MFR_Site_Visit_Meeting_Minutes_AC_Wash.pdf

DEPARTMENT OF THE AIR FORCE

142d FIGHTER WING (ACC)

PORTLAND AIR NATIONAL GUARD BASE OREGON

25 August 2017

MEMORANDUM FOR RECORD

SUBJECT: Site Visit Meeting Minutes for W912JV-17-R-4003

1. This memorandum for record is to document the Site Visit Meeting Minutes for Solicitation

W912JV-17-R-4003, Aircraft Wash & Post Lubrication Service. The meeting started at 1300 hours at Building 170 and then to the Aircraft Maintenance Squadron Wash Rack area.

2. A brief description of the project was introduced by MSgt Michael Kitchell and identified the end-user and subject matter experts. Visitors were then escorted to view the aircraft wash rack and were allowed to ask questions regarding the solicitation project. Questions and answers were recorded and will be published on the next amendment.

3. The Contracting Officer, MSgt Kitchell reiterated that questions must be submitted in writing to the Contracting Office no later than Thursday 8/17/2017 at 10:00 am PST. The contracting office received questions via E-mail and those questions will be included on the published Q&A document attached to this memorandum.

4. The meeting concluded at 1410 hours.

5. An amendment, W912JV-17-R-4003-00001 was made to include FAR Clause 52.228-5

Insurance - Work on a Government Installation as prescribed in FAR 28.307-2 - Liability, DFARS 252.228-7005 - Accident Reporting and Investigation Involving Aircraft, Missiles, and Space Launch Vehicles, provide answers to site visit questions, update the changes on the

PWS. See posted amendment for additional details, the amendment will be posted on

FBO.gov on 25 August 2017.

MICHAEL TK KITCHELL

Contracting Officer

Attachment

Site Visit Attendance list 1 Page

Q&A (will also be included on Revised PWS) 3 Pages

16 August 2017

Questions asked during Site Visit for Aircraft Wash and questions rested via E-mail

1. How many personnel usually wash an aircraft?

a. Approximately 2 – 3 personnel.

2. Is the contractor required to provide soap, lubrication, and masking tape?

a. Yes, per the PWS Section 3.5 “SUPPLIES: The contractor will only use cleaning compounds specified and approved by the government and provided by the contractor.

Aircraft washes will only be completed using PENAIR HD-1 (MIL-PRF-87937D Type

1) manufactured by Penetone Corporation. No changes or substitutions in cleaning products can be made without prior written approval from government. All cleaning compounds will be prepared and applied IAW T.O. 1-1-691. The contractor will provide all required wash equipment, tape, barrier material, safety equipment, and PPE (to include harnesses and fall protection equipment).”

3. Is the contractor personnel required to have any FAA certifications to wash the aircraft?

a. No

4. Does the Government have a fall restraint system?

a. Yes, and the contractor shall provide their own personnel with harnesses. See PWS

Section 3.5

b. The current beam/pulley system in the corrosion hangar has not been properly rated. So, at this time and until such time that this can be accomplished, the contractor would need to have their own system to include the attach point for their safety harnesses.

5. Can the contractor utilize scrub brushes to wash the aircraft?

a. See T.O. 1-1-691 Section II Cleaning

i. Table 3-2 Specifies Cleaning of Specific Areas and Components, how the cleaning solutions can be applied, what can be used to perform the cleaning, ratios for dilution of cleaning compounds, etc.

6. How clean do the wheel well areas need to be?

a. All, dust, dirt oil, grease, and any other foreign matter should be cleaned off exposed surfaces. Wheel surfaces will be wiped clean with a rag and, only if necessary, approved solvents.

b. See TO 4W-1-61 and TO 4B-1-32 IAW TO 1-1-691

i. IAW TO 4W-1-61 SECTION 2.2 (A) “When washing aircraft, wheels shall be covered to keep washing solutions out of wheels, brakes and wheel bearings.”

c. IAW TO 1F-15C-2-12JG-20-1 1.8 and 1.9 ”To prevent corrosion and/or possible failure of landing gear wheel bearings and/or brake assemblies due to contamination by water, degreasers, and oil, entire wheel and tire assembly must be covered.”

7. Can contractors connect in-line de-ionizer filters to the water output?

a. Output water must meet requirements outlined in TO 1-1-691 Chapter 3 Section 3.1 (f) and (g)

8. How many gallons of soap is used during a wash?

a. About 4-5 Gallons of mixed cleaning solution. IAW TO 1-1-691 MIL-PRF-87937 Type I should be mixed 1 part cleaner in 16 parts water for light soils or 1 part cleaner to 4 parts water for moderate to heavy soils.

9. How many hours does it take to wash an F-15 aircraft?

a. Approximately 1-2 hours masking and preparation, 4 hours wash, and 1 hour lubrication

10. How much insurance liability is required? Is Hangar Keeper’s Insurance Req?

11. The solicitation is amended to include FAR Clause 52.228-5 Insurance - Work on a Government

Installation, FAR 28.307-2 Liability, DFARS 252.228-7005 - Accident Reporting and Investigation Involving Aircraft, Missiles, and Space Launch Vehicles. See Reference:

http://farsite.hill.af.mil

12. How long is the contractor required to remain on-site for inspection review once the wash is complete?

a. 1 Hour

13. Is the contractor able to have a storage area to store material, soap, lube, equipment?

a. Yes

14. Is HAZMART approval required?

a. Yes

15. Will team members require a secret clearance?

a. Yes. See PWS 4.6

16. Will team members need any special certifications (example: FAA A&P) in order to apply lubricants to the aircraft?

a. No. However, Contractor must provide General Operating Procedures to COR with a training record for each employee. See PWS 4.3.

17. What will be the minimum pay for technicians on-site (broken out if possible)?

a. Prevailing wage for WG-10 per PWS 5.3

18. Confirm a final list of items provided by the government and those items in which the contractor will be required to source (examples: tape, ppe, wash poles, etc.)

a. See Section 3.0 – 3.7 and Appendix D

19. Is it possible to get a copy of the TOs in the next several days?

a. Yes. TOs with applicable highlights attached.

20. Is wash rack facility indoors?

a. Yes

21. Is hot water available at the wash rack?

a. Yes

22. Will there be a cancelation fee available if the contractor is not notified at least 24 hours in advance?

a. No, according to the PWS if the Government exceeds the 24-hour window, then the contractor will invoice/charge for one wash/unit price.

23. Is there a current contract in place?

a. No http://farsite.hill.af.mil/

24. Will contractor be provided space for storage of materials, supplies and PPE?

a. Yes. There is space available to place a locker, cabinet, or small storage trailer.

However, the storage container must be supplied by the contractor.

25. Will hoses be supplied by the government?

a. Yes

26. Will the government provide the MIL-Spec Grease/grease guns?

a. No

27. Clarify the apparent contradiction between PWS 3.5 and PWS 4.2:

a. PWS 4.2 “The government will provide ample, serviceable protective gear for the wash crew” contains an error and should read “The Contractor will provide ample, serviceable protective gear for the wash crew”

28. Will an escort be available until security clearances are obtained for employees?

a. No. COR will coordinate with contractor to obtain clearances. Anyone with a prior clearance should take about 1 month and those without prior clearance should take about 6 months.