Instruction_to_Offerors.pdf

Instructions to Offerors

SUBMISSION REQUIREMENTS.

The offeror’s proposal must be submitted in three parts: Price proposal (using Price Example provided), Past Performance, and Technical Capability. Each of the parts shall be separate and complete so that evaluation of each may be accomplished independently. Evaluation will be conducted in accordance with Federal Acquisition Regulation (FAR) Part 13.106-2

1. Price Proposal: Offerors shall submit their cost Proposals in the format provided on

Enclosure 3-Price Example.

a. Note: Cost per Unit refers to Total cost per Facility.

b. Price per Unit shall include all cost factors to complete the surveys inclusive of travel cost to spend one full day at each facility. Price will not include cost for media and laboratory analyses.

2. Past Performance. The offeror must demonstrate, through past performance, an ability to perform the work described in this Request for Proposal for Industrial Hygiene requirements. Submit at least three (3) and not more than six (6) project samples of similar scope and magnitude described on the Enclosure 1; Statement of Work (SOW).

a. Personnel Staffing: The offeror shall identify all staff and subcontracting staff, as appropriate. Offerors must submit brief profiles of team, which they propose to assemble and assign for this project. The submission should describe the capabilities, talents and skills of each member. Minimal information to be presented in the profiles includes: training, areas of specific expertise, years of experience, years with the offeror’s firm, selected projects in which they have participated and professional affiliations. In addition, the offeror shall document the previous experience of key personnel in working together on similar projects.

3. Technical Capability: Offerors are required to submit a comprehensive and complete technical proposal that demonstrates their ability to perform the work described in this solicitation. Offerors are cautioned to be responsive to all of the requirements of Statement Of Work Section (2) and provide sufficient information to allow evaluation of the proposals per FAR Part 13.106-2. The technical proposal is expected to contain written It must be succinct, well written and presented in a clear straightforward manner in an 8.5" x 11" format not more than 5 pages in length..

Evaluation of proposal will be conducted in accordance with FAR 13.106- 2—Evaluation of Quotation or Offers.

13.106-2 -- Evaluation of Quotations or Offers.

(a) General.

(1) The contracting officer shall evaluate quotations or offers --

(i) In an impartial manner; and

(ii) Inclusive of transportation charges from the shipping point of the supplier to the delivery destination.

(2) Quotations or offers shall be evaluated on the basis established in the solicitation.

(3) All quotations or offers shall be considered (see paragraph (b) of this subsection).

(b) Evaluation procedures.

(1) The contracting officer has broad discretion in fashioning suitable evaluation procedures. The procedures prescribed in parts 14 and 15 are not mandatory. At the contracting officer’s discretion, one or more, but not necessarily all, of the evaluation procedures in Part 14 or 15 may be used.

(2) If telecommuting is not prohibited, agencies shall not unfavorably evaluate an offer because it includes telecommuting unless the contracting officer executes a written determination in accordance with FAR 7.108(b).

(3) If using price and other factors, ensure that quotations or offers can be evaluated in an efficient and minimally burdensome fashion. Formal evaluation plans and establishing a competitive range, conducting discussions, and scoring quotations or offers are not required. Contracting offices may conduct comparative evaluations of offers. Evaluation of other factors, such as past performance --

(i) Does not require the creation or existence of a formal data base; and

(ii) May be based on one or more of the following:

(A) The contracting officer’s knowledge of and previous experience with the supply or service being acquired;

(B) Customer surveys, and past performance questionnaire replies;

(C) The Governmentwide Past Performance Information Retrieval System (PPIRS) at www.ppirs.gov; or

(D) Any other reasonable basis.

(4) For acquisitions conducted using a method that permits electronic response to the solicitation, the contracting officer may—

(i) After preliminary consideration of all quotations or offers, identify from all quotations or offers received one that is suitable to the user, such as the lowest priced brand name product, and quickly screen all lower priced quotations or offers based on readily discernible value indicators, such as past performance, warranty conditions, and maintenance availability; or

(ii) Where an evaluation is based only on price and past performance, make an award based on whether the lowest priced of the quotations or offers having the highest past performance rating possible represents the best value when compared to any lower priced quotation or offer.

Drafted by: Gilbert Resto____________________ Date: 09/06/16

Approved by:____________________________ Date:_________________________