.3 President’s Day

1.4.3.4 Memorial Day

1.4.3.5 Independence Day: July 4th

1.4.3.6 Labor Day

1.4.3.7 Columbus Day

1.4.3.8 Veteran’s Day: November 11th

1.4.3.9 Thanksgiving Day

1.4.3.10 Christmas Day

1.4.4 Place and Performance of Services: The contractor shall provide services between the hours of 0800 to 1800, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings.

Performance shall be at the Urban Defense Building (UDB), Kingsley Road, Camp Blanding Joint Training Center, Starke, FL 32091. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential. Telecommuting is not authorized.

1.4.4.1 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.4.2 The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times. The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance.

1.4.5 Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.5.1 COMSEC/IT Security. All communications with DOD organizations are subject to communications security (COMSEC) review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DOD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DOD organizations. Therefore, the contractor is advised that any time contractor place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DOD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.5.2 Protection of Personally Identifiable Information (PII). The contractor shall protect all Personally Identifiable Information (PII) encountered in the performance of services in accordance with DFARS 224.103 and DoDD 5400.11, Department of Defense Privacy Program, and DoD 5400.11-R. If a PII breach results from the contractor’s violation of the aforementioned policies, the contractor shall bear all notification costs, call-center support costs, and credit monitoring service costs for all individuals who’s PII has been compromised.

1.4.5.3 CAC Requirements: No CAC required.

1.4.6 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.6.1 Lock Combinations: Not Applicable

1.4.7 Special Qualifications: Not Applicable

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition Regulations Subpart 42.5. The KO, Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the Contacting Officer will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced The contractor shall resolve outstanding issues raised by the Government.

Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO.

The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, (or the KO if a COR is not assigned), to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Identification of Contractor Employees: All contractor personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non-Government entities/ Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed. The contractor shall retrieve all identification media (including vehicle passes) from their employees who depart employment for any reason. All identification media (i.e., badges and vehicles passes) shall be returned to the KO within 14 days of an employee’s departure.

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractoremployees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment. The Contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.12 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 Definitions and Acronyms:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations.

This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 WORK WEEK. Monday through Friday, unless specified otherwise.

2.1.14 BREACHING AND BREAKING. The most dangerous skill to perform in a collapse condition as it is the most likely to initiate, by battering a broken building, a secondary collapse.

2.1.15 CONFINED SPACE. A space that is large enough and so configured that an employee can bodily enter and perform assigned work; has limited or restricted means for entry or exit and is not designed for continuous employee occupancy.

2.1.16 LIFTING AND HAULING. The term “hauling” implies that rigging equipment is used to move a heavy object.

2.1.17 ROPES. Ropes in a high angle situation are the least used skill in all emergency situations.

2.1.18 RUBBLE PILE. Informal term for Structural Collapse Venue Site.

2.1.19 SHORING. The goal of shoring is to stabilize the object that is causing an unacceptable risk to extractors. Stabilizing can be accomplished by other means such as tying back and cribbing.

2.1.20 STRUCTURAL COLLAPSE VENUE SITE. A physical location, as in a training area. A site where there is one or more structures to simulate the collapse state of buildings due to a natural disaster or a domestic terrorism event.

2.2 ACRONYMS:

AEI

AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation AT/OPSEC Antiterrorism/Operational Security CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation

GFP/M/E/S Government Furnished Property/Material/Equipment/Services

IA Information Assurance IS Information System(s) KO Contracting Officer OCI Organizational Conflict of Interest ODC Other Direct Costs PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit CBRNE Chemical, Biological, Radiological, Nuclear, and high yield Explosives CERFP CBRNE Enhanced Response Force Package CTE Collective Training Exercise ExEVAL External Evaluation

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S):

Training Site and portable latrines on training site. Training site will have an existing collapsed building rubble pile.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E): All equipment required for moulage. See 5.4.6., and scenario reset as needed on existing structure. See 5.5.4 – 5.5.10.

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

5.0 Requirements: The contractor shall: have a minimum of three years’ experience offering requested services and:

5.1 The contractor shall provide the information requested on the “CBJTC Contractors Security Checklist” for each employee accessing CBJTC. This form will be completed and forwarded by the contractor upon award of this contract.

5.2 Contractor personnel shall have valid state issued picture identification in their possession at all times while on the instillation.

5.3 Contractor can visit CBJTC website to review the security and operation policies while working at CBJTC http://www.floridaguard.army.mil/units/cbjtc

5.3.1 The contractor will screen all role players for prior medical issues due to the rigors of training requirements and ensure role players are not wearing any jewelry.

Contractor will ensure appropriate under garments under prop clothing. The contractor shall provide prop clothing for role players that will be cut off the role players.

5.3.2 The contractor is responsible at all times for their staff, employees and role players.

5.3.3 Provide patient flow rates in accordance with exercise scenarios and schedule of exercise events.

5.4.4. Provide Exercise Planners an accurate number of role player presentations to pass through the Decon line according to Ambulatory and Non-Ambulatory iterations.

40 ambulatory and 20 non-ambulatory per hour minimum.

5.4.5 Role players will be transported to the appropriate sites in accordance with exercise timelines and suspense’s.

5.4.6 Provide all materials to include “cut away” clothing for dressing role players.

5.4.7 Notify all role players that they will get extremely wet, prop clothing will be cut off and they will be scrubbed with brushes and water.

5.4.8 Notify all role players that they will be moulaged in order to fit the requirements of the scenario.

5.4.9 Provide person(s) to move items taken from casualty role players at the start of http://www.floridaguard.army.mil/units/cbjtc the decontamination line to the end of the medical treatment holding area.

5.5 The contractor will provide a subject matter expert (SME) / supervisor to manage and rotate the role players through the scenario.

5.5.1 SME will possess an understanding of the WMD-CSTs, CERFP, and HRF capabilities

5.5.2 SME will have an understanding of the state USAR and Regional Task Force Teams, emergency management expertise, emergency operations center experience, and writing / computer skills.

5.5.3 Reset venues to maximize exercise goals and maintain a safe work environment for each training period.

5.5.4 Pile rest shall include 8 concrete breaching slabs no less than 5 ft x 5ft x 6 in with no less than ¼ in reinforced rebar.

5.5.5 Complete resetting of the SCVS prior to the beginning of the ensuing training period.

5.5.6 Provide reset of lifting and hauling prop with a minimum footprint of 40ft by 75 ft with tactical rock or firm packed gravel.

5.5.7 Provide reset of shoring prop with a minimum footprint of wall surface 12 ft tall by 45 ft long. A building one or two stories high with smooth surfaces, windows and doors.

5.5.8 Provide reset of confined space prop with a minimum footprint of 3.5 ft tall (inside) by 40 ft long. Site must have firm footing for maneuvering and spot shoring.

5.5.9 Provide reset of rope prop with a minimum footprint of 25 ft tall by 30 ft long.

Site must have tactical rock or firm gravel to land on and belay from.

5.5.10 Provide reset of breaching and breaking prop with heavy debris to break precisely as directed with a minimum footprint of 60 ft by 60 ft. site must have tactical rock or firm gravel and must have good drainage.

5.6 Contractor will provide continuous operational support if required.

5.7 Contractor will provide an Indemnity and Hold Harmless Agreement to the Kentucky National Guard.

5.8 The contractor shall prepare for and be willing to participate in planning conferences and telephonic, in process reviews (IPR’s) when required or directed.

5.9 The contractor will provide after actions report to the KY CERF-P and Director, Joint Directorate of Military Support (JDOMS) (due NLT 15 days following exercise support) that summarizes conduct of support, planning factors and lessons learned.

5.10 Contractor Manpower Reporting Application (CMRA):

5.10.1 The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the National Guard Bureau and KY CERFP via a secure data collection site.

5.10.2 The contractor shall completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs shall be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at http://www.ecmra.mil.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

NONE

TECHNICAL EXHIBIT 1

Performance Requirements Summary

This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

PWS Paragraph Task Performance

Standard Acceptable

Quality Levels

(AQL)

Surveillance Method /

By Whom

5.1 The contractor

shall provide the information requested on the

“CBJTC

Contractors

Security Checklist” for each employee accessing

CBJTC. This form will be

100% compliance rate

0% defect rate COR will verify with Camp Blanding that the security checklist for each employee is complete NLT 14 days prior to the event completed and forwarded by the contractor upon award of this contract.

http://www.ecmra.mil/ http://www.ecmra.mil/

5.2 Contractor

personnel shall have valid state issued picture identification in their possession at all times while on the instillation

100% compliance rate

0% defect rate. 100% Inspection - COR will ID all role players every morning.

5.4 The contractor The performance 0% defect rate 100% verification will provide continuous rubble pile reset and 125 standard is 100% inspection by COR role players & 3 IC & 3 AC on compliance with upon arrival of role

22 and 25 MAR 2022, the number of players to CBJTC

75 role players, 3

IC & 3 AC

required role on 23 and 24

MAR 2022

from 0800 to players set forth in paragraph 5.4

5.4.4 Provide Exercise 100% compliance 5% defect rate The COR will Planners an with patient / role periodically check in accurate number player flow rate. with the AITEC of role player evaluator to ensure presentations to the contractor is within pass through the the AQL.

Decon line according to

Ambulatory and

Non-Ambulatory iterations *40 ambulatory and 20 non-ambulatory per hour minimum.

5.4.5 5.4.5 Role 95% compliance 5% defect rate The COR will be players will be rate tracking role player transported to arrival time every the appropriate morning.

sites in accordance with exercise timelines and suspense’s.

5.4.6 5.4.6 Provide all 95% compliance 5% defect rate COR will visually materials to rate inspect cut away include “cut clothes prior to the away” clothing start of the scenario for dressing role players.

5.4.7 Notify all role

players that they will get extremely wet, prop clothing will be cut off and they will be scrubbed with brushes and water.

95% compliance 5% defect rate COR will randomly spot check role players and ask if they were notified.

5.4.8 Notify all role

players that they will be moulaged.

95% compliance 5% defect rate COR will randomly spot check role players and ask if they were notified

5.5 The contractor

will provide a subject matter expert / supervisor to manage and rotate the role players through the scenario.

100% compliance rate 0% defect rate COR will verify SME / manager NLT 14 days prior to the event.

5.5.1 SME will possess

an understanding of the WMD- CSTs, CERFP, and HRF capabilities

95% compliance rate

5% defect rate COR will be provided with the SME resume

IOT ensure appropriate level of expertise is met

5.5.2 SME will have an

understanding of the state USAR and Regional

Task Force Teams, emergency management expertise, emergency operations center experience, and writing / computer skills.

95% compliance rate

5% defect rate COR will be provided with the SME resume

IOT ensure appropriate level of expertise is met

5.6 Contractor will

provide continuous operational support if required, 12 hours, during exercise periods

95% compliance rate

5% defect rate COR will periodically monitor role players via random checkups with evaluation evaluator.

5.7 Contractor will

provide an

Indemnity and

Hold Harmless Agreement to the

Kentucky National Guard.

100% compliance rate

0% defect rate COR / KO require agreement NLT 5 days prior to event

5.8 The contractor

shall prepare for and be willing to participate in planning conferences and telephonic, in process reviews

(IPR’s) when required or directed

95% compliance rate

5% defect rate COR will have a sign in during teleconference meetings

5.9 The contractor

will provide after actions report to the KY CERF-P and Director, Joint Directorate of Military Support

(JDOMS) (due NLT 15 days following exercise support) that summarizes conduct of support, planning factors and lessons learned.

95% compliance rate

5% defect rate COR will request IPRs every 5 days after the event until AAR is completed.

TECHNICAL EXHIBIT 2

Deliverables Schedule

PWS Reference / Deliverable Title

Frequency Number of Copies

Medium/Format Submit To

5.7 Indemnity and Hold Harmless

Agreement

Provide no later than 1 week prior to the event

1 Electronic Submission / Hard Copy

COR and KO

5.9 After Action

Review

Due no later than 15 days following exercise support

1 Electronic Submission / Hard Copy

COR and KO

TECHNICAL EXHIBIT 3

Support Schedule