PWS_DFAC_JAN-APR.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

MDARNG Catered meal Feeding

1. General:

1.1 Scope:

The purpose of this requirement is to provide nutritional balanced meals to both Maryland Army National Guard (MDARNG) Soldiers and Free State Challenge (FSC) students and cadre. This requirement is designed to be flexible, responsive, and meets the ever-evolving needs of the government. AR 30-22 and TB Med 530 Tri Service Food Code establishes government and army standards of food quality and sanitation procedures that must be meet when providing meals for Soldiers and government employees . The main goals are to produce and serve three hot meals 7 days a week.

1.1.1 The MDARNG Food Service Office requires both Cooks, and janitorial services.

The cooks position may be filled by any qualified person but at a minimum have a current Safe Serve Certificate.

1.1.2. The Contractor shall furnish all labor and services required to provide a wide range of cooking and janitorial services related to feeding and cleaning for the MDARNG and FSC.

1.1.3 Period of Performance (PoP): The period of performance shall be 5 January 2017 through 30 April 2017.

1.1.4 Approved menu: The Contractor will furnish a 14 day menu that meets the MDARNG menu guideline (appendix A) for review with their proposal. Once the menu is reviewed and market accepted by the MDARNG the contractor my not change the menu. The Contractor can substitute one day or another day. All items listed must be presented and offered for the meal.

1.2 Background: The Maryland Army National Guard has been operating a dining facility at Edgewood to provide meals to the 70th RTI, RSP, and Free State Challenge for over a year. Starting January 2016 the dining facility is under remodeling which is schedule to take a year. During this time the 70th RTI, RSP and Free State Challenge will need a contract to provide you meals for Soldiers and cadets.

1.3 Quality Control (QC): The Contractor shall provide a preliminary Quality Control Plan (QCP) with their proposal The QCP shall include a detailed discussion of the steps proposed to ensure quality, adherence to schedule, proactive communication and adherence to budget. The QCP shall include a description of corrective action steps to take should the Contractor performance be substandard. An organizational depiction of the project team and chain(s)-of-command shall also be included in the QCP. The QCP shall be submitted as part of the proposal.

1.3.1 Quality Assurance (QA): The Government shall develop and utilize a quality assurance plan. This plan shall be primarily focused on what the Government must do to ensure the contractor has performed in accordance with the performance standards.

It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)).

1.3.4 Place and Performance of Services:

Contract services shall be provided Monday through Sunday at Aberdeen Proving Ground-South, Edgewood Area, Building E-4101, and Gunpowder, MD 21010.

1.3.4.1 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.3.4.2 The contractor’s employees shall become familiar with and obey the regulations of Aberdeen Proving Ground - South including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times. The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance.

1.3.5 AT Level 1 Awareness Training (AT): Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.3.5.1 COMSEC/IT Security. All communications with DOD organizations are subject to communications security (COMSEC) review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DOD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DOD organizations. Therefore, the contractor is advised any time contractor place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DOD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings

1.3.6 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.3.6.1 Key Control. The contractor will have access to the key for Building E4041 and must ensure that the key is returned to the lock box located at building E4225. If the key is lost or stole the contract must report the lost immediately to the COR.

1.3.6.2 Lock Combinations. The contractor will been give the access code to the key box located outside of building E4225.

1.3.7 Meal Times. Contractor will ensure that all meals are prepared and ready to serve at the following meal times. Contractor will stay open for the full allotted time.

Breakfast: 0630-0830 Lunch: 1100-1300 Dinner: 1700-1900

1.3.8 Responsible for feeding Soldiers and Free State Challenge.

1.3.9 Responsible for providing all products required to prepare meal.

1.3.10 Responsible for cleaning and sanitizing all kitchen equipment, serving lines, serving utensils, and cooking equipment.

1.3.11 Responsible for cleaning all dining area’s to include wiping down tables and chairs, swiping, moping, and vacuuming carpeted areas.

1.3.12 Responsible for removing all trash from the building.

1.3.13 Responsible for providing all paper products, ie plates, flatware, napkins, and cups.

1.3.14 Responsible to lock building at end of shift.

1.3.15 Ensures all meals served are at proper temperature in accordance with TB Med 530 Tri Service Food Code.

1.3.16 Must offer substitute protein when pork is served, minimal of 10%.

1.3.17 Follow the regulations and policies applicable to preparing and serving meal to Army Soldiers, to include the AR 30-22 and TB MED Tri Service Food Code and other applicable guidance.

1.3.18 Prepare bag/box lunch meals in accordance with MDARNG guidelines (Appendix A)

1.3.19 Prepare meal to be served out of Insulated Food Containers (IFC), that will be furnished by military organization request them.

1.3.20 Provide all condiments for meals ie, sugar, coffee creamer, salt, pepper, jelly, butter, etc…

1.4 Critical Areas: During the award process areas list in Appendix B will be used and deemed critical and must be submitted with the proposal. This area’s will be used during the selection process to evaluate potential contractor proposals.

1.4.1 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the Contracting Officer (KO). The KO, Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor performance.

1.5 The contactor shall provide a primary point of contact and alternate who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the individual is absent, shall be designated in writing to the COR/KO. The individual or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The individual shall work with the COR, (or the KO if a COR is not assigned), to resolve issues, receive technical instructions, and ensure adequate performance of services.

The individual(s) shall ensure contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The individual(s) shall ensure contractor employees understand services performed outside the scope of the contract are not permitted.

1.6 Identification of Contractor Employees: Contractor employees will require badges to be worn at all times in the performance of this contract. All contractor personnel attending meetings, answering Government telephones are required to identify themselves as contract employees to avoid creating an impression they are Government employees. The contractor shall ensure all documents or reports produced by contractor personnel are suitably marked as contractor products or contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non-Government entities/ Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed. The contractor shall retrieve all identification media (including vehicle passes) from their employees who depart employment for any reason. All identification media (i.e., badges and vehicles passes) shall be returned to the COR/KO within 14 calendar days of an employee’s departure.

1.7 Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions will be taken against employees for violations of this policy. Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment. The Contractor shall take appropriate action, up to and including termination, against employees or subcontractors violate the US Government policy as described at FAR 22.17.

1.8 Contractor Travel: Travel shall be in accordance with the Joint Travel Regulation.

Travel may be required for all Contractor personnel performing on this requirement.

Contractor shall be required to comply with travel policies as outlined in the DoD Financial Management Regulation and the Joint Travel Regulation (JTR).

1.9 Data Rights. N/A. No military data will be transmitted, shared or dispersed to a DoD recipient without the approval of the COR.

1.10 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.11 Transition: None

2. Definitions and Acronyms:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations.

This individual has authority to provide technical direction to the Contractor as long as the direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output which does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE.A deliverable is anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel who may be required to be used in the performance of a contract as Key Personnel listed in the PWS.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The government procedures to verify services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE. SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure the quality of an end product or service meets contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 ACRONYMS:

AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation AT/OPSEC Antiterrorism/Operational Security CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services IA Information Assurance IS Information System(s) KO Contracting Officer OCI Organizational Conflict of Interest ODC Other Direct Costs PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

3.0 Government Furnished Property, Materials, and Equipment (GFP/M/E):

3.1 Property: Building E4041, APG-S, Edgewood Area, Gunpowder, MD 21010.

3.2 Materials: Government will provide all cleaning materials ie. Floor cleaner, bleach, brooms, mop bucket etc…

3.3 Equipment: The government will provide equipment to hold and serve the meal, as well as equipment needed for the cleaning of the dinning area.

3.4 Services: None

3.5 Utilities: Government will provide all utilities to room and maintain building E4041.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E): Name Tag.

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as required by the contract.

4.2 Secret Facility Clearance: Not required.

5.0 Requirements: The intent of this requirement is to provide catered meals, bag/box lunch to feed both MDARNG Soldiers and Free State Challenge.

5.1 Contractor shall provide at a minimum a certified Safe Serve cook, 1 Server, and 1 Janitor. This number may be increased to meet the day to day operations.

5.1.1 The Government will provide training in a classroom for Army Food Safety and Sanitation.

5.2 Contractor Manpower Reporting Application (CMRA):

5.2.1 The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the National Guard Bureau via a secure data collection site.

5.2.2 The contractor shall completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs shall be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at http://www.ecmra.mil.

http://www.ecmra.mil/ http://www.ecmra.mil/

DELIVERABLES

Contract Objective: The purpose of this requirement is provide cater meals to MDARNG and Free State Challenge

Deliverable

Performance

Standard

Acceptable Quality Level (AQL)

Method Used

/ Frequency

Prepare & Serve meals 1.3

Prepare approved meals and feed Soldiers and Free

State Challenge. Ensure meals are at proper temp.

Periodic spot checks

Clean and Sanitize

Service lines

1.3 Ensure all service lines are clean and sanitized after

each feeding period

Clean Dining Area 1.3 Ensure that dining area is cleaned after each feeding period. To include tables wiped down, floors sweep and moped

Secure Building 1.1 All doors and windows are locked and secured at the end of the day

Provide Box/Bag lunches and FIC

1.3 Prepare and provide Box/Bag lunches to requesting

units

Prepare and pack IFC for Requesting units

QASP

Quality Assurance Surveillance Plan (QASP)

1.0 Purpose: This Quality Assurance Surveillance Plan is a government-developed document used to determine if the contractor’s performance meets the performance standards contained in the contract. The QASP establishes procedures on how this assessment/inspection process will be conducted. It provides the detailed process for a continuous oversight process:

- What will be monitored

- How monitoring will take place

- Who will conduct the monitoring

- How monitoring efforts and results will be documented

1.1 The contractor is responsible for implementing and delivering performance that meets contract standards using its Quality Control Plan. The QASP provides the structure for the government’s surveillance of the contractor’s performance to assure that it meets contract standards. It is the government’s responsibility to be objective, fair and consistent in evaluating contractor performance.

1.2 The QASP is not part of the contract nor is it intended to duplicate the contractor’s quality control plan. This QASP is a living document. Flexibility in the QASP is required to allow for an increase or decrease in the level of surveillance necessary based on contractor performance.

1.3 The government may provide a copy of the QASP to the contractor to facilitate open communication. In addition, the QASP should recognize that unforeseen or uncontrollable circumstances might occur that are outside the control of the contractor.

1.4 Bottom line, the QASP should ensure early identification and resolution of performance issues to minimize impact on mission performance.

1.4.1 Authority

Authority for issuance of this QASP is provided under Part 46 of the Federal Acquisition Regulation, Inspection of Services clauses, which provide for inspection, acceptance and documentation of the service called for in the contract or order. This acceptance is to be executed by the contracting officer or a duly authorized representative.

1.4.2 Roles and Responsibilities

The following personnel shall oversee and coordinate surveillance activities.

1.4.2.1 Program/Project Manager (PM) – The PM (if the individual’s supervisor) nominates (or request the individual’s supervisory nominate the COR using VCE- COR or as directed by the Contracting Officer based upon the dollar value of the action. The PM/Supervisor ensures the COR is meets all COR training requirement outlined by the Contracting Office for the action before taking action regarding the nomination of the COR. The contract shall not be awarded until a qualified COR is appointed in writing by the Contracting Officer. The PM/Supervisor is not authorized to perform any COR duties but provides support to help the COR properly provide the necessary federal government oversight needed. The PM/Supervisor is required to include the performance of the COR in the COR/s annual performance rating. While the PM may serve as a direct conduit to provide Government guidance and feedback to thru the COR to the Contractor on technical matters, they are not empowered to make any contractual commitments or any contract changes on the government’s behalf. It is highly recommended the PM/Supervisor also nominate an alternate COR.

1.4.2.2 Contracting Officer (KO) – The KO shall ensure performance of all necessary actions for effective contracting, ensure compliance with the contract terms, and shall safeguard the interests of the United States in the contractual relationship. The KO shall also ensure the contractor receives impartial, fair, and equitable treatment under this contract. Determine the final assessment of the contractor’s performance.

1.4.2.3 Contracting Officer’s Representative (COR) The COR is responsible for providing continuous technical oversight of the contractor’s performance. The COR uses the QASP to conduct the oversight/surveillance process. The COR shall keep a Quality Assurance file that accurately documents the contractor’s actual performance. If required to use VCE-COR by the Contracting Officer, the COR will always make sure these records are accurately and timely uploaded to the VCE-COR system. The purpose is to ensure the contractor meets the performance standards contained in the contract. The COR is responsible for reporting early identification of performance problems to the KO. The COR is required to provide an annual performance assessment (or more frequently as directed by the Contracting Officer) to the KO which will be used in documenting past performance. The QASP is the primary tool for documenting contractor performance. The COR is not empowered to make any contractual commitments or to authorize any contractual change on the Government’s behalf. The COR shall meet with the KO periodically as directed (usually monthly or quarterly at a minimum) to discuss the CORs performance. These meeting are in addition to the progress and similar type meeting involving at a minimum the contractor, COR and KO. The COR and alternate as applicable should communicate frequently to ensure both are aware of the current on-going oversight status and contract performance status.

2.0 Government Contract Surveillance

The goal of the QASP is to ensure contractor performance is effectively monitored and documented. The COR is responsible for maintaining quality assurance surveillance for the federal government. The COR will ensure monthly quality assurance inspections are accomplished accurately and timely (frequency may change as determinate by each State KO and customer). All records shall be uploaded to VCE-COR as applicable. (STATES if VCE-COR is not applicable revise)

3.0. Surveillance Matrix

The Surveillance Matrix (Attachment 1) is the list of performance objectives and standards that must be performed by the government. This matrix details the method of surveillance the COR will use to validate and inspect these performance elements. Inspection of each element will be documented in the COR file.

3.1 Performance Rating Definitions

In evaluating the quality of contractor’s performance, the following performance ratings may be used.

Performance objectives define the desired outcomes. Performance Standards define the level of service required under the contract to successfully meet the performance objective. The inspection methodology defines how, when, and what will be assessed in measuring performance. The Government performs surveillance, using this QASP, to determine the quality of the contractor’s performance as it relates to the performance element standards.

Performance Rating

Criteria

Excellent / Outstanding

Performance meets contractual requirements and exceeds many to the government’s benefits. The contractual performance of the element or sub-element being assessed was accomplished with no problems and contractor actions were highly effective.

Very Good Performance meets contractual requirements and exceeds some to the government benefits. The contractual performance was accomplished with few minor problems for which corrective actions taken by the contractor were effective.

Good Performance meets contractual requirements. The contractual performance contains some minor problems for which corrective actions taken by the contractor were satisfactory.

Marginal Performance does not meet some contractual requirements. The contractual performance reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear marginally effective or were not fully implemented.

Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance contains serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

3.2 Corrective Action Report (CAR) (See attachment 2)

Used identify, document and resolve issues or performance concerns/failures.

3.3 Customer Complaint Form (See attachment 3)

Provides a format for customers who are support by the contractor to report on the contractors performance (For Agency use – Remember customers do not know what the contract requirements are). CORs should use this as method to become aware of issues but these forms are not to be used to evaluate the contractor unless complaint is valid and applicable to the contract (consult with Contracting Office if there are any questions).

3.4 Performance Assessment Report (States are recommended to develop their own local form for use by the COR to report the period (monthly or as directed by the KO) assessments of the contract performance.

Attachment 1: Surveillance Matrix

Requirement Indicators Standards-Criteria for Acceptance

Minimum AQL Method of Surveillance

Corrective Actions

Quality Control Plan

Quality Ensures contractor will maintain a high quality standard for completing the requirements of the contract

QCP will be submitted with proposal

Observation, reporting, and Inquiry

No less than 24 hours of receiving report that requirements have not been met, contractor will take proper action to research and resolve identified issue.

Food Quality Quality Ensures Contractor is providing approved meals to Soldier and students

Periodic on the spot checking

At a minimum once a week

Observation Contractor will evaluate items being served and address any issues.

Building Cleanliness

Quality Once a week Full checklist once a month

Once a month throughout contract.

Checklist Contractor will receive a copy of the checklist and make any changes required

Attachment 2: Corrective Action Report (CAR)

CORRECTIVE ACTION REPORT (CAR)

(If more space is needed, use reverse and identify by number)

1. CONTRACTOR

2. CONTRACT NUMBER

3. TYPE OF SERVICES

4. FUNCTIONAL AREA

5. SUSPENSE

DATE

6. CONTROL

NUMBER

7. DEFICIENCY MAJOR MINOR

FINDING:

FINDING IMPACT:

Please respond with a written corrective action plan that details the corrective action of the cited deficiency, the cause of the deficiency, and actions taken to prevent recurrence by Suspense Date in Block 5. If date was not entered in Block 5, the contractor is not required to provide a response.

8. QUALITY ASSURANCE PERSONNEL (COR)

TYPED NAME AND GRADE

SIGNATURE AND DATE

9. ISSUING AUTHORITY

TYPED NAME AND GRADE

SIGNATURE AND DATE

10. COR RESPONSE TO CONTRACTOR CORRECTIVE ACTION AND ACTION TAKEN TO

PREVENT RECURRENCE

11. COR DETERMINATION

ACCEPTED REJECTED

12. CLOSE DATE

Attachment 3: Customer Complaint Record

CUSTOMER COMPLAINT RECORD

DATE/TIME OF

COMPLAINT

SOURCE OF COMPLAINT

ORGANIZATION

BUILDING

INDIVIDUAL

PHONE

NATURE OF COMPLAINT

CONTRACT REFERENCE

VALIDATION

DATE/TIME CONTRACTOR INFORMED OF COMPLAINT

ACTION TAKEN BY CONTRACTOR

Appendix A

NGMD-LCC-LOZ 1 December 2016

MEMORANDUM FOR SEE DISTRIBUTION

SUBJECT: Catered Meal Guidelines for MDARNG Units

1. A catered meal (as defined by DA Pam 30-22) is a meal prepared in a commercial establishment for consumption on the premises; or delivered to a specific location for consumption; or prepared at the consumption site using the caterer’s portable equipment and subsistence supplies.

2. Catered meal menu must be approved by the MDARNG Food Program Office. Menu should have alternative items for Soldiers that have food or religious diets.

3. Catered Meals must be nutritionally balanced for the Soldier Athlete. Catered meals will consist of at least one (1) of each of the following:

Meals / Menu’s items:

The following items and portion sizes must be followed when making your menu.

Breakfast:

Dry assorted cereal 8 ounce

6 ounce egg

Breakfast protein (bacon, sausage, ham) 2 per serving

Starch (hash browns, grits, breakfast potatoes) 6 ounce serving

Bread (pancakes, french toast, waffles, Toast) 2 per serving

Fruit (apple, banana, orange) 1 per serving

Juice 8 ounce (apple, orange, cranberry)

Milk 2% ½ pint per serving

Chocolate milk 1% ½ pint per serving

Coffee 8 ounce

Eggs sandwiches, cream chip beef, can be used as substitutes to menu items

Lunch / Dinner:

One (1) 8 ounce (minimum) portion of protein (i.e. poultry, beef, pork or fish).

One (1) starch 6 ounce (i.e. rice, potatoes, stuffing)

One (1) vegetable 6 ounce (i.e. green beans, corn, carrots)

One (1) salad 6 ounce (i.e. mixed greens, carrots, tomatoes, cucumbers)

Two (2) slices of bread (white, wheat, rye, dinner rolls can be substituted)

One (1) dessert (i.e. cookies, cake, pie)

One (1) drink 8 ounce (Ice tea, fruit punch, soda)

One (1) glass of water 8 ounce

One (1) milk 2% ½ pint (chocolate milk can make up 1/2 in order)

If a pork is being used and alternative meat most be provide. Chicken or beef for at least ¼ of total items provide.

Contactor will need to provide a 14 day menu that will be reviewed and approved by the G4, USPFO, and State Surgeons Office.

4. Catered meals may be provided in the form of a boxed lunch when dictated by training. Boxed lunches must be nutritionally adequate for the Soldier Athlete. Boxed lunches will consist of at least one (1) of each of the following:

a. Wholesome protein based sandwich on enriched bread or a roll with lettuce and tomato (i.e. roast beef, ham, turkey, tuna salad)

b. Bag or package of chips, pretzels or snack crackers.

c. Cup of deli style salad (i.e. potato salad, macaroni salad, coleslaw)

d. One piece of fruit or fruit cup.

e. Dessert (i.e. cookies, packaged cake)

f. Beverage (i.e. Soda, Juice, Bottle water)

5. POC for this memorandum is SSG Zachary Mitchell at (410)-612-4198 or via email at zachary.t.mitchell6.mil@mail.mil

DISTRIBUTION: A (-MDANG) JEFFREY M. KNEPSHIELD

COL, LG, MDARNG

Deputy Chief of Staff, Logistics

Appendix B

NGMD-LCC-LOZ 1 October 2016 mailto:zachary.t.mitchell6.mil@mail.mil

MEMORANDUM FOR SEE DISTRIBUTION

SUBJECT: Critical Areas of Emphasis for Contract Cater Meals.

1. The following areas are of special emphasis that will be used to evaluate and determine awarding the contract. Contractors should ensure that identify and explain how these areas will be meet in their proposal.

A. 14 Day Menu: Contractors must submit a 14 day menu that meets all meal requirements list in Appendix A (Catered Meal Guidelines for MDARNG Units).

B. Time & Temperature: Contractors must ensure all time and temperatures are meet and maintained that are listed in the TB Med 530 Tri service Food Code.

C. Staffing / Personnel: Contactors must ensure there are enough staff on hand to serve and clean the serving and eating areas. One staff member must be listed as the person in charge and be Serve Safe qualified and be able to present their certificate.

D. Meal times: Contractors must ensure that they can meet all meal / serving times listed in the statement of work.

E. Appearance: Contactors must ensure all of their staff are wearing professional clothing with the company’s logo and employees name easily readable. All employees must wear gloves when preparing or serving food.

Employees will be required to wear hair nets and beard nets while serving food.

F. Building Sanitation: Contractors will be responsible for cleaning and maintaining the eating area and serving area.

G. Pricing: All contractual proposals will be evaluated by the above listings as well as price per meal.

2. Once all proposals and received the Food Program Manager and two other members will review and ensure that this areas have been meet.

3. POC for this memorandum is SSG Zachary Mitchell at (410)-612-4198 or via email at zachary.t.mitchell6.mil@mail.mil

ZACHARY T MITCHELL

SSG, MDARNG G4

Food Program Manager mailto:zachary.t.mitchell6.mil@mail.mil