PWS_Fire_alarm_Panel_and_device_Replacement_1.pdf

PERFORMANCE WORK STATEMENT

FOR

WEAS 152003 BASE WIDE FIRE ALARM PANEL UPGRADE

1.0 Introduction:

1.1 General Scope: This Performance Work Statement outlines the installation of a new fire alarm reporting system. Request the installer upgrade 13 Fire Alarm Control Panels (FACPs), to include FACPs in 13 buildings 100, 200, 300, 400, 500, 510, 600, 610, 700, 800, 810, 900, and 910. The

FACP in building 110 will not be upgraded since the building is set for demolition. The FACP in the

SCIF of building 300 will be eliminated and replaced with M2 conventional fire alarm panel. Incidental wiring, software upgrades, and software programming will be required. Include replacement of smoke detectors, heat detectors and duct detectors. Requirements for configuration and design must follow NFPA, UFC, ANGETL15-01-03 and NEC requirements. New FACPs must have mass notification capability. The contractor awarded this contract shall provide all personnel, equipment, tools, materials, supervision, transportation and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform the services defined in this

Performance Statement of Work (PWS). This includes the installation and demolition or removal of replaced equipment or equipment made obsolete by the contractors work. All materials stored on site, removed from site or consumed on site shall be maintained in a manner that meets federal, state and local law and regulation.

1.2 Requirements: It is incumbent on the installer to verify exact quantities and components, items discussed in this PWS which provides rough order of magnitude approximations and is the

Governments Conceptual plan, actual device counts will be established through a site survey:

1.2.1 All fire alarm panels and radio reporting systems for all buildings on the 123d Airlift wing campus will be replaced as required unless otherwise specified, installation is estimated to include, but not be limited to:

1.2.1.1 Not fewer than 13 new Monoco MAAP-X panels (or equal) with Mass Notification

Capability to include required raceway, coax cables, mounting devices and assembly components to make a complete installation

1.2.1.2 Required Radio transceivers and associated equipment (must meet Narrowband requirements)

1.2.1.3 Required lightning protection for mounted antenna’s

1.2.2 New Heat detectors with 135 F rate of rise low profile Head (estimated at 120 detectors)

1.2.3 Approximately 327 smoke detectors

1.2.4 Approximately 30 ductwork detectors

1.2.5 Approximately 12 Mass Notification Speaker devices

1.2.6 Approximately 180 Speaker Strobe combinations

1.3 Background: The 123d Air Lift Wing (123 AW) installation located at 1101 Grade Lane, Louisville Kentucky (“The 123 AW base or the base”), is comprised of 14 main facilities totaling over 408,000 square feet. The 123 AW campus is about 80 acres and this project is located in various building across the campus as outlined in the scope.

1.4 Period of Performance (PoP): The KO will specify the period of performance. For this PWS the minimum recommended PoP is 60 days.

1.5 General Information:

1.5.1 Contraction Manager (CM): The contactor shall provide a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, or the KO if a COR is not assigned, to ensure performance of services, resolve issues, and receive directions. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.5.2 Quality Control (QC): The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s Quality Control Plan

(QCP) is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in this PWS and ensures the installation meets the specification requirements. Along with safety, the QCP plan should address quality control of the work and material and be concise and brief; this plan should be no more than one or two pages. The QCP should define how the contractor will verify criteria to include specifications, standards of work, housekeeping standards and safety standards, how they will verify the installation meets the criteria (for example a scheduled walk thru), the frequency of inspections, who will conduct inspections for the contractor and how the contractor will report any findings and corrective actions to the

Contracting Officer Representative. The contractor shall submit a Quality Control Plan (QCP) outlining contractor’s verification methods. Failure to provide an adequate plan shall result in a non-responsive proposal.

1.5.3 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP) and the design specifications. This Government’s plan (provided below) is primarily focused on what the

Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)). The government’s plan is listed below in sections 1.5.3.1 to 1.5.3.4 and a summary is provided in Exhibit 1.

1.5.3.1 Proposal Conference: A pre-proposal conference will be conducted to openly discuss quality control metrics and objective. A site visit will be arranged. During these periods the government will answer technical questions concerning the Performance Requirements

Summary (Exhibit 1), the key element of the quality assurance metric and provide data at the contractors request if available. This conference can improve communication between the technical advisors and the contractor to support proposal development. It is the Proposer’s responsibility to become familiar with the elements of the project and the requirements of the site. Section 00100 of the Solicitation provides instructions on the requirements to attend the site visit and how to make Request for Information (RFI).

1.5.3.2 Request for Proposal: Prior to contract award the government will receive formatted proposals from qualified contractors. A proposal that is orderly and sufficiently documented will be easy for the Government to understand and will enable the Government to perform a thorough and fair evaluation. The proposal will outline the contractor’s performance standards and methods and practices to include the quality control plan. The proposal will outline the key considerations of the project which include cost factors and recommend a solution based on the requirements. The government will rate the solution/proposal based on standards set out in the solicitation. A team of qualified members from the 123 AW staff will serve on the source selection committee. Committee members will be responsible for reviewing and evaluating each responsive proposal. Proposals will be reviewed and ranked based on the scoring criteria established by the government. Price is only one factor that is considered. The overall goal will be to select a contractor that shall deliver the overall best value to the government.

1.5.3.2.1 Proposals shall be formatted in accordance with section 4.2 and be a deliverable as outlined in Exhibit 2.

1.5.3.2.2 The proposal should reference the types of equipment that will be utilized for this project. Shop drawings or submittals will be at the contractors discretion in the proposal stage at a minimum the proposal will outline the major equipment utilized, manufacture and model number.

1.5.3.3 Construction and Installation: During the construction and installation period, the Base

Civil Engineer (BCE) will review the contractors work comparing it to the submitted proposal offered by the contractor to verify proper installation through periodic inspection of the work, identifying any potential defective service. The frequency of surveillance will be based on the quality and progress of the work and can be daily. The Base Civil Engineer will use his expertise or his consultant as required to review and evaluate the contractor’s installation. A commissioning report verifies the operation of the system as a whole and will be provided to the

BCE. Certification will be through an independent Certifier.

1.5.3.4 Contract Performance Rating: Review is conducted in accordance with standard Federal

Acquisition Regulations

1.5.4 Recognized Holidays: The following are recognized US holidays. The contractor shall not perform services on these days:

1.5.4.1 New Year’s Day: January 1st

1.5.4.2 Martin Luther King, Jr.’s Birthday

1.5.4.3 President’s Day

1.5.4.4 Memorial Day

1.5.4.5 Independence Day: July 4th

1.5.4.6 Labor Day

1.5.4.7 Columbus Day

1.5.4.8 Veteran’s Day: November 11th

1.5.4.9 Thanksgiving Day

1.5.4.10 Christmas Day

1.5.5 Place and Performance of Services: The contractor shall perform work between the hours of 0730 – 1630 Monday through Friday, except on recognized US holidays or when the

Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at designated locations on the 123 AW base.

1.5.5.1 Unscheduled gate closures by the Security Forces may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays unless they can be argued to be significant. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.5.5.2 The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation.

Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times.

The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance.

1.5.6 Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting

Officer’s Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation

Security Forces. The contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, and/or local policy. Should the Force Protection Condition

(FPCON) change, the Government may require changes in contractor security matters or processes.

1.5.6.1 Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification

Index (NCIC-III) and Terrorist Screening Database (TSDB) (AFI 31-101 and AFI 10-245), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.5.6.2 All contractor employees, to include subcontractor employees, requiring access

Government Installations, Facilities and Controlled Access areas shall complete AT Level I awareness training within XX calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Certificates of completion for each affected contractor employee and subcontractor employee will be maintained by the COR or Antiterrorism Representative. AT level I Awareness Ttraining is available at the following website: http://jko.jten.mil

1.5.6.3 US based contractor employees and associated sub-contractor employees will be made available and receive government provided area of responsibility (AOR) specific AT awareness training as directed by AFI 10-245. Specific AOR training content is directed by the combatant commander with the unit ATO being the local point of contact.

1.5.7 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.5.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition Regulations

Subpart 42.5. The KO, Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the Contacting Officer will apprise the contractor of how the

Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the

Government.

1.5.9 Equipment / Material Acceptance: The contractor shall be credited with equipment delivered to the site (123 AW). A specific laydown area will be established and the CM shall be responsible for signing for delivery of equipment. The contractor will be credited once the equipment is on site as approved by the Contracting Officer’s Representative. The government will approve billing once a physical inspection of the delivered item or items has been accomplished by the government. The contractor shall be responsible for the equipment and the security of materials until the final commissioning date. The contractor will be required to provide all means of transportation for the movement and placement or shipment of equipment and materials to include loading and unloading.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 BASE CIVIL ENGINEER (BCE). The office of the 123d Airlift Wing Responsible for facilities and grounds.

2.1.2 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.3 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government.

Note: The only individual who can legally bind the government.

2.1.4 CONTRACT MANAGER(CM) – The contractors representative with authority to act in the company’s interest, to accept changes in the contract, be responsible for workers and worker safety. Anytime work is in progress a CM must be on site and immediately available particularly in the event of any type of emergency circumstances.

2.1.5 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does

NOT have authority to change the terms and conditions of the contract.

2.1.6 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.7 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.8 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.9 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.10 GOVERNMENT CONTRACT QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.11 PROPOSER. Prior to contract award a solicitation in the form of a Request for Proposal

(RFP) is published. Those who submit a proposal in answer to the RFP are proposers or contractors answering the solicitation.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance. (see section 1.5.3)

2.1.12 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.13 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The

Government does not have privity of contract with the subcontractor.

2.1.14 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.15 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 ACRONYMS.

AFARS Army Federal Acquisition Regulation Supplement

ANGTEL Air National Guard Engineering Technical Letter

AQL Acceptable Quality Level

ASHRAE Standards Society for Heating, Refrigeration and Air Conditioning

AT/OPSEC Antiterrorism/Operational Security

BCE Base Civil Engineer (represented by the COR)

CM Contractor manager

COR Contractor Officer Representative

CRMA Contractor Manpower Reporting Application

CFR Code of Federal Regulations

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

COTS Commercial-Off-the-Shelf

DD254 Department of Defense Contract Security Requirement List

DFARS Defense Federal Acquisition Regulation Supplement

DoD Department of Defense

FACP Fire Alarm Control Panel

FAR Federal Acquisition Regulation

FPCON Force Protection Conditions

GFP/M/E/S Government Furnished Property/Material/Equipment/Services

HVAC Heating, Ventilation and Air Conditioning

IA Information Assurance

IS Information System(s)

KO Contracting Officer

NEC National Electric Code

NFPA National Fire Protection Association

OCI Organizational Conflict of Interest

ODC Other Direct Costs

PII Personally Identifiable Information

POC Point of Contact

PoP Period of Performance

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

TE Technical Exhibit

RFI Request For Information

RFP Request For Proposal

SCIF Specialized Compartmental Information Facility

UFC Unified Facility Code

US United States

3.0 Government Furnished Property: Material, Equipment and Services (GFP/M/E/S):

3.1 Property: The Government will furnish the necessary workspace for the contractor to perform services outlined in this PWS to include contractor lay down area. The area or areas set aside for contractor use will be designated by the government as required.

3.2 Equipment: The Government is not required to supply any material or equipment unless subsequently agreed to by the government as mutually agreed upon and mutually beneficial.

3.3 Utilities: All utilities in the facility will be available for the contactor’s use in the performance of this contract. The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

4.0 Contractor Furnished Items: Materials, Equipment, Services and Deliverables:

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph

3.0, the contractor shall furnish everything required to perform these services as indicated in

Paragraph 1.1 and Exhibit 1.

4.2 Proposal Content: to be provided in 8x11 report format, minimum legal font size 10.

(footnotes do not have to meet minimum font). Refer to section 00110 of the solicitation. Refer to Paragraphs 4.2.1 through 4.2.2 in this Performance Work Statement (PWS) for supplemental directions on how to complete Volume 1, Price/Cost Information and Pro Forma Documents.

4.2.1 The proposal content for this project is outlined in the submission requirements and

Instructions in section 00110 of this Solicitation. Additional information related to the design and construction of the project outlined in the government’s concept should be included in a separate divider in Volume 1, noted as Section B. Section A will have the standard Pro Forma

Price Proposal. Offerors are cautioned to submit enough information to enable the evaluators to fully ascertain each offeror’s capability to perform all the requirements contemplated by the

PWS at the best value to the government.

4.2.1.1 This project requires layout and some minor installation arrangements, such as outline where panels will be installed in the mechanical rooms and installation of atenae. Offerors shall provide all price/cost information necessary to provide a meaningful basis for government's analysis and evaluation of price/cost for the project concept. The Offerors shall provide the elements of layout and design required to meet the expected performance and operational requirements of the project set forth by the government’s conceptual plans.

4.2.1.2 This is a best value proposal. Please include recommendations and suggested approaches if they become evident from review of the site and relevant information. One component of rating the quality of the submission for this project is the contractor’s effort to provide the best product and outline changes to the government’s concept that will improve in economy or quality over the provided details.

4.2.2 Submittals: See Exhibit 2. The Proposer shall provide the submittal data for all equipment items.

5.0 Technical Requirements:

5.1 New Fire Protection System will report to existing Monoco D-21 central receiving stations such that the fire alarm control operator will know exactly the location of the alarm, what type of initiating device alarmed and the location, to include building number and room number of the device.

5.2 The system will be commissioned through an independent fire alarm certification. Local

Base officials will observe the certification

5.3 Each combined Fire Alarm Control Panel will have one bass notification speaker which will be tested as part of commissioning

6.0 Applicable Publications: The fire Alarm system will follow these publications. The contractor will identify areas of conflicts and they will be resolved by the BCE. Because the system is an existing older system some exceptions to the latest publications might apply. The goal of the BCE is to provide a fully functional system that meets the intent without comprising the project.

Publication

Date of Publication Mandatory or

Advisory

Website

UFC latest Mandatory YES

NEC latest Mandatory YES

ANGETL15-01-03 latest Advisory No

NFPA latest Mandatory YES

EXHIBIT 1

Performance Requirements Summary

This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

PWS Paragraph Task Performance

Standard

Acceptable

Quality Levels

(AQL)

Surveillance Method /

By Whom

5.1 The contractor

will install Fire

Alarm Panels, devices, raceway, wiring in accordance with prescribed standards

System will provide 100% fire protection for all occupants of all buildings

Systems must operate 100% of the time

COR will review installation periodically and verify which systems are being installed

1.5.3.3 /5.2 Independent certification testing will be accomplished

System will meet certification specifications according to

NFPA regulations

Every system will be tested and confirmed operational

COR and appropriate

Base officials will observe the certification process

5.3 Mass

Notification limited capability will be tested

System will be able to meet the intent of Mass

Notification

Each building will have one functioning

Mass

Notification

Speaker

COR and appropriate

Base officials will observe the certification process

EXHIBIT 2

Deliverables Schedule

Equipment, shop drawings and material

When is deliverable due

Number of

Copies

Medium/Format Submit

To

Request for

Proposal

(4.2.1,4.2.3, ,4.2.4)

Date to be set by the KO 3/1 Ring

Binder/Electronic

KO

Any Studies and submittals

With Proposal, section

4.2.4

3 (tabbed by each line item)

Ring Binder KO

Schedule of Values for billing purposes

Within one week of

Notice to proceed

3 (spreadsheet) Ring Binder COR, KO

Project Schedule Prior to, or at the Pre-construction Meeting

3(Spreadsheet) Ring Binder COR,KO

Equipment

Submittals on all devices and support elements

Due prior to installation start date or prior to installation of those particular items

3 hard copies

8x11 format

Ring Binder, Hard

Copy, COR

Proposed drawings, general specifications or sequence of events

Due prior to installation start date

3 hard copies

8x11 format

Ring Binder, Hard

Copy, COR

Final “as built” drawings or sequence of events documentation

Within one month of final commissioning date

2 copies Electronic (Auto

Cad) / Hard Copy

COR

Operations and

Maintenance

Manuals

On commissioning date 2 copies per building

Electronic /

Ring Binder

COR

Preventative

Maintenance

Schedule for all systems

On commissioning date 2 copies Electronic / Ring

Binder

COR

DD Form 1354; a list of all installed equipment, location and cost

Prior to final commissioning Date

2 copies Electronic / Ring

Binder

COR