Lodging_Contract_Statement_of_Work.docx

STATEMENT OF WORK FOR

UTA WEEKEND LODGING ACCOMODATIONS ATLANTIC CITY AIR NATIONAL GUARD BASE

1. DESCRIPTION OF SERVICES

1.1 This statement of work (SOW) is to provide drill weekend lodging accommodations for eligible military personnel. Facilities shall be located within a 20-mile radius of Atlantic City Air National Guard Base, Egg Harbor Township, New Jersey 08234, and shall be compliant with the Hotel and Motel Fire Safety Act of 1990 (Public Law 101-391).

1.2 FACILITIES

1.2.1. The contractor must be capable of providing single and double occupancy units. All units shall be categorized as "non-smoking".

1.2.2. The contractors' property and units shall meet or exceed industry standards for cleanliness and decor. The contents of each room shall not be at the end of its life cycle, showing worn or shabby appearance. Each unit shall be fully furnished, and as a minimum, shall consist of:

a. Bed size shall meet the industry standard for either single or double occupancy

b. Private bath and shower facilities, with hair dryers

c. Central or individual heating and air-conditioning

d. Color television, to include basic cable or satellite service

e. Bed, dresser/chest of drawers, desk and chair

f. Telephone service for local calls only. (Guests are responsible for their own long distance charges and will not be paid for under this contract.)

g. Iron and ironing board

h. All linens (bed & bath) shall be provided

1.2.3. The following utilities will be included in this agreement: Water, Gas, Electricity, Basic Cable TV, Wastewater, Trash, Snow Removal, Lawn Service and Local Phone (no long distance).

1.2.4. The contractor shall provide a daily cleaning service.

1.2.5. Laundry facilities (washers & dryers) must be available, within the property, for occupants use.

1.2.6. Individual units shall have secured access.

1.2.7. All entry doors for main building entrances shall have controlled secured access.

1.2.8. The contractor shall provide on-site police/security. Contractor will share any information/documentation regarding reported and/or suspected criminal activity upon request.

1.2.9. The contractor employees are required to have background checks

1.2.10. The cost of providing the described lodging, including all utilities and miscellaneous services and supplies, shall be included in the set contract rate.

1.2.11. Facility must meet state and local business public health and safety guidelines. Management must notify 177th Services within 24 hours of any health or safety violation.

1.3 RESPONSIBILITIES

1.3.1 Each Wednesday prior to the UTA weekend, a list will be provided to the hotel, which indicates each member's name, rank, gender, whether they are authorized single or double occupancy and 1 or 2 night's stay. It is the responsibility of the hotel to check each person against that list to determine eligibility prior to check-in.

1.3.2 Following each UTA weekend, invoices shall be submitted electronically via Invoice, Receipt, Acceptance, and Property Transfer (iRAPT). The hotel must notify the 177FW Services Flight of any personnel that made a reservation but who did not occupy a room as well as the list of individuals using contracted quarters.

1.3.3 Problems encountered by the hotel should be immediately brought to the attention of the l 77th Fighter Wing Services Flight or l 77th Fighter Wing Contracting office. Only Individuals from the 177th FW Contracting office can authorize modifications to the contract.

1.4 SERVICES OUTSIDE THIS CONTRACT

1.4.1. Any additional arrangements required by the occupant(s) such as telephone calls and room services outside the scope of services identified in this SOW, will be between the individual and the owner. The individual must pay any taxes applicable to such arrangements. The Government is tax-exempt.

1.4.2. The Government shall not be held financially responsible for damages to contractor facilities. The responsibility shall rest with the individual occupying the facility and should be resolved to the satisfaction of both parties prior to the individuals' departure.

1.4.3. Any unit member with the rank of E-7 or above who is authorized contract quarters may be accompanied by his/her immediate family. Members wishing to bring family members must inform the hotel when they make their reservation. Any additional costs, to be determined by the hotel, will be paid by the unit member (see 1.4.1).

2. SERVICE DELIVERY SUMMARY (SDS)

If applicable, facility is compliant with the Hotel and Motel Fire Safety Act of 1990 (public Law 101-391).

(Para. 1.1) Annual visit to facility ensures compliance with PL 101-391 has been met.

DATES OF SERVICE

2.1. The dates authorized to stay during UTA weekends for the upcoming fiscal year. Dates are published annually on an M-Series special order, which will be provided within 30 days of publication. Dates are subject to change and will be coordinated in the event a change is required.

3. QUANTITY OF SERVICE

3.1. The annual requirement is 1030 room nights per year. Room nights will be required on Wednesday, Thursday, Friday, and Saturday (approximately 5 Wednesday and Thursday nights) on specified drill weekends and Fri & Saturday nights on standard drill weekends. The hotel must guarantee rooms until Noon, EST, on the Wednesday prior to the scheduled drill. Any rooms not requested on the list provided by the 177FW Services Flight, will be released back to the hotel for general sales. The hotel must hold no less than 85 room nights per monthly drill.

3.2. The 177 FW intends to award two (2) contracts for this requirement guaranteeing payment for 475 room nights per contract per year.

3.3. Distribution of monthly quantity is IAW the annual M-Series Order and will, in general, consist of 60% double occupancy, 40% single occupancy.