PWS_Air_National_Guard_Youth_Leadership_Camp_2019_Final.pdf

PERFORMANCE WORK STATEMENT (PWS)

Air National Guard Youth Leadership Camp

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform Youth Leadership Camp Services, as defined in this PWS.

1.2 Background: The Youth Leadership Camp is an annual event that is offered to Michigan Air National Guard Youth 9-12 years of age. The event provides training for youth on a variety of topics including leadership, teambuilding, environmental education, fitness, relationships, stewardship, citizenship, communication, and self-awareness. A wide mix of instructional activities including speakers, educational workshops, teambuilding activities, recreational activities, marching, swimming, and military ceremonies allow the youth to not only learn the skills; but also learning the skills while receiving peer to peer support.

1.3 Period of Performance (PoP): The Period of Performance shall be 20-26 July 2019

1.4 General Information:

1.4.1 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary.

1.4.2 Quality Assurance (QA): The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)).

1.5 Recognized Holidays: The following are recognized US holidays. The contractor shall not perform services on these days:

New Year’s Day: January 1st Martin Luther King, Jr.’s Birthday President’s Day Memorial Day Independence Day: July 4th Labor Day Columbus Day

Veteran’s Day: November 11th Thanksgiving Day Christmas Day

1.6 Place and Performance of Services: The contractor shall provide services twenty-four hours a day from 1000 am, 20 July 19 through 1200 pm, 26 July 19. Performance shall be at the contractor’s site. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS.

1.7 COMSEC/IT Security. All communications with DOD organizations are subject to communications security (COMSEC) review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DOD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DOD organizations. Therefore, the contractor is advised that any time contractor place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DOD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.8 Protection of Personally Identifiable Information (PII). The contractor shall protect all Personally Identifiable Information (PII) encountered in the performance of services in accordance with DFARS 224.103 and DoDD 5400.11, Department of Defense Privacy Program, and DoD 5400.11-R. If a PII breach results from the contractor’s violation of the aforementioned policies, the contractor shall bear all notification costs, call-center support costs, and credit monitoring service costs for all individuals who’s PII has been compromised.

1.9 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.10 Special Qualifications:

1.10.1 Camp Counselors: Camp counselors must be a high school graduate or equivalent, or at least 18 years of age. Must have 2 years’ experience as a camp counselor/junior camp counselor.

Counselors shall have a FBI background check, national sex offenders check and a State of Michigan background check.

1.10.2 Health Officer: A health officer shall be one of the following: a licensed physician, a licensed physician's assistant, a licensed nurse practitioner, a registered nurse, a licensed practical nurse, a licensed emergency medical technician, a licensed medical first responder, or an adult who is certified as a wilderness first responder or has met those requirements equivalent to those set forth by the National Outdoor Leadership School. The health officer mush have 2 years’ experience working in the medical field and with a camp setting. Health officers shall have a FBI background check, national sex offenders check and a State of Michigan background check.

1.10.3 Lifeguards: Contractor shall supply the lifeguards for all water activities. Lifeguards shall have experience lifeguarding in a camp setting, current Lifeguarding Certificate required through American Red Cross or NPRQ, a Boater Safety License, 2 years’ experience as a lifeguard and a FBI background check, national sex offenders check and State of Michigan background check.

1.10.4 Contract Manager (CM): The contactor shall provide a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO within 3 days of contract award. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, (or the KO if a COR is not assigned), to resolve issues, receive directions and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.11 Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract;

procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment. The Contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.12 Contractor Travel. The contractor shall be responsible for any travel costs incurred during the performance of this requirement.

2.0 Definitions and Acronyms:

2.1 Definitions.

CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government.

Note: The only individual who can legally bind the government.

CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

DELIVERABLE. Anything that can be physically delivered and includes non- manufactured things such as meeting minutes or reports.

KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

WORK WEEK. Sunday through Friday, unless specified otherwise.

2.2 ACRONYMS:

AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation AT/OPSEC Antiterrorism/Operational Security CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army

DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services IA Information Assurance IS Information System(s) KO Contracting Officer OCI Organizational Conflict of Interest ODC Other Direct Costs PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract: Not applicable.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

5.0 Requirements: The contractor shall:

5.1 Provide an event location that is conductive to youth safety, learning, and recreation. The location shall be not more than 75 miles of the eastern side of 3423 North Martin Luther King Jr, Blvd., Lansing, Michigan using google maps, and within 10 miles of a hospital and shall be in the state of Michigan.

5.2 Provide all lodging and training area locations. Provide lodging with indoor heat, indoor restrooms and showers, bathroom with flush toilet, garbage receptacles, and means to store medications requiring refrigeration. All costs, deposits, or fees required to access training and lodging locations shall be included in the contract price.

5.3 Provide accommodations in a permanent building that will adequately house up to 38 youth, 5 camp counselors, 5 volunteers (4 coaches stay with the youth and 1 housed separate) in weatherized and heated facilities that are cabin or dormitory style and allow for the separation of youth by gender. Provide a separate, private room for the MI ANG Camp POC.

5.4 Provide Sleeping Quarters. Lodging structure will be safe, adequate in size for accommodating youth and adult volunteers, clean and have watertight roof and sides and provide heat source that is not open flame, or, in the event of not heat source, must be utilized only in appropriate warm-weather months. Individual housing accommodations can house an assorted number with individuals, but the total camp must be able to house 135 campers and volunteers (this number includes Army and Air National Guard) interspersed to provide adequate supervision. Floor area shall include space within the occupied structure to accommodate the bed, storage for personal belongings, aisles and exit ways. All existing electrical service, wiring and fixtures shall be in good repair and safe condition. Natural ventilation shall be provided through operable windows or other exterior openings. Sleeping quarters shall be within 50 feet of the toilets and showers. Camp counselors shall sleep in the quarters with the campers, but must have an area separate from the camper’s beds. Camp counselors shall not share a bunk bed with campers. Provide at least two camp counselors in each sleeping quarters at all times.

5.5 Provide, at a minimum, the following spaces/places:

5.5.1 Meeting Space: Provide meeting space in indoor and outdoor spaces that will accommodate groups of 25-40 youth, and 10-15 volunteers/staff at the same time to allow for meaningful training and teambuilding.

5.5.2 Indoor Meeting Space- Indoor space will require the ability to set up chairs in classrooms setting to seat at least 40 campers.

5.5.3 Outdoor Meeting Space- Outdoor space will require nearby toilets, shade, or shelter from the elements in the event of inclement weather.

5.5.4 Ceremony Location- Space to accommodate opening ceremony and graduation for a minimum of 135 campers and volunteers (this number includes Army and Air National Guard) and approximately 100 parents. The space must have AV capability with a screen to play the end of camp video presentation. The screens must be positioned so that all attendees can view the video.

5.5.5 Campfire- Area close to the sleeping quarters for flag ceremony and for nightly campfire.

5.5.6 Registration Area – Area for registration for counselors and campers. This area must include tables and chairs. The space must be big enough to accommodate 100-130 individuals at once. If the space is outdoors, there must be a designated space inside in case of inclement weather.

5.5.7 Office area for Government use– Contractor must supply a room for at least three MING staff to use as their office. This space must have at least two desks/workspaces, outlets, and lights. The space must be close to where the bulk of the camp is taking place to be easily accessible to the campers and volunteers/staff.

5.5.8 Dining Facility – Contractor must have an area that can hold 130 campers and volunteers (this number includes Army and Air National Guard) for meals. The facility must be clean and follow all Michigan health and safety guidelines. The contractor shall supply food, equipment and staff to run the facility for all meals. The facility must be able to feed all 135 participants (this number includes Army and Air National Guard) at one time or in groups.

5.6 Toilets, Showers, and Privies: Natural ventilation shall be provided through operable windows or other exterior openings, artificial in lieu of natural lighting and mechanical ventilation may be provided in toilet rooms and assembly space. Shall have separate boys and girls bathrooms and shower areas. Toilets should be supplied with toilet paper, hand soap, and paper towel.

5.7 Camp Staff: The contractor shall supply all camp staff, team counselors, volunteers, medical staff, dining facility staff, activity instructors, lifeguards, and a POC for the Michigan National Guard.

5.7.1 Camp Ratios: Contractor shall follow the American Camping Association adult-to-youth ratios. 1:8 for overnight camps. Each team will have 10-12 campers and will have to have a MINIMUM of two adult counselors. There shall be at least two counselors with each group at all times. Each team shall also have a counselor available for breaks. Each team will have a Michigan National Guard youth (15-17 years old) who will act as a junior counselor on each team. There will be 10 junior counselors in total for the entire camp. The contractor shall supply the adult camp counselors for the duration of camp. The contractor shall have a camp staff/volunteer running each activity or team activity the entire week of camp.

5.7.2 The contractor shall be responsible for conducting the proper background checks of all their staff and volunteers. All camp staff shall have a state background check, national sex offender check and a national background check (equivalent to FBI check). Volunteers from the Child and Youth Program will come with an iChat from the state of Michigan and a background check from the military or FBI. The contractor will supply the Government Point of Contact (ie.

Camp Director and Assistant Director) with a list of counselors within 3 days after contract award. Camp counselors shall have the desire and ability to work with children outdoors, ability to relate to one's peer group, ability to provide guidance and supervision, good character, integrity, adaptability, enthusiasm, patience, and self- control, high school graduate or equivalent, or at least 18 years of age.

5.7.3 Camp Counselors: The contractor shall provide approximately 20 counselors/volunteers for 135 campers. These counselors shall be with the campers 24/7 during the duration of camp.

The counselors will be placed in groups with 10-12 campers. They will be with their designated group from the start of camp (20 July) to the end of camp (26 July). This includes during the nighttime. Counselors will sleep in the designated sleeping area with the campers at nighttime.

Male counselors will stay with the male campers and female counselors will stay with the female campers.

5.7.4 Supply medical staff and medical center for the duration of camp. At least one medical staff needs to be available 24/7. The medical center will be responsible for storing medication for campers, volunteers, help with any illness, injury, or any other matter that happens during the duration of camp. Contractor shall follow all State guidelines set by the state, which read as follows: a resident, troop, or travel camp shall employ a health office who is on duty or in residence at the camp.

5.7.5 Supply staff to run each activity for the duration of camp. These staff members are responsible for assisting in each activity, providing instructions to the campers and counselors on each activity, and making sure the activity is safe for all involved.

5.7.6 Supply a staff member who is available to the Camp Director (Child and Youth Program Coordinator) 24/7 for the duration of camp.

5.7.7 Supply an ATV type vehicle for administrative staff

5.8 Food and Drinks. The contractor shall supply all food, drink, preparation, equipment, goods and staff for the Michigan National Guard. A meal schedule for the duration of the camp shall be provided to the POC no later than 3 days after contract award.

5.8.1 Meals: Breakfast, lunch, dinner, and evening snack to feed up to 40-45 people for full program days. Heated indoor eating space for all meals. Hot and cold beverages during meals.

Water available for drinking at every activity location and in the common areas through the duration of camp. Meals will be catered towards youth ages 9-12. Adults will eat the same meals.

Meals shall follow USDA Nutritional guidelines. All meals shall have substitutions available for attendees with special dietary needs. The dietary needs will be sent to the contractor two weeks before the start of camp.

5.8.2 Beverages: Water shall be available 24 hours a day for the duration of camp. This includes water at all activities. Milk, juice, or hot chocolate shall be provided at meal times.

Coffee shall be provided to adults only from 0600-1000 hours each day of camp.

5.8.3 Snack: An evening snack shall be offered to campers each night. Snack option suggestions for the evening at approximately 7:30 pm: fresh fruit, veggies and dip, cookies and milk, chips and salsa, popcorn, granola bars, cheese and crackers, and/or fruit snacks.

5.8.4 All meals and snacks shall be prepared, at a minimum, for total numbers of youth and adults reported as attending by the State Child and Youth Coordinator.

5.9 Indoor/Outdoor Recreation: Outdoor activities for youth should be available and part of the base cost of the event. Training designed with State Youth Coordinators input, and presented in a variety of dynamic teaching styles to encapsulate the following topics: leadership, teambuilding, environment education, citizenship, communication, self-awareness, and marksmanship. The Contractor shall provide the Government POC a copy of the schedule for the week of camp at least 3 days after award. At a minimum, the contractor shall offer the following activities to the campers:

5.9.1 Archery – campers will learn how to correctly shoot a bow and arrow from approximately 30 yards. Campers will learn the basics of the sport, receive hands-on instruction, and conduct a target competition.

5.9.2 Swimming – the campers shall be able to swim in a recreational area and play water games with their teams. This activity can be offered more than once in a week based on the weather conditions. Campers shall be supplied with life jackets and there must be a lifeguard on duty.

5.9.3 Arts and Crafts – Arts and Crafts time is perfect for a little relaxation mixed with creativity. The campers are inspired by their activities, friends and the natural beauty of the camp as they create personalized works of art to take home. The project will be geared towards 9-12 year olds.

5.9.4 High Ropes – campers 9-12 years of age will step outside their comfort zone and choose a challenge suited to their ability. Self-confidence, encouraging others, and embracing new challenges are some of the skill students will strengthen during this unique experience.

5.9.5 Zip Line – campers 9-12 years of age will have a chance to face there fear of heights and fly through the skies of camp.

5.9.6 Climbing Tower – the climbing tower challenges campers 9-12 years of age to step outside their comfort zones. Goals range from climbing five feet to reaching the top in less than two minutes. With the help of experienced staff, both are achievements that will expand student’s comfort zones, build self-confidence and self-esteem. Group belaying teaches teamwork, dependence on others, and focus, while keeping all campers engaged when not climbing.

5.9.7 Fire Building/S’mores - Fundamentals of fire building, fire use and fire safety are taught in this practical and fun class. Instructors will help students between the ages of 9-12 split into small teams, gather wood, construct and successfully light a fire large enough to cook S’mores.

Items for Smores provided by government.

5.9.8 Mountain Biking – campers 9-12 years of age will be fitted for a mountain bike and helmet and receive a short instruction on the basic components of their bikes. Next, the group will head out and explore the mountain biking trails.

5.9.9 Fishing – campers 9-12 years of age will learn to put a hook and bait on a fishing pole.

They will have the chance to catch a fish and learn how to take the fish off the hook. All fish will be returned to the water.

5.9.10 Traditional Sports (basketball, flag football, baseball, soccer, and volleyball) – campers 9-12 years of age will be provided with the opportunity to place traditional sports as a team.

They will be able to play against other teams at camp.

5.10 Dress Code: All camp counselors, staff, volunteers, and campers will follow the dress code for the duration of camp. The contractor shall wear a tee shirt provided by their employer or if unavailable, by the MI NG Child and Youth. Bathing suits must be appropriate and all females (volunteers and campers) MUST wear a one-piece bathing suit and males (coaches and campers) must wear bathing suit shorts. No article of clothing that pertains to or depicts the following will be acceptable: substances or activities illegal by law for minors: alcohol, drugs, tobacco, and gambling, profane, suggestive or violent language, and/or suggestive spelling, or derogatory symbols or remarks directed to any ethnic group.

5.11 Contractor Manpower Reporting Application (CMRA): The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Michigan Air National Guard via a secure data collection site. The contractor shall completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs shall be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk at http://www.ecmra.mil.

DoDAAC: W912JB

UIC: FFL970

5.12 The Government point of contract for ANG camp coordination and for the duration of the camp is Jean Wixson, 269-986-8124, Jean.m.wixson.civ@mail.mil or Paulus Obey paulus.s.obey.civ@mail.mil, (586) 239-5583.

COMBINED #’s Boys Girls Attending Camp & Meals Youth 33 UNK ratio yet 33 Jr Counselors/Volunteers 2 2 4 Counselors 2 2 4 MI ANG Staff 0 1 1

TOTAL 42

Battle Creek Boys Girls Selfridge Boys Girls Youth Youth Jr Counselors/Volunteers Jr Counselors/Volunteers Counselors Counselors MI ANG Staff MI ANG Staff http://www.ecmra.mil/ http://www.ecmra.mil/ mailto:Jean.m.wixson.civ@mail.mil mailto:paulus.s.obey.civ@mail.mil

TECHNICAL EXHIBIT 1

Performance Requirements Summary

This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

PWS

Paragraph

Task Performance Standard

Acceptable Quality Levels

(AQL)

Surveillance Method / By Whom

5.1 thru 5.10

Camp Event

Complete task at

95%

5% margin for weather or other elements beyond contractor control

Govt POC Customer Complaint

/Feedback

TECHNICAL EXHIBIT 2

Deliverables Schedule

PWS Reference / Deliverable Title

Frequency Number of Copies

Medium/Format Submit To

1.10.4 Provide name of

Contract Manager and alternate within 3 days of contract award

1 Electronic submission or hard copy

Contract Officer and Govt POC listed in 5.12

5.7.2 Provide camp

counselors names 3 days after award

1 Electronic submission or hard copy

Govt POC listed in 5.12

5.8 Provide meal schedule

within 3 days after contract award

1 Electronic submission or hard copy

Govt POC listed in 5.12

5.9 Provide activity

schedule within 3 days after award

1 Electronic submission or hard copy

Govt POC listed in 5.12