Bldg_315_320_380_450_Repairs_SOW_2015-12-02_.docx

OREGON AIR NATIONAL GUARD

PORTLAND OREGON

6801 NE Cornfoot Road Portland, OR 97218

STATEMENT OF WORK

FOR

BUILDING IMPROVEMENTS/REPAIRS

LOCATION OF WORK

Buildings 315, 320, 380 and 450

Contracting Officer Representative Harry Danberg Phone: (503) 335-4470

DATE

2 December 2015

SW-1 PURPOSE:

This project will do improvements and repairs to Buildings 315, 320, 380, and 450.

SW-2 BIDDING:

1. Submit cost bid proposal to142 FW BCO (denise.a.phillips14.mil@mail.mil).

2. Proposal shall list separately:

a. Base Cost;

b. Bid Option; and

c. Total cost

SW-3 APPROVALS AND CHANGES:

1. Submit all proposed change order documents to the Contracting Officer (CO) and Contracting Officer Representative (COR) for approval prior to procurement of equipment and commencement of the change.

2. Submit all hazardous materials to be used on-site 5 working days prior to bringing the materials on base. Submit per SW-4 Section 2.

3. No deviation from approved plans, specifications and general notes will be permitted without approval. Requests are to be submitted to the CO and COR on a substitution request form (available from the COR).

SW-4 SUBMITTALS (to be submitted after award):

All submittals listed below shall be submitted at least 7 working days prior to use on site, or as noted below. Please see attached AF Form 66 for complete list of required submittals.

1. Submittals

a. The Government shall have up to 5 working days to review/approve initial submittals.

b. These items shall be submitted no later than the Preconstruction Meeting

i. AF 3064 (or Microsoft Project Gantt Chart) – Project Schedule

ii. AF 3065 – Schedule of Values

c. These items shall be submitted at least 7 working days prior to onsite work.

i. Safety Plan

ii. Quality Control Plan

iii. Approved AF 103

d. See AF 66 for other items

e. Except for samples, all items shall be submitted electronically as pdf files.

i. Submittals may be sent as e-mail attachments or uploaded to https://safe.amrdec.army.mil/safe/Welcome.aspx.

2. For Each Hazardous Material

a. Manufacturer MSDS

b. # of components in material if it is a kit

c. Container type

d. Unit (oz, gal, lb, qt, ea, etc.)

e. Package (can, drum, bottle, cylinder, etc.)

f. Part Number of MSDS if multiple part numbers on MSDS.

SW-5 DRAWINGS AND ATTACHMENTS:

1. All attached or referenced drawings, calculations, codes, regulations and documents are hereby made a part of these Contract Documents.

2. The 142 CES maintains facility drawings that are available for review by the Bidder upon request. The BCE strongly suggests that these drawings be reviewed by all bidders prior to bid submittal to ensure all documented conditions are considered in the bid proposal.

SW-6. WORKMANSHIP:

All work shall be accomplished in a professional manner by experienced tradespersons to the complete satisfaction of the CO and appointed representative.

SW-7. APPOINTMENT TO VISIT JOB SITE:

1. A job site walk through may be scheduled for all interested bidders prior to the bid due date and, if so, will be scheduled and advertised by the CO. Otherwise all bidders shall call and coordinate with the COR, Harry Danberg (503-335-4470, e-mail harry.f.danberg.nfg@mail.mil) at 142 CES for access to the job site.

2. Providing Information For Base Access Request

a. Please provide the full name, date of birth and driver’s license number/state and last four Social Security numbers for each of your workers that need access to the base.

b. Provide base access requests at least three work days in advance for submission to security forces.

c. Do not send the information as an attachment.

d. Sending photocopies/scans of personal identification creates a risk of information loss or compromise. Government security software frequently removes attachments from emails coming from unknown (outside DoD) sources, which causes delays in the process.

e. Please place the following information in the body of your email, formatted as follows:

i. Last Name, First Name Middle Name

ii. Date of Birth

iii. DL State and Number

iv. Last 4 of SSN for verification

3. Guidelines for entering the base:

a. The Oregon Air National Guard base is located at 6801 NE Cornfoot road in Portland, Oregon 97218.

b. The base commercial gate is west of Main gate and is not the red Jackson Armory gate. The contractor gate is west of the main gate at the intersection of Cornfoot road and Overend Ave.

c. Please do not attempt to enter through the MAIN gate.

d. Please do not attempt to enter the Jackson Armory (red sign).

e. Upon entering the contractor access gate please have a valid driver’s license vehicle, insurance and registration ready for the security officer, it saves a lot of time. You will not be allowed to drive on base without these documents.

f. Contractors are not allowed to bring weapons onto the ANG base, this includes concealed weapon permit holders.

g. All vehicles entering the base are subject to search.

h. Cell phone use at the contractor gate is prohibited.

i. Spitting or smoking tobacco products at the contractor gate is prohibited.

SW-8. CODES AND REGULATIONS:

All work shall be accomplished in accordance with NFPA, Building, Mechanical, Electrical and all other codes and/or regulations of the authorities having jurisdiction.

SW-9. CLEAN-UP:

1. The contractor shall clean up and remove from the site all rubbish, which has resulted from any contract work and shall leave the premises in a clean and orderly condition, acceptable to the CO or the COR.

2. Protect all existing Government property including building and contents from damage, dirt and dust during construction related activities. This includes but is not limited to: HVAC system, filters and duct work, fire detection systems, electronic equipment, and furniture.

a. Prior to start of work, the Contractor shall request the HVAC Shop to inspect and document the HVAC System for Cleanliness.

b. Prior to close out, the Contractor shall request the HVAC Shop to inspect and document the HVAC System for Cleanliness.

c. Prior to start of work, the Contractor shall request the Fire Protection Shop to inspect and document the status of the Fire Protection systems.

d. Prior to close out, the Contractor shall request the Fire Protection Shop to inspect and document the status of the Fire Protection systems.

3. Hazardous waste is not to be disposed of on base.

SW-10. COORDINATION:

1. The contractor shall coordinate all their work with the CO or the COR.

2. Contact the COR 3 working days in advance and provide proper documentation to allow for processing of base access paperwork. This includes deliveries of any kind.

3. Same day request and access is not always possible.

SW-11. PROPOSED WORK SCHEDULES:

1. The Contractor shall start project work within 10 calendar days after the issuance of the Notice to Proceed.

a. No on-site work shall start until the Contractor has an Approved Project Schedule.

2. All on-site work shall be complete within 30 calendar days.

SW-12. HOURS OF WORK:

1. Normal hours of operation for construction are 7:00 am through 4:30 pm Monday through Friday, excluding any federally recognized holidays.

2. Requests to work outside the normal work hours must be made to the COR at least 3 working days in advance. The COR may reject requests at the convenience of the government. Failure to make requests at least 3 working days in advance may result in being denied base access or being required to leave the base.

SW-13. CONTRACTOR IDENTIFICATION BADGES:

1. Badges will be issued by the 142nd SFS, (Security Forces) to the 142 CES/Contractor. The 142 CES/Contractor shall be responsible for issuing, tracking and collecting badges in accordance with instructions from Security Forces. The following are the requirements and procedures for the contractor:

2. Contractors and sub-contractors working on the installation for 30 calendar days or more must be issued contractor identification badges.

3. Contractors working in Controlled or Restricted areas or any area North of the flight line fence must be issued a specific contractor identification badge or be escorted.

SW-14. WARRANTIES:

1. All work completed under this contract shall be guaranteed by the contractor against failure of workmanship and/or materials for a period of one (1) year from date of final acceptance of the project.

2. Special Warranty:

a. Hot Water Heater: 3 year parts and labor

b. Metal siding: See specification

c. Lighting: See Specification

SW-15. DESCRIPTION OF WORK:

Contractor shall provide all tools, parts, equipment, materials and labor to provide the services listed below and in accordance with applicable codes and regulations:

1. SPECIFICATIONS

1. Base General Specifications

1. Complete Specifications attached. Only those applicable to this project shall be used.

2. Match adjacent finishes.

3. Metal Siding: Insulated Wall Panels. Metl-Span Santa Fe or equivalent. See Specification 074216.

4. Emergency Lights: 120-277 volt, 0.6 watt LED, exit sign and emergency light combos, with battery back-up.

5. T-8 Lighting: Specification 265100

6. SUMMARY OF WORK

a. No work in this section shall proceed until all relevant material submittals are approved. These items include but are not limited to:

1. Pre-construction submittals (see SW-4)

2. Schedules

3. Shop drawings

4. Manufacturer cut sheets

5. Testing and inspection plans

6. Dust and erosion control plans

b. Building 315

1. Enclose East Wall of Boat Garage

1. Demo Fencing

2. Install Steel Stud wall with Finished Gypsum board interior.

3. Install insulated metals panels on exterior wall.

4. Paint to match adjacent finishes.

5. BID OPTION: Design and install T-8 Lighting.

a. Lighting level shall be 75 ft-candles in entire bay.

b. Include 2 battery back up powered lights to ensure emergency lighting in area.

c. Contractor shall submit test report at end of project to document attained lighting levels.

2. Incoming Gas Line

1. Perform corrosion control and paint entire exposed gas line to match existing finishes. Add Directional arrows and “GAS” labels to the line.

3. Emergency Lighting

1. Remove Exit Decals and/or Install Exit Sign/Emergency Lights in 2 locations as shown on the Contract Drawing.

2. Lower 2 ea. Exit signs to visible location in area shown on contract Drawing.

c. Building 320

1. Emergency Lighting: Remove “EXIT” decal and install Exit Sign/Emergency Lights in 1 ea. location as shown on the Contract Drawing.

2. Fire Alarm Pull Station: Relocate the Fire Alarm Pull Station in the location to meet ADA compliant height requirement.

d. Building 380

1. Emergency Lighting system

1. Replace Batteries in Existing Chloride Systems Emergency Light Battery Backup system

2. Perform a Performance Verification Inspection of the unit to determine operational status of the system.

3. Report any necessary repairs and associated costs needed to return the system to original functionality.

e. Building 450

1. Demo Existing Tankless Hot Water heater.

2. Size and Install a Tankless Hot Water Heater to serve the Restroom and shower.

3. Demo Hot Water Piping for unused SCUBA Wash Station.

SW-16. SCHEDULING:

1. The contractor shall minimize disruption to building occupants.

2. The COR will coordinate Contractor work schedules upon award.

3. Government provided escorts are required on job sites within secure areas as specified by the Installation Commander.

a. The COR will notify the Contractor if a job site is located in a secure area.

4. The Contractor shall provide written notice to the CO and COR at least 3 working days prior to working in secure areas.

a. The notice shall include the working hours, location(s) of work, and number of workers.

5. The COR will obtain and provide a PL 2 or PL3/4 Free Zone Letter from the Installation Commander granting permission for job sites within secure areas.

a. The Contractor shall keep this letter on the jobsite at all times.

SW-17. QUALITY CONTROL:

A pre-job conference will be called, as warranted, by CO or COR at a time prior to the commencement of work and shall be attended by the CO and/or COR, the end user, and the contractor. The purpose of this conference is to completely review the job and the specifications to confirm mutual understanding of the job content and performance. The contractor is responsible for quality control. Inspections by the COR do not alleviate the contractor from his responsibility.

SW-18. CUTTING AND PATCHING:

1. Cutting and patching includes cutting into existing structures to provide for the performance of the work and subsequent fitting and patching as required to restore surfaces disturbed, damaged or otherwise altered to their original or specified condition.

2. Visual Requirements: Do not cut and patch work in a manner that would result in substantial visual evidence of cut and patch work. Remove and replace work judged by the Contracting Officer to be cut and patched in a visually unsatisfactory manner.

3. If possible, retain the original installer or fabricator, or another recognized experienced and specialized firm to cut and patch.

4. Use materials for cutting and patching that are identical to existing materials. If identical materials are not available, or cannot be used, use materials that match existing adjacent surfaces to the fullest extent possible with regard to visual effect. Use materials for cutting and patching that will result in equal-or-better performance characteristics.

5. Restore surfaces of patched areas to match adjacent finishes. Where necessary, extend finish restoration into retained adjoining work in a manner, which will eliminate of patching and refinishing.

SW-19. ATTACHMENTS:

1. Buildings 315, 320, 380, and 450 project drawings are available.

2. AutoCAD software required for viewing .dwg file.

3. Full size hard copies are available upon request. Please contact the COR, Harry Danberg (phone: (503) 335-4470) to request in advance.

SW-20. GENERAL NOTES:

1. All new or reconfiguration work shall result in contractor furnished complete functional systems and in accordance with applicable codes and regulations. All material required shall be provided by the contractor unless specifically identified as government furnished.

2. Contractor shall have the “BCE Work Clearance Request” form approved by affected PANGB Personnel prior to starting work. The Project Form AF 103 shall be obtained from the COR.

3. No invoices shall be accepted or approved for payment until the Contractor first submits and has CO approval of the AF 3064/3065 for the billing period.

a. Upon approval of the 100% AF 3065, the contractor shall submit a signed “Release of Claims” to the Contracting Officer and COR.

4. Contractor shall provide copies to the COR and Base Public Health of current permits for all Radioactive sources used for testing. Units without current permits shall not be allowed on base.

5. Contractor shall perform all underground utility locates. Results shall be submitted to the Government.

6. For all work requiring a PL2 or PL3/4 Letter, the Contractor shall use temporary fencing to separate the approved Free Zone from the controlled areas.

7. Surface mount of electrical conduit and components are not permitted.

8. Removal electrical wiring requires leaving a pull string in place for future use of empty conduit.

9. Use of Flexible conduit is limited to vibration isolation and short (less than 3 foot) “whips” to facilitate installation and maintenance. Other uses may be approved on a case-by-case basis.

10. Any electrical work completed on Oregon Military Department property or property under its control shall be completed in accordance with all applicable codes and safety procedures including Lock Out Tag Out and ARC Flash requirements in accordance with NFPA 70E. Projects including electrical work shall have the affected area brought into compliance with NFPA 70E 130.3 ARC Flash Hazard Analysis to including labeling by the contractor.

11. All electrical work shall include updating of power panel schedules both at the panel and on the record drawings to document new circuits or demolition of unused circuits.

12. All installed electrical devices shall be marked with permanent labels to show Power Panel and Breaker Number(s).

13. Any fire alarm work, including evaluation, shall be performed by qualified personnel with training on the specific systems in use. Certification and/or other documentation shall be evidenced by FPE, NICET or other nationally recognized organization. This documentation shall be submitted prior to start of work.

a. Any work requiring the addition of a new zone, or any modification to the Fire Alarm panel shall be performed by Monaco personnel only.

b. All work to the Fire Alarm system shall not proceed until drawings of the proposed changes have been submitted and approved by the Government.

14. As-built drawings on C/D in AutoCAD format (2013LT) and D-size hard copies on paper (2 ea) are required within 30 calendar days of project completion.

a. Use of a CAD Program other than AutoCAD shall be approved by the CO prior to submittal.

b. At a minimum, a plan view of the completed work is required.

i. The Contract drawing, if provided, can be a basis for this drawing.

c. Only relevant “Call-outs” and Construction Notes shall be shown.

i. All other construction information shall be removed.

d. Relevant Elevations and Details of the work, if not provided as part of the Contract drawings, are required to show critical information.

e. The new work shown on the CAD files shall be in separate layers for each discipline.

f. The Work product shall be easily read by personnel not intimately familiar with the project.

g. Drawings shall be legible and clearly show the resultant work.

h. The Contractor shall allow for a minimum of one revision as directed by the Government.

15. Three (3) Final copies and 1 fully indexed pdf file of the relevant O&M Manuals shall be provided.

a. Provide to (2) Hard Copies for Review by the COR and PANGB Staff.

b. Manuals shall be loose leaf type and indexed.

c. Manuals shall include “Maintenance Summary Form” sheets (blank format available from CE) for all installed equipment.

d. Manuals shall include “Equipment Editor” sheets (blank format available from CE) for all installed equipment.

e. Manuals shall include a contact list for the Prime Contractor and all subcontractors

f. Manuals shall include an index of the contents.

g. Manuals shall include a listing of all finishes. For each finish, the list shall include:

i. Vendor Name;

ii. Color Name;

iii. Color code; and

iv. For paint, a chip.

h. The Contractor shall allow for a minimum of one revision as directed by the Government.

16. One (1) Warranty Book shall be provided.

17. Substantial Completion Inspection (95%) Request shall include the following documents:

a. Signed DD 1354 (form available from CE).

b. Draft O&M Manuals

c. Draft Warranty Book

d. Draft Record Drawings

18. Environmental Requirements

a. Spill Notification: The contractor shall notify the base command post at 503-335-4911 upon spilling any quantity of hazardous materials/waste. Spill Containment Control and Countermeasures shall be provided by the contractor in accordance with 20 CFR 112.

b. Hazardous Materials Storage: Store all hazardous materials in accordance with Article 80 of the Oregon Uniform Fire Code. Insure all hazardous materials stored outdoors are placed in secondary containment in accordance with 40 Code of Federal Regulations 112: http://www.access.gpo.gov/nara/cfr/waisidx_02/40cfr112_02.html

c. Hazardous Waste: All hazardous waste generated from the use of hazardous materials becomes the property of the government for disposal. The contractor shall make the base environmental office (142 FW/EM, phone 503-335-4462) aware of all hazardous waste accumulation and disposal requirements through the Hazmat disclosure process. The contractor shall accumulate hazardous waste on site in an approved container and location and request disposal from the environmental office with 2-weeks notice.

d. Existing Base Stormwater Permit Compliance: The contractor shall provide all preventative and protective measures needed to control stormwater runoff from the construction site in a manner to insure compliance with the Base 1200-COLS permit (copies of this permit are available from the POC above) to the satisfaction of the contracting officer and base environmental officer.

e. Building Demolition Waste: In the event that the contractor could not offer hazardous building components to be re-used upon removal, the contractor shall collect, containerize and dispose of these components in a manner approved by the base commander or base environmental officer. The contractor shall submit their collection, containerization, and disposal plan to the base commander or base environmental officer through the contracting officer for approval. Hazardous building components considered shall include (as a minimum):

i. Refrigerant reclaimed from air conditioning equipment (required to be removed by a licensed operator of EPA registered recovery equipment)

ii. Fluorescent light tubes

iii. Lighting ballasts (except those with factory markings “NON-PCB”)

iv. Transformers

v. Mercury Switches (including thermostats)

vi. Lead based paint

vii. Asbestos

viii. Oil Water separators and contained sludge/liquids

ix. Storage tanks (underground or above ground)

f. Wash Water: Washing on base property of any equipment or vehicles is strictly prohibited. This prohibition applies to all concrete trucks and attachments. The contractor may submit washing operations for approval by the base commander for discharge to sanitary sewer. Approval may require the contractor provide pretreatment or other means deemed necessary by the base commander and permitting authority.

g. Asbestos: Prior to disturbing any existing building components, the contractor shall review the existing assessment for asbestos entitled, “Asbestos Management Plan, Portland ANG Base, Portland, Oregon” available through the base civil engineer (POC: Michael Collins, phone 503-335-4466). This plan will assist the contractor in making a determination if and where asbestos is believed to be present in the building. Based on the results of this contractor review, the contractor shall provide adequate protection to the environment and their workers as defined by Oregon DEQ and OSHA. In the event that the contractor encounters any unforeseen materials believed to contain asbestos, the contractor shall notify the contracting officer immediately.

TRAINING OF OREGON AIR NATIONAL GUARD MAINTENANCE PERSONNEL:

1. After project completion. Training shall be done by a subject matter expert with training experience.

2. A minimum of two hours class room training is required before and in addition to construction site training. Building 140 classroom can be made available for training.

3. A training plan is required and shall include handouts on the operation and maintenance of actual the equipment installed.

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