Attachment_1_142D_Sunshade_PWS_8_May_2019.pdf

AIRCRAFT SUNSHADE INSPECTION, 8 May 2019 (Ver. May 2018)

PERFORMANCE WORK STATEMENT

FOR

AIRCRAFT SUNSHADE INSPECTION

142D MAINTENANCE GROUP

OREGON AIR NATIONAL GUARD

PORTLAND ANG BASE

8 May 2019

1.0 General: This is a non-personnel services contract to provide aircraft sunshade shelter inspections, maintenance, and repair. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Scope: The scope of this service is to support existing aircraft sun shades at Portland ANG.

The 9 sun shades at Portland ANG are located on the flightline north of buildings 275, 265, 260 and 255. The Contractor shall inspect, maintain and repair aircraft sun shades, to include:

verification that the structures were built as specified, structural integrity, netting, lights, electric, bird nesting mitigation, lightning protection, obstruction lighting, safety reflective devices, and any other base-unique attached features, as applicable. The contractor shall provide documentation of inspection, maintenance, and repair. The contractor shall supply the appropriate equipment to perform all aspects of support, e.g., functioning lift systems, tools, trucks, etc. The estimated quantities of work are listed in Technical Exhibit 3, Workload Estimates.

1.2 Background: Preventative Maintenance is the basis of Air National Guard policy for aircraft sun shade sustainment. The government’s objective is to determine that the shelters have sufficient quality control and critical design checks to verify the design specifications were met by the manufacturer. In the Long term the government’s objective is to maintain structurally safe and reliable aircraft sun shades.

1.3 Period of Performance (PoP): The Period of Performance shall be one Base Year of 12 months and four (4) 12-month option years.

1.4 General Information:

1.4.1 Quality Control Plan: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he/she assures him/herself that his work complies with the requirement of the contract. One copy of the contractor's quality control plan will be provided to the contracting officer as part of the proposal submission. After acceptance of the quality control plan the contractor shall receive the Contracting Officer’s (KO’s) acceptance in writing of any proposed change to their QC system.

1.4.1.1 The contractor shall maintain an effective Foreign Object Damage (FOD) Prevention Program and Dropped Object Prevention (DOP) Program, IAW AFI 21-101 Chapter 11 _ 11.8 & 11.9; and AFI 21-101 ANGSUP Chapter 11 _ 11.8 & 11.9, Aircraft and Equipment Maintenance Management. The contractor shall maintain accountability/control all tools, equipment and hardware associated with the project to prevent the potential of Foreign Object Damage to Aircraft and Equipment. The contractor shall conduct daily FOD walks prior to the start of the work day and prior to leaving the site at the end of the workday.

1.4.2 Quality Assurance (QA): The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)).

1.4.3 Recognized Holidays: The following are recognized United States (U.S.) holidays. The contractor shall not perform services on these days:

1.4.3.1 New Year’s Day 1 January

1.4.3.2 Martin Luther King Jr. Day 3rd Monday in January

1.4.3.3 Presidents Day 3rd Monday in February

1.4.3.4 Memorial Day Last Monday in May

1.4.3.5 Independence Day 4 July

1.4.3.6 Labor Day 1st Monday in September

1.4.3.7 Columbus Day 2nd Monday in October

1.4.3.8 Veteran’s Day 11 November

1.4.3.9 Thanksgiving Day 4th Thursday in November

1.4.3.10 Christmas Day 25 December

1.4.4 Place and Performance of Services: The contractor shall provide services between the hours of 0700 – 1600 Monday – Friday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons.

Telecommuting is not authorized.

1.4.5 Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes. The contractor shall obtain personal identification passes for all employees and vehicle passes for all contractor and personal vehicles requiring entry onto Portland Air National Guard Base. The phone contact for the Security Forces Squadron and Fire Protection is 503-335-4752, 503-335-4911, and 911.

1.4.5.1 The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation.

Contractor employees shall only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times.

The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance.

1.4.5.2 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.5.3 Weapons, Firearms, and Ammunition: Contractor employees shall not possess weapons, firearms, or ammunition on themselves, or within any vehicle, while on a United States Air Force Base/Installation.

1.4.5.4 Security Reporting: to the 142 Security Forces Squadron regarding any information or circumstances that may pose a threat to the security of DoD personnel, contractor personnel, or government resources immediately upon discovery of the incident.

1.4.5.5 Photography: Contractor shall ensure no photographic equipment is permitted on the flightline by their personnel. If needed in the performance of their duties, contractor shall follow local base policies prior to taking photographs.

1.4.5.6 Flightline Drivers Training: All contractor personnel driving on or near the flightline shall complete flightline familiarization brief prior to operating vehicles on the flightline. The contractor shall coordinate with the using activity to arrange the flightline brief. Vehicles must have a valid POV pass & appropriate cone issued by Airfield Management prior to operating on the flightline. An escort may be required, as directed by Base Operations. No equipment shall be left unattended while working in these areas and the contractor shall ensure all foreign objects and debris produced by the contractor is removed prior to departing the flightline.

1.4.5.7 COMSEC/IT Security: All communications with DOD organizations are subject to communications security (COMSEC) review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DOD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DOD organizations. Therefore, the contractor is advised that any time contractor place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DOD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.5.8 Protection of Personally Identifiable Information (PII): The contractor shall protect all Personally Identifiable Information (PII) encountered in the performance of services in accordance with DFARS 224.103 and DoDD 5400.11, Department of Defense Privacy Program, and DoD 5400.11-R. If a PII breach results from the contractor’s violation of the aforementioned policies, the contractor shall bear all notification costs, call-center support costs, and credit monitoring service costs for all individuals who’s PII has been compromised.

1.4.5.9 The contractor shall return issued access passes to the 142 Security Forces Squadron upon departure or dismissal of each contractor employee, and shall obtain a receipt for each card and provide it to the COR.

1.4.5.10 AT Level I Awareness Training (AT): All contractor employees, to include subcontractor employees, requiring access Government Installations, Facilities and Controlled Access areas shall complete AT Level I awareness training within 10 calendar days after contract start date. Certificates of completion for each affected contractor employee and subcontractor employee shall submitted to the Contracting Officer Representative within 15 calendar days after completion of training. AT level I Awareness Training is available at the following website:

http://jko.jten.mil/courses/atl1/launch.html

1.4.5.11 OPSEC Training: Access and General Protection/Security Policy and Procedures. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR).

The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s Security Forces, Director of Emergency Services or local Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, HAF and/or local policy.

Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes. Requirement for OPSEC Training. In accordance with AFI 10-701, Operations Security, OPSEC PMs/NCOs/Coordinators will provide OPSEC training or training materials to contract employees within 10 days contract award. General organizational orientations may need to be supplemented by duty-related orientations in the work center targeted toward specific critical information and vulnerabilities associated with the work

1.4.5.12 Physical Security: Contractor shall comply with all applicable physical security regulations and procedures applicable to the Government locale. The contractor shall be responsible for safeguarding all Government property provided for contractor use. At the end of each work shift, all Government facilities, equipment, and materials shall be secured. Contractor shall not disclose and shall safeguard all procurement sensitive information, contractor’s proprietary data, computer systems and data, privacy act data, and Government personnel work products obtained or generated in the performance of this contract. Any documentation created in the performance of this contract is the Government property of the Oregon Air National Guard.

1.4.5.13 Special Qualifications: The contractor shall ensure all employees possess all required licenses for operating applicable equipment.

1.4.5.14 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition Regulations Subpart 42.5. The KO, Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s http://jko.jten.mil/courses/atl1/launch.html performance. At these meetings, the Contacting Officer will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.5.15 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, (or the KO if a COR is not assigned), to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.5.16 Identification of Contractor Employees: All contractor personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non-Government entities/ Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed. The contractor shall retrieve all identification media (including vehicle passes) from their employees who depart employment for any reason. All identification media (i.e., badges and vehicles passes) shall be returned to the KO within 14 days of an employee’s departure.

1.4.5.17 Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract;

procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.5.18 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government.

These documents and materials may not be used or sold by the contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.4.5.19 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 Definitions and Acronyms:

2.1.1 CONFIGURATION MANAGEMENT. Physical attributes or characteristics. Installation of original hardware/equipment.

2.1.2 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.3 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government.

Note: The only individual who can legally bind the Government.

2.1.4 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government designated by the KO to monitor contractor performance. Such appointment will be in writing and will state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5 CORRSOSION. The electrochemical oxidation of metals in reaction with an oxidant such as oxygen. Can occur in any environment.

2.1.6 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.7 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.8 FATIGUE. The progressive and localized structural damage that occurs when a material is subjected to cyclic loading.

2.1.9 FRATURE. The (local) separation of an object or material into two, or more, pieces under the action of stress.

2.1.10 FRAYING. To strain; chafe. To wear away (the edges of fabric, for example) by rubbing.

To become worn away or tattered along the edges. A frayed or threadbare spot, as on fabric.

2.1.11 HARDWARE. A general term for items such as fasteners, bolts, washers, wire, turn buckles, etc.

2.1.12 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.13 PREVENTATIVE MAINTENANCE. Encompasses the tasks necessary to prevent the premature failure of equipment and includes routine checks of all equipment, lubricating, greasing and oiling equipment parts/components on a regular basis, and the maintenance of

2.1.14 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.15 QUALITY ASSURANCE. The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.16 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.17 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.18 SERVICABLE. Safe for use and discrepancies do not pose a hazard to personnel, equipment and/or aircraft. Unit can expand upon specifics for this definition.

2.1.19 STRUCTURAL FAILURE. Loss of the load-carrying capacity below manufacturer’s design. Can refer to a component or member within a structure or of the structure itself.

2.1.20 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.21 UNSERVICEABLE. Presents a danger to personnel, equipment and/or aircraft. Unit can expand upon specifics for this definition.

2.1.22 WEAR. Erosion or sideways displacement of material from its "derivative" and original position on a solid surface performed by the action of another surface. Wear is related to interactions between surfaces and more specifically the removal and deformation of material on a surface as a result of mechanical action of the opposite surface.

2.1.23 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.24 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 ACRONYMS

ACO Administrative Contracting Officer AFI Air Force Instruction AFMAN Air Force Manual ANG Air National Guard AR Army Regulation AT/OPSEC Antiterrorism/Operational Security BLDG Building CM Contract Manager CMRA Contractor Manpower Reporting COB Close of Business COMSEC Communications Security COR Contracting Officer Representative DA Department of the Army DD254 Department of Defense Contract Security Classification Specification DFA Dining Facility Attendant (Contractor Employee) DFARS Defense Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation FPCON Force Protection Condition GFP/M/E/S Government Furnished Property/Material/Equipment/Services HAZMAT Hazardous Materials HQDA Headquarters, Department of the Army IA Information Assurance IAW In Accordance With IS Information System(s) KO Contracting Officer MSDS Material Safety Data Sheet MSG Mission Support Group NCO Non Commissioned Officer NGB National Guard Bureau NLT No Later Than OCI Organizational Conflict of Interest Overtime OT

ORE Operational Readiness Exercise ORI Operational Readiness Inspection PANG Portland Air National Guard Base PII Personally Identifiable Information PM Project Manager PMS Preventative Maintenance System POC Point of Contact PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RSD Regularly Scheduled Drill SFS Security Forces Squadron SSN Social Security Number USAF U.S. Air Force

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract.

3.1 Property: The Government will furnish the necessary work area for the contractor to perform services outlined in this PWS. No alterations to the facilities will be made without specific written permission from the contracting officer

3.2 Materials: The Government will not furnish the necessary materials and expendable operating supplies to perform service on listed equipment. The Government will reimburse materials that require replacement due to normal wear and tear. Contractor shall pay for replacement/repair of materials/equipment lost due to improper usage.

3.3 Equipment: The Government will not furnish equipment for the contractor in performance of this contract.

3.3.1 The government is responsible for:

3.3.1.1 Removal of any equipment or aircraft to provide a clear work area for the contractor to operate/maneuver utility vehicles.

3.4 Services: The Government will not provide services for the contractor in performance of this contract.

3.5 Utilities: All utilities in the facility will be available for the contactor’s use in the performance of this contract. The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

3.5.1 Refuse Collection: The Government will maintain the refuse service for the base/installation. Refuse container is available at buildings 142, size of container 8 cubic yard, type of refuse “garbage”.

3.6 Safety: Safety Notification and Reporting. Notify the CO and the COR/142 MXG Aircraft Sun Shade Manager of any mishap involving contractor personnel, AF assets, or AF operations, which result in injury, illness, or damage. Establish internal mishap notification procedures and brief all contractor personnel. Document the mishap notification briefing as part of initial safety orientation. Document and report any mishap using local base procedures. Provide a copy of all mishap reports to the KO and the 142 MXG COR Aircraft Sun Shade Manager. Injuries to contractor personnel shall be reported IAW OSHA requirements. Maintain copies of all mishap reports for one year

3.6.1 Contractor Liability: The contractor shall be liable and responsible for non-compliance of environmental safety and health (ES&H) provisions, and pay fines and fees resulting from improper contractor actions and/or process.

3.6.2 Spill Notification: Notify the CO and the COR/142 MXG Aircraft Sun Shade Manager immediately of any pollution incident, as per base requirements.

3.6.3 Safety and Health (S&H) Program: Establish responsibilities and procedures required to effectively administer conformance with Air Force (AF) Occupational Safety and Health (AFOSH), Occupational Safety and Health Administration (OSHA), and AF Safety Instructions.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 5.0.

4.1.1 Equipment Loss or Damage: The contractor shall submit requests for replacement immediately upon identification of Government equipment to the contracting officer representative for review and approval.

5.0 Requirements: The contractor shall provide all personnel, supervision, and any items and services necessary to perform sunshade inspection and repair as defined in this PWS. The contractor shall perform the requirements in this PWS and conform to the professional standards identified in the contract, and shall follow all applicable instructions and directives as identified by this PWS. The contractor shall comply with all federal and Air Force mandated requirements.

5.1 Inspection: The contractor shall perform biannual inspections on the nine sun shade structures according to the following steps:

5.1.1 Structure

5.1.1.1 Inspect all columns, beams, joists, girders and lateral cross bracing for proper connections, faulty/cracked welds, loose or missing bolts and corrosion. Tighten loose bolts to manufacturer specifications (if available) or replace if necessary. Treat corrosion and fatigue IAW manufacturer’s specifications (if available). Use industry standards when manufacturer’s is not available. Complete the checklist in Attachment 1 labeled “Annual Inspection Sheet for Shelters”.

5.1.1.2 Inspect turnbuckles and cables for severe corrosion, fraying or breaks, tightness, proper connection and security. Repair or replace IAW manufacturer’s specifications (if available). Use industry standards when manufacturer’s is not available.

5.1.1.3 Inspect for loose/missing and damaged attaching hardware. Tighten or replace loose hardware IAW manufacturer’s specifications (if available). Use industry standards when manufacturer’s is not available.

5.1.1.4 Inspect anchor plate bolts for embedment, tightness and severe corrosion. Tighten loose anchor plate bolts and treat corrosion as required IAW manufacturer’s specifications (if available). If manufacturer’s is not available use industry standards and tighten column base plate anchor bolts/nut to snug tight. Insuring column base plate cannot move or rotate but will not over-torque or cause pullout.

5.1.1.5 Inspect anchor plate for levelness (i.e. ensure it is flat and seated on the ground). Repair as required.

5.1.1.6 Inspect concrete around all anchor plates for cracks/spalling. Repair as required.

5.1.1.7 Sunshade’s frame for severe corrosion, treat corrosion as necessary.

5.2 Metal Roofing

5.2.1 Inspect roof panels and fasteners for security. Tighten or replace IAW manufacturer’s specifications.

5.2.2 Inspect for loose/missing and damaged attaching hardware. Tighten or replace IAW manufacturer’s specifications.

5.2.3 Inspect metal roof for severe corrosion, treat corrosion or replace IAW manufacturer’s specifications.

5.3 Miscellaneous

5.3.1 Inspect gutters to ensure they are securely fastened. If loose or damaged, tighten/repair or replace IAW manufacturer’s specifications (if available). Use industry standards when manufacturer’s is not available.

5.3.2 Inspect bird netting, spikes, and fasteners for tightness. If loose or damaged, tighten, repair, patch, or replace IAW manufacturer’s specifications (if available). Use industry standards when manufacturer’s is not available.

5.3.3 Inspect and operationally check obstruction lighting. Clean, repair, or replace as required to ensure fully operational lighting.

5.3.4 Determine the design wind strength of the structures. At a minimum confirm the design wind load is met for a risk category II structures at or near the airport are 120 mph (3-sec gust) and if not capable what actual design wind load are the structures constructed to.

5.4 Annual Inspection

5.4.1 Check anchor plate nut tightness using a torque wrench that has been checked for calibration within the last year and set to manufacturer’s specifications (if available). If manufacturer’s is not available use industry standards and tighten column base plate anchor bolts/nut to snug tight. Check all structure bolts/nuts other than anchor nuts using a torque wrench that has been checked for calibration within the last year and set to manufacturer’s specifications (if available). Complete the checklist in Attachment 1 labeled “Annual Inspection Sheet for Shelters”

5.5 Reports

5.5.1 The contractor shall submit reports and documentation as identified throughout this PWS.

Requests for such reports and documentation and responses shall be coordinated through the Government point of contact (POC), and or Contracting Officer Representative (COR).

5.6 Repairs

5.6.1 The contractor shall remove and replace all damaged hardware and/or parts on aircraft sunshade structures as required. A list of repairs and cost will need to be submitted to the designated government representative prior to repair initiation to ensure sufficient funds are available/approved on contract. All repairs will be at the discretion of government and shall be in accordance with manufacturer’s recommended preventive guidelines for specific sunshades.

5.7 Housing Keeping and Clean-up

5.7.1 The contractor shall practice collecting and maintaining control of waste, hardware, netting, clippings, trash, and other project materials as they work. Loose items, tools and hardware shall not be stored and left open/unsecured on equipment, vehicles, lifts, maintenance stands, etc... Remove/store any tools, hardware, trash and debris when leaving the area and at the end of each work day.

5.7.2 The contractor shall perform their own daily work area Foreign Object Damage (FOD) walk and remove any tools, hardware, and debris at the end of each work day. (Note: Flightline Maintenance Personnel perform daily FOD control and walks on the ramp and around sun shades and all FOD findings are reported daily to Maintenance Quality Assurance.)

6.0 Contractor Manpower Reporting Application (CMRA):

6.1.1 The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the National Guard Bureau via a secure data collection site.

6.1.2 The contractor shall completely fill in all required data fields using the following web address: http://www.ecmra.mil/ Reporting inputs shall be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2019. Contractors may direct questions to the help desk at http://www.ecmra.mil

7.0 The Contractor shall comply with the following Government directives/regulations/guidelines in order to successfully complete the tasks:

7.1 Applicable Publications: Publications applicable to this PWS are listed below: Publications and forms applicable to this Performance Work Statement (PWS) are listed below. The contractor has coded publications as mandatory (M) or advisory (A). The contractor shall follow those publications coded as mandatory to the extent (that is, the specific procedure in a paragraph, section, chapter or volume) specified in the PWS. The contractor shall be guided by those coded advisory to the extent necessary to meet requirements in this PWS. At the start of the contract, the Government provides all publications and forms listed. The Government may issue supplements or amendments to listed publications from any organizational level during the life of the contract. The contractor shall keep all issued publications up-to-date. The contractor shall immediately implement those changes in publications that result in a decrease or no change in the contract price. Before implementing any such revision, supplement, or amendment that will result in an increase in contract price, the contractor shall submit to the administrative contracting officer (ACO) a price proposal for approval. Price proposals shall be submitted within 30 calendar days from the date the contractor receives notice of the revision, supplement, or amendment giving rise to the increase in cost of performance. The Government will consider changes in the contract price due to supplements and amendments shall be considered under the "Contract Terms and Conditions-Commercial Items" clause. The Government will continue to supply the Government forms needed for daily operations. Upon completion of the contract, the contractor shall return to the Government all issued publications and unused forms.

Publications Publication (Chapter/Page) Title

Date of Publication

Mandatory or Advisory

Website

AFI 21-101 31 May

Mandatory http://static.e-publishing.af.mil/production/1/af_a4/p ublication/afi21-101/afi21-101.pdf

AFI 21-101

ANGSUP

3 Nov 2017 Mandatory http://static.e-publishing.af.mil/production/1/ang/pu http://www.ecmra.mil/ http://www.ecmra.mil/ http://static.e-publishing.af.mil/production/1/af_a4/p%20ublication/afi21-101/afi21-101.pdf http://static.e-publishing.af.mil/production/1/af_a4/p%20ublication/afi21-101/afi21-101.pdf http://static.e-publishing.af.mil/production/1/af_a4/p%20ublication/afi21-101/afi21-101.pdf http://static.e-publishing.af.mil/production/1/ang/publication/afi21-101_angsup/afi21-101_angsup.pdf blication/afi21-101_angsup/afi21- 101_angsup.pdf

Air Force Forms

AF Form 27 http://www.epublishing.af.mil/ AF Form 79 http://www.epublishing.af.mil/ AF Form 662 http://www.epublishing.af.mil/

TECHNICAL EXHIBIT 1

Performance Requirements Summary This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

PWS

Paragraph

Task Performance Standard

Acceptable Quality Levels (AQL)

Surveillance Method / By Whom

5.0 Inspection, Repair, & Reports

Inspection, Repair, & Reports

The contractor shall perform biannual inspections on the nine sun shade structures

Contractor shall comply with requirement 100% of the time

Periodic observance by COR

1.4.1.1, 5.7.1, 5.7.2 House Keeping

Maintain an effective Foreign Object Damage (FOD) control and prevention program.

The contractor shall control all tools, equipment and hardware associated with the construction project to prevent the potential of Foreign Object Damage to Aircraft and Equipment. The contractor shall conduct daily FOD walks prior to the start of the work day and prior to leaving the construction site at the end of the workday.

Contractor fails to maintain FOD findings prevention no more than 1 time per quarter.

Daily observance by COR and Flightline Personnel Note: FOD walks are performed daily by Flightline Personnel and all FOD findings are reported daily.

http://www.epublishing.af.mil/ http://www.epublishing.af.mil/ http://www.epublishing.af.mil/

TECHNICAL EXHIBIT 2

DELIVERABLES

PWS Reference / Deliverable Title

Frequency Number of

Copies

Medium/Format Submit To

1.4.1 Quality Control

Plan

Upon Quote Proposal and 5 Days after award

1 Electronic Submission

KO and COR

1.4.5.10 AT Level 1

Awareness Training Certificates

Provide within 15 calendar days after employee completes training.

1 Electronic Submission

KO and COR

4.1.1 Equipment Loss or

Damage

Upon occurrence 2 Electronic Submission

KO and COR

5.5 Reports No later than 5 Business

Days After Inspections

1 Electronic Submission

COR

TECHNICAL EXHIBIT 3

Estimated Workload Data

(This information is provided for historical background only. It is not a guarantee of workload quantities.)

ITEM NAME ANNUAL ESTIMATED QUANTITY

1 Sun Shade Inspection 9 Sun Shades x 2 = 18 Annual Inspections 2 Ceiling Square Area 5,440’ Sqft 3 Inclement Weather Patterns Rainy Season September-May 4 Average Annual Rainfall ~37” 5 Elevation ~25’ above sea level 6 Sunshades The nine individual single bay structures at 60°. The overall dimensions of each shelter are 68'-0" width by 80'-0" depth by 33' 8-1/2" high from floor to top of rigid frame at the building's eave.

Each structure has a roof and supporting columns only (no sidewalls). The end walls are open to allow for pullthrough capabilities.

6a The support for the shelter columns consist of pile caps and helical piers. The steel columns rest on a grout pack. The columns react upon four anchor rods. The helical piers are directly connected to the anchor rods. Thus tension passes directly from the anchor rods to the helical piles. The anchor rods carry lateral reactions down into the concrete. The concrete bare laterally on the existing apron.

6b The overall dimensions of each shelter are 68'-0" width by 80'-0" depth by 33' 8-1/2" high from floor to top of rigid frame at the building's eave. Each structure has a roof and supporting columns only (no sidewalls). The end walls are open to allow for pull through capabilities. A bird barrier system is incorporated in the building to prevent roosting. Mesh netting hangs from the roof purlins. Bird barrier spikes are installed at the high bay lights.

Technical Exhibit 4 Sunshade Inspection Checklist

5.1.1 Structure

5.1.1.1 Inspect all columns, beams, joists, girders and lateral cross bracing for proper connections, faulty/cracked welds, loose or missing bolts and corrosion. Tighten bolts to manufacturer specifications or replace if necessary. Treat corrosion and fatigue in accordance with manufacturer specifications.

5.1.1.2 Inspect turnbuckles and cables for severe corrosion, fraying or breaks, tightness, proper connection and security. Repair or replace in accordance with manufacturer specifications.

5.1.1.3 Inspect for loose/missing and damaged attaching hardware. Tighten or replace in accordance with manufacturer specifications and applicable Air Force Instructions concerning Foreign Object Damage guidelines.

5.1.1.4 Inspect anchor plate bolts for embedment, tightness, and severe corrosion. Tighten and treat corrosion as required in accordance with manufacturer specifications.

5.1.1.5 Inspect anchor plate for levelness (i.e. ensure it is flat on the ground).

5.1.1.6 Inspect concrete around all anchor plates for cracks/spalling.

5.1.1.7 Inspect sunshade frames for severe corrosion, treat corrosion as necessary.

5.2. Metal Roofing (if equipped)

5.2.1 Inspect roof panels and fasteners for security. Tighten or replace in accordance with manufacturer specifications.

5.2.2 Inspect for loose/missing and damaged attaching hardware. Tighten or replace in accordance with manufacturer specifications and applicable Air Force Instructions concerning Foreign Object Damage guidelines.

5.2.3 Inspect metal roof for severe corrosion, treat corrosion or replace in accordance with manufacturer specifications.

5.3. Miscellaneous

5.3.1 Inspect gutters to ensure they are securely fastened. If loose or damaged, tighten/repair or replace in accordance with manufacturer specifications and applicable Air Force Instructions concerning Foreign Object Damage guidelines.

5.3.2 Inspect bird netting and fasteners for tightness. If loose or damaged, tighten, repair, or replace in accordance with manufacturer specifications and applicable Air Force Instructions concerning Foreign Object Damage guidelines.

5.3.3 The contractor shall inspect, and repair/replace defective/damaged interior lights, lightning protection, obstruction lighting, safety reflective devices, fall protection, and any other base-unique attached features, as applicable.