MEDICAL RECORDS TECHNICIAN SOLICITATION W912K6-22-Q-0035 QUESTIONS AND ANSWERS.pdf

Question No.

QUESTIONS

1 The pandemic has strained healthcare talent resulting in a limited pool of candidates looking for work, therefore will the government consider adjusting the PWS minimum required experience for the Medical Records Technician to say " 1.4.7 Special Qualifications: The Contractor shall provide two Medical records technicians with a minimum 3 years of full-time experience managing military medical records or managing medical records in a hospital setting?

2 Does the government foresee the contract being needed after the 12 months?

3 Does the government intent to award the contract prior to end of the fiscal year 2022 or in fiscal year 2023?

4 Please confirm if this solicitation is Total Small Business Set-Aside.

Are contractors required to use the SCA wage determination for this opportunity? If so, please clarify which job title contractors should use for services required?

6 Will the government provide SOFA or Logistical support for this role?

7 Is this is a follow-on requirement or a new contract? If it is a follow on contract, could you please provide the incumbent contract number and the awarded price?

Please confirm what would be the candidate Education/Degree requirement for this role?

9 Based on PWS under paragraph 1.4.12 Contractor Travel, it states:

1.4.12 Contractor Travel: Travel shall be in accordance with the Joint Travel Regulation. Travel may be required for all Contractor personnel performing on this requirement. Contractor shall be required to comply with travel policies as outlined in the DoD Financial Management Regulation and the Joint Travel Regulation (JTR).

Please confirm where are the travel destinations required to perform this service?

- How many travel/s required in one year?

- What are the cost associated with the travel requirement?

- Who will pay/shoulder the cost?

10 Please confirm what are the provided Contractor Furnished Equipment (GFE) to support for this role.

MEDICAL RECORDS TECHNICIAN SOLICITATIO

11 Based PWS under paragraph 1.4.4 Place and Performance of Services, it states:

1.4.4 Place and Performance of Services: The contractor shall provide two (2) Medical records Technicians. Routine coverage is required between the hours of 0630 thru 1700 Tuesday through Friday except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Occasional work will be required on a Saturday or Sunday, or both. The work week will not exceed 40 hours.

Performance shall be at Camp Fretterd Military Reservation, 5555 Rue Saint Lo Drive, Reisterstown, MD 21136, BLDG 205.

Based on the attached COMBO, page 3 CLIN, it states:

CLIN Description QTY Unit of Issue Unit Price Total Price 0001 Two (2) Medical Records Technician 12 Months

TOTAL COST

Does it mean that the (2) Medical Records Technician will share with the working hours?

Like they will share with the 40 hours a week?

12 Referencing section: The contractor shall provide two (2) Medical records Technicians.

Routine coverage is required between the hours of 0630 thru 1700 Tuesday through Friday.

If a medical record technician is out for sick time or accrued vacation time, is the contractor required to have a backup person to fill in for the medical record technician?

13 Based on PWS under paragraph 1.4.8 Post Award Conference/Periodic Progress Meetings, it states:

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR Subpart

42.5. The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

- Please confirm if the awarded contractor company representative should be present (on site) in the post award conference mentioned above?

14 Will the government please provide an estimate of weekend work expected?

15 Will access to the government facility be granted during the weekend?

16 Will the government consider adding option years to this contract?

17 How will the government evaluate past performance?

18 Will alternate work locations be used in the event of gate closures, acts of nature, and weekend work?

Government Responses

No. There are incumbents that are interested in continuing to work for a new company.

It has yet to be determined.

FY 22

Per Para 5 on COMBO/Solicitation:

This solicitation has been set aside for 100% Small Business under the 561110 NAICS Code, with a small business size standard of $22,000,000.00. The PSC code is R617. The Government intends to award a Single, Firm-Fixed Price order.

Per Service Contract Act WD - 2015-4265 Contracts subject to the Service Contract Act are generally required to pay at least the applicable minimum wage rate required under Executive Order 14026 or Executive Order 13658. Medical Records Technician will be the job title contractors should use for services Please define "SOFA" . There is no logistical support for this position.

This is a new requirement .

High School diploma at a minimum. Some college prefered.

There are no travel requirements associated with this contract.

Basic office supplies, computer, phone, work station, copier, fax machine.

ON W912K6-22-Q-0035 QUESTIONS AND ANSWERS

Yes. The place of performance is Camp Frettered Military Reservation.

No. There are two medical records technicans each working 40 hours a week.

No

Yes. 1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR Subpart 42.5.

Per 1.4.4 Place and Performance of Services, weekends will not be worked.

Per 1.4.4 Place and Performance of Services, weekends will not be worked.

Not at this time.

It will be evaluated by "Acceptable or Unacceptable"

Please refer to 1.4.4.2

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