RTI DFAC QA.docx

1. Q. Will you provide the incumbent's name, contract number, and awarded dollar amount for this solicitation?

A. Crystal Enterprises Inc. W912JM20C0005 $297,707.00

2. Q. Your directions ask for 2 volumes, but do not specify where you want the SF1449/Pricing.

A. Pricing can be entered be filled in on the blank spaces of the SF 1449 or provided as a separate price volume

3. Q. What is the expected start date for this contract?

A. See DELIVERY INFORMATION in the solicitation

4. Q. In case we want to follow up with addition questions, what is the deadline for submitting questions?

A. See ADDENDUM TO 52.212-1 in the solicitation

5. Q. Will there be any type of a site visit? If so please provide the details.

A. See ADDENDUM TO 52.212-1 in the solicitation

6. Q. Is the DFAC currently open and functioning, or will we be opening the DFAC back up for service?

A. It is currently open.

7. Q. If the DFAC is currently closed, how long has it been closed?

A. See above.

8. What were the dates of the historical meal counts that were provided in the solicitation?

A. This estimate was from last year’s numbers updated with current information.

9. Q. Can you provide a monthly projection of meals to be provided in the base year of the contract?

A. See TE 3 in the solicitation

10. Q. Can you provide a sample menu that you want us to use in building our bid price, Breakfast, Lunch, Dinner, Snacks?

11. Q. Please provide a current wage determination for this contract.

A. See WAGE DETERMINATION in the solicitation. Also attached with amendment.

12. Q. Will we be expected to provide food service support for any type of field feeding? Is so please provide the details.

A. No

13. Q. Does the contractor need to provide a vehicle in support of this contract?

A. No

14. Q. We are assuming service is required 365 days per year, please confirm.

A. Only when students are present (See PWS paragraph 1.4.1)

15. Q. Please provide photos’ and, or video clips of the space that we will be working in at the facility, to include kitchen equipment, storage space, loading dock, service area, dining room, outside areas, etc.

A. Photos attached to amendment

16. Q. Do you have a supplies list of current expendable products?

A. See PWS paragraph 4.3.

17. Q. Will the contractor have to stock and provide any type of disposable products in lieu of plates and flatware?

A. Serving plates are provided are provided by the Government. If they are unavailable for any reason the contractor must provide paper plates.

18. Q. Will the contractor be able to request an annual contract price adjustment due to changes in the Wage Determination?

A. Yes, IAW Contract Clause 52.222-41 (checked on page 15 of 41 in the solicitation).

19. Q. Will the contractor be able to request an annual contract price adjustment due to changes to the cost of food and other operational supplies?

A. No. Please note, the contractor only supplies the items listed in PWS section 4.

20. Q. Will you call upon the food service contractor to provide any special, catering type of service, as an example class graduation? If so please provide as much details as is possible.

A. No.

21. Q. Please provide a copy of recent food service inspections.

A. Not available.

22. Q. Are inspections performed monthly?

A. Yes.

23. Q. Are they performed by a government entity, or by the Army?

A. Inspections are performed by the COR

24. Q. Are there any cash handling duties for the contractor to perform under the contract?

A. N/A. No exchange of money with students. Students are badged.

25. Q. Who arranges for and pays for trash pickup- removal?

Government

26. What are the recycling duties for the food service contractor?

A. Separated cardboard, and grease for recycling

27. Who arranges for and pays for any needed kitchen equipment repair and, or serving utensil replacement?

A. The Government

28. Q. Who arranges for and pays for exterminating services?

A. The Government

29. Q. Who pays for regular cleaning of any exhaust hoods, and grease traps?

A. The Government

30. Q. Will the government provide free telephone and Wi-Fi services for the contractor?

A. No.

31. Q. Will you provide any office space for the food service manager?

A. Yes

32. Q. Will you provide a desk, or any office furniture for the food service manager to use?

A. Yes

33. Q. Whose running these background checks?

A. See PWS paragraph 1.4.5

34. Q. How long does it take for this process?

A. Approximately 1 week.

35. Q. Can an employee start work while waiting for the results?

A. No.

36. Q. Are there any mandatory COVID vaccine requirements to work at the facility?

A. No.

37. Q. Do you require masks be worn onsite?

A. No.

38. Q. Please describe the securing of the contractor’s food stuffs inventory onsite.

A. Lockable pantry.

39. Please provide the expected gender breakout of the trainees and by age.

A. Not available.

40. Q. Regarding point of sale (POS) equipment. Will the government supply this item, or will the contractor?

41. A. No. See answer to question 22.

42. Q. Regarding small-wares; pots, pans, serving utensils, etc., will the government be suppling these items, or will the contractor?

43. A. Government.

44. Q. How many employees are currently working at the dining facility?

45. A. Not available.

46. Q. Is the government responsible for purchasing food?

47. A.Yes

48. Q. The SF 1449 references submitting 2 copies of the document. Does the vendor need to submit two copies of the SF 1449 only or 2 copies of the SF 1449 and price schedule?

49. A.1 Copy is sufficient.

50. Q. Do you have a supplies list of current expendable products?

51. A.No.

52. Q. Which food purveyor does the government utilize for the current contract?

53. A.Sysco

54. Q. What is the expected start date for this contract?

55. A. The latest estimate is 1 MAY 2023.

56. Q. Will this be a yearly requirement or need?

57. A.Yearly requirement

58. Q. Will there be headcount? Available Cashier? Or will we need to provide a cashier?

59. A daily headcount will be provided for ordering purposes. However, contractor will not be required to take a head. Cashier is not required.

60. Q. Will there be a cash box?

61. A. No

62. Q. Are there any members who will have per diem?

63. A. Per diem determined by the Soldiers home unit. But, no cash collection is required.

64. Q.Are there deposable plates or trays being used?

65. A. Yes.

66. Q. Are there required staffing levels?

67. A. As long as requirements are being met, staffing is determined by the contractor.

68. Q. What system is used for ordering food? Is it AFMIS?

69. A. Sysco takes the order over the phone.

70. Q. Are forklifts available for delivery or will it be hand carry?

71. A. No. Sysco usually offloads via a pallet jack.

72. Q. Who supplies the forklifts?

73. A. N/A.

74. Q. Are state employees also working in the facility?

75. A. No.

76. Q. Will the air conditioning system be fixed by summer? Is the AC condition now a temporary situation?

77. A. No answer at this time.

78. Q. When will the AC be fixed?

79. A. No answer at this time.

80. Q. What/when is the delivery cycle?

81. A. Sysco determines the delivery cycle based upon the orders. Sysco has made deliveries on an as needed basis.

82. Q. How often are rations delivered? What days?

83. A. Unknown at this time.

84. Q. Are there more Mermites (green field boxes/containers) available?

A. If any mermites are needed, the government will provide them.

85. Is there anything inoperable in the kitchen? For example, to fryer, grill line or ovens?

A. Unknown currently. If anything is inoperable, the government will get it fixed.

86. Who is the incumbent?

A. The government.

87. Q. Who pays for work orders/ repairs?

A. The government.

88. Q. Will there be a DFAC inspection? How often?

A. Yes. Monthly.

89. Q. Who puts in for service request? Base operations or contractor?

A. COR and/or S4, 122D Regiment.