RFQ Q and A 15 AUG 2024.pdf
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- Attached to
- GA ARNG Lodging
- Solicitation number
- W912JM24Q0018
About this file
This document is a set of Questions and Answers (Q&A) related to a Request for Quotation (RFQ) for lodging requirements of the Georgia Army National Guard (GAARNG). The RFQ, numbered W912JM-24-Q-0018, is for 54 hotel rooms (50 double occupancy, 4 single occupancy) for 7 nights from September 29 to October 6, 2024, in the vicinity of Augusta, Georgia 30914. The hotels must be rated 3-diamond or higher by AAA, with 2 double beds minimum for double occupancy rooms and 1 king/queen bed minimum for single occupancy rooms. Late checkout at 11:00 AM is required, and the government will pay for the room nights. Quotes will be evaluated more favorably if the hotel provides breakfast and is located closer to the 88 Milledge Road, Augusta, Georgia 30904 address. There is no incumbent contractor, and the GAARNG typically receives 4-6 quotes for similar requirements. Evaluation factors are listed in Section M of the solicitation.
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| File | Type | Posted |
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| W912JM24Q0018 878th Lodging.pdf |
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GAARNG Training Lodging
RFQ: W912JM24Q0018
8/15/2024
This document is to capture RFIs received for RFQ: W912JM-24-Q-0018
1. Q: If our hotel does not provide breakfast, are we still able to submit a quote?
A: Yes, but your quote will not be evaluated as favorably as quotes with hotels that offer breakfast.
2. Q: Could you provide a late checkout time for all rooms?
A: 11:00
AM
3. Q: Are there any alternative dates for the event?
A: No.
4. Q: Are you flexible regarding 2- and 3-star locations if other factors are in place, i.e., cleanliness, service??
A: AAA diamond ratings will be used. We will review all offers. Higher diamond ratings will be evaluated more favorably.
5. Q: Should it be in one hotel, or can it be in different hotels not more than 15 miles from 88 Milledge Road, Augusta, Georgia 30904?
A: We will review all quotes. Quotes for hotels that are located closer in proximity will be evaluated more favorably.
6. Q: How many parking spaces will be needed?
A: The maximum number would be 104 each night.
7. Q: Should the king-size bed not be available, would a queen-size bed be okay?
A: Yes, king-sized is preferred but queen-sized beds are acceptable and will not be evaluated less favorably.
8. Q: Will the guest rooms be individuals call in for reservations or will organization be submitting a rooming list of names?
A: The unit will provide a roster of personnel that will be staying at hotel(s).
9. Q: The triathlon event may affect room availability for a requirement of 378 rooms. Is there flexibility in the location and distance?
GAARNG Training Lodging
RFQ: W912JM24Q0018
8/15/2024
A: Please see Question #5 for information concerning flexibility in location. Also please refer to the Contract Line Items, we need 54 rooms for 7 nights.
10. Q: Would a sleeper sofa in the double occupancy rooms suffice?
A: No, double occupancy rooms will need two beds.
11. Q: Since it states on the solicitation that the government is paying for the rooms, how would the fee for acquiring said rooms be indicated on the bid. Can a separate line item be added or add the cost to existing line items and invoice for the difference?
A. A: The government is paying the awarded contractor the amount entered in per Unit and Total costs as shown on the SF 1449 for CLINS 0001 and 0002. Any fees or costs should be included in those CLINS. No separate line items may be added.
12. Q: Who was the incumbent contractor for the previous contract?
A: There is no incumbent.
13. Q: How many bidders typically participate in the competition for this contract?
A: It depends on the location. We typically get 4 to 6 quotes for other locations.
We have not solicited for rooms in this location recently.
14. Q: What are the primary evaluation criteria used to select the winning bidder?
A: Evaluation factors are listed in section M of the solicitation and are updated per the answers provided to the questions generated from this solicitation.
15. Q: Can you provide information on the types of companies that have bid on this contract in the past?
A: Since this is a Small Business Set a-side we typically get quotes from third parties not actual hotels.
16. Q: Are there any opportunities for contract modifications or options after the initial award?
A: None at this time. The Government reserves the right to make changes as necessary.
17. Q: Could you provide a general range for the contract value?
A: No.
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