RFI Responses 2.xlsx
XLSX spreadsheet 20 KB Posted
- Solicitation number
- W912JB-25-Q-A039
About this file
This is a Questions and Answers document for solicitation W912JB-25-Q-A039 for Joint All Domain Air/Ground Systems (JADAGS) Subject Matter Expert and Training services issued by the Michigan Army National Guard. The Q&As provide clarifications on quote formatting requirements, including acceptable 12-point Times New Roman font (10-point allowed for tables/figures), instructions for price quote submissions in MS Excel format, and confirmation that quote summaries can be included in cover letters.
Key clarifications address pricing-related items, including that there is no preferred government pricing template, requirements for Excel workbooks to include all formulas and calculations, and confirmation that 36 systems will need support in FY24 with similar or higher numbers expected in FY25. The document also clarifies that specific labor categories are not provided due to the technical nature of the work, but refers to PWS paragraphs 5.2.3.1-10 for systems that SMEs must be able to train on. Travel requirements are referenced in Paragraph 1.4.12 and Technical Exhibit 3 based on historical numbers.
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Text version
Sheet1
| Document | Section | Reference | Question | ANSWER | |
| Attachment F - Instructions | 2.2.2 | Minimum type size shall be 12-point Times New Roman standard font with single spacing (not to exceed 46 lines per page). | Is a smaller font acceptable for Tables and Figures, such as 10-point? | See attachment F - instructions, paragraph 2.2 for quote format instructions | |
| Attachment F - Instructions | 3.3, Table 1 | Volume 1 Includes: Cover Letter – Not Evaluated Quote Summary – Not Evaluated | |||
| Organizational Conflict of Interest (OCI) – Not Evaluated | In the Volume 1 Instructions there is no mention of a Cover Letter. Can the offeror include the Quote Summary required information in the Cover Letter? | YES, the quote summary information may be included in the Cover Letter | |||
| Attachment F - Instructions | 6.0 PRICE | QUOTE_TEMPLATE_JDAG.docx | There are no corresponding instructions about where to include the QUOTE TEMPLATE file with our price volume. Should it be submitted as part of our Price Narrative or a stand alone file? | The Quote Template can be included as a stand alone file or as part of your Price Narrative within your volume 3. | |
| Attachment F - Instructions | 2.4 | All quotes shall be at the UNCLASSIFIED level. Every submission must be properly identified and marked with the proper security classification. | If our quote is unclassified, are we required to mark the document as UNCLASSIFIED? | See attachment F - instructions, paragraph 2.4 for proper identification of submissions | |
| Attachment F - Instructions | 6.0 PRICE | The quote shall identify all price elements including direct labor and other direct costs broken out by indirect | |||
| rate. | Is the government asking for a break out of Indirect rates or a breakout of Other Direct Costs? | See attachment F - instructions, paragraph 6.2 for required contents of price quote submissions | |||
| Attachment F - Instructions | 6.1.1 | Electronic spreadsheet files (Workbooks) shall be sent in MS 365 Excel compatible format, | Does the government have a preferred pricing template for the offerors to use, or is it the responsibility of the offeror to develop their own spreadsheet? | The government does not have a preferred pricing template | |
| 6.1.1 | Electronic spreadsheet files (Workbooks) shall be sent in MS 365 Excel compatible format, | Are there any restrictions on embedded comments or notes within Excel workbooks to provide clarifications? | Electronic spreadsheet files (Workbooks) shall be sent in MS 365 Excel compatible format, and include all formulas, functions, macros, computations, or equations used to compute the proposed amounts. Please see attachment F-Instructions, paragraph 6.1.1 for Price Quote format requirements. | ||
| 6.1.1 | Electronic spreadsheet files (Workbooks) shall be sent in MS 365 Excel compatible format, | Will the Government accept spreadsheets that include VBA macros, or should all calculations be done using standard Excel formulas? | Please see attachment F-Instructions, paragraph 6.1.1 for Price Quote format requirements. | ||
| 6.1.1 | Electronic spreadsheet files (Workbooks) shall be sent in MS 365 Excel compatible format, | Are there any specific font, layout, or naming conventions required for worksheets, tabs, or file names? | Please see attachment F-Instructions, paragraph 6.1.1 for Price Quote format requirements. | ||
| 6.1.1 | Electronic spreadsheet files (Workbooks) shall be sent in MS 365 Excel compatible format, | Are offerors required to disclose indirect rate build-ups (e.g., fringe, overhead, G&A), or is a summary of the rates sufficient? | Please see attachment F-Instructions, paragraph 6.1 and 6.2 for Price Quote Format and Contents . | ||
| PWS | All | Subject Matter Experts | Will the government please provide labor categories and personnel qualifications and experience requirements for this effort? | Due to the scope and techincal nature of this requirement, specific labor categories can be misleading. Paragraphs 5.2.3.1-10 outline the systems that the SMEs will need to be able to provide training on. | |
| PWS | 5.2 | Provide mission specific training | Para 5.2 states the contractor will provide mission specific training to multiple unspecified locations. Since this is a FFP bid and the number and location of training iterations is not provided, would the Government provide a Travel CLIN with a plug number to cover travel costs? | Estimated number of trips is specified in Paragraph 1.4.12 and Technical exhibit 3. This is based on historical numbers. | |
| PWS | 5.5 | Provide at a minimum two contractors per five requested systems to support set-up, network configuration and unit training support during exercise NS execution. | Would the Government define the types of systems that may be requested? | Paragraph 5.2.3 and sub paragraphs 5.2.3.1-10 outline the typical systems in use by units. | |
| PWS | 5.5 | Provide at a minimum two contractors per five requested systems to support set-up, network configuration and unit training support during exercise NS execution. | Would the Government provide an estimated number of requested systems the contractor will be required to support based on historic data? | 36 systems for the duration of FY24 execution, anticipate similar or slightly higher for FY25 | |
| Attachment F - Instructions | 8.4.2 | Reasonableness. The Government will evaluate the price reasonableness of the offerors' proposed prices to ensure that in its nature and amount, it does not exceed what would be incurred by a prudent person in the conduct of competitive business. | What documentation or supporting information should offerors provide to demonstrate that their prices are fair and reasonable | Attachment F-Instructions, paragraph 6.2, details required contents of offeror's price quote. Offeror’s price quote shall contain sufficient factual information to establish that the proposed price is reasonable and complete. | |
| Attachment F - Instructions | 6.1.2 | Supporting narrative, including Basis of Estimate (BOE) sheets, shall be provided in files that are MS 365 Excel or MS Word | Is there a preferred format or template for BOEs, or can offerors use their own? | There is no specific format or template for BOEs |
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