2019_Insecticide_Herbicide_DOS_5-23-19.pdf

DESCRIPTION OF SERVICE (DOS)

FOR

SELFRIDGE AIR NATIONAL GUARD BASE, MICHIGAN (SANGB)

AIRFIELD INSECT/PEST CONTROL

AIRFIELD HERBICIDE APPLICATION

23 May 2019

1.0 General:

Scope:

1.1.1 AIRFIELD INSECT/PEST CONTROL: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary to control the existing insect species. The company shall provide an Applicator License. All personnel that will be applying insecticide shall have either a State of Michigan or a Department of Defense Pesticide Applicators Certification, of which a copy shall be provided to the 127th Pest Management Contracting Officer’s Representative (COR). The application of insecticides shall be applied in a manner that provides the most effective control to the insects in the application area.

Applications shall be performed to minimize the effects to other non-target species in the area.

Talstar P, at a rate of 0.5 fluid ounces per 1,000 square feet is the preferred insecticide for use.

Commercial standards indicate that an 85% or higher mortality rate is indication of proper application to support Selfridge Air National Guard Base (ANGB), Michigan, as defined in this PWS. The contractor shall perform to the standards in this contract.

1.1.2 AIRFIELD HERBICIDE APPLICATION: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary to control the existing broadleaf weed species. The company shall provide an Applicator License. All personnel that will be applying herbicides shall have either a State of Michigan or a Department of Defense Pesticide Applicators Certification, of which a copy shall be provided to the 127th Pest Management COR. The application of herbicides shall be applied in a manner that provides the most effective control to the broadleaf weeds in the application area. Applications shall be performed to minimize the effects to other non-target species in the area. Commercial standards indicate that an 85% or higher mortality rate is indication of proper application to support Selfridge Air National Guard Base (ANGB), Michigan, as defined in this PWS. The contractor shall perform to the standards in this contract.

1.1.3 Licenses and certifications shall be provided with submission of quote.

1.2 Background. Historically the same areas were treated with an approximate 85% mortality rate.

1.3 Period of Performance (PoP). Services shall begin upon contract award and be completed by 15 July 2019.

2.0 General Information:

2.1 Base Access/Security. The award of this contract does not create a right to access any military installation. The contractor shall appoint a single individual to coordinate base access with the Government Point of Contact (POC) for all contractor employees, subcontractor employees, and delivery drivers. Prior to access to this installation the contractor shall coordinate with the POC, Mr. Tim Forys

Phone 586-239-6761 e-mail timothy.j.forys.civ@mail.mil , no later than 10 business days prior to commencement of work.

2.1.1 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented.

Contractors are not compensated for unexpected closures or delays.

2.1.2 The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. Contractor employees shall only enter restricted areas when required to do so and only upon prior approval. The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance.

2.1.3. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges. All contractor employees shall carry proper identification with them at all times while on Selfridge ANGB.

2.1.3.1 Contractor personnel shall not enter any restricted area without the prior approval of the KO and without being accompanied by a proper security escort.

2.1.3.2 Physical Security. The contractor shall be responsible for safeguarding all government property and controlled forms, if provided for contractor use.

2.1.3.3 Employees with Criminal Records. Employees with criminal records shall be identified on an individual basis to the KO.

2.1.4 Antiterrorism / Operations Security: Access and General Protection/Security Policy and Procedures. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR).

The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s Security Forces, Director of Emergency Services or local Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, HAF and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

2.1.4.1 For Contractors that do not require CAC, but require access to a DoD Facility and/or Installation.

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (AFI 31-101 and AFI 10-245), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

2.1.5 COMSEC/IT Security. All communications with DoD organizations are subject to communications security (COMSEC) review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractors place or mailto:timothy.j.forys.civ@mail.mil receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information.

2.1.6 AT Level I Training. Contractor employees with an area of performance within a Government controlled installation, facility or area. All contractor employees, to include subcontractor employees, requiring access to Government Installations, Facilities and Controlled Access areas shall complete AT Level I awareness training within 10 calendar days after contract start date. Documentation of completion shall be provided to the Contract Administrator and COR and will be maintained by the COR or Antiterrorism Representative.

2.1.7 Physical Security. The contractor shall ensure all government equipment and materials in their possession are secured.

2.1.8 Safety/Environmental: The contractor shall comply with all federal and state Occupational Safety and Health Administration (OSHA) requirements and standards, technical orders, regulations, and referenced publications as published in the OSHA 29 CFR

2.2 Quality Assurance (QA). The Government shall evaluate the contractor’s performance under this contract in accordance with this DOS.

2.2.1 Government remedies. The Contracting Officer will follow the requirements of Federal Acquisition Regulations (FAR) 52.246-4, Inspection of Services – Fixed-Price, for contractor’s failure to correct non-conforming services. In the event that services fail to conform to contract requirements, and cannot be remedied by re-performance, the Government reserves the right to reduce the contract price to reflect the reduced value of the non-conforming services.

2.2.2 The contractor shall ensure that timely and effective corrective action is obtained for all deficiencies identified by the Government.

2.3. Place and Performance of Services. The contractor shall perform the services required under this contract within core operating hours, which are 0700 - 1600 Eastern Standard Time, Monday through Friday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at multiple locations on Selfridge ANG Base, MI. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS.

2.4 Retrieving Identification Media. The contractor shall retrieve all identification media, including vehicle passes, from employees who depart for any reason before the contract expires (e.g. terminated for cause, retirement, etc.), and upon completion of all work of the contract. Contractor shall turn in all retrieved identification media to the pass and identification office within 7 days of employee departure.

(Tech Exhibit 2)

2.5. Safety/Bio-Environmental: The contractor shall comply with all federal and state OSHA requirements and standards, technical orders, regulations, and referenced publications as published in the OSHA 29 CFR. The contractor shall comply with the highest degree of safety protection where any disagreements exist. Additionally, the contractor shall comply with installation regulations governing safety and fire prevention, IAW SANGBI 32-7, Fire Protection Program. The KO, Base Civil Engineer (BCE) or designated representative, Ground Safety, and Security Police may issue an order to the contractor or employee(s) to stop all or part of the contractor’s work until all violations are corrected.

Bio-environmental Engineering personnel, who notice violation of OSHA or local standards, will notify the KO who has the authority to stop all or part of the contractor’s work. The contractor shall not be excused for unsatisfactory performance that may result from a stop work order.

2.5.1 Accident prevention and safety practices on contractual work under the jurisdiction of the Contracting Officer are the responsibilities of the contractor concerned. The contractor shall brief all employees on proper safety and accident reporting. The contractor shall provide all occupational health services to his employees. Contractor employees shall be instructed to notify the contractor’s Contract Manager of potential or existing occupational health hazards that require attention.

2.5.2 Hazardous Materials (HM) Handling. The Contractor shall comply with all federal, state, local and Selfridge ANGB regulations concerning the use, storage, and reporting of any Hazardous Material (HM) used, or planned to be used in the Contractor’s operations. IAW AFI 32-7086, Chapter 2, paragraph

2.6.9.2. HMs Management, the Contractor shall provide to the Selfridge ANGB Environmental office, a list of any HM on a SANGB Form 23. The list shall be submitted to the KO prior to the start of work requiring HMs. The list shall identify each HM, an estimate of how much material will be used, amount stored, and location of the storage facility and also contain a copy of each material’s Material Safety Data Sheet (MSDS). The Contractor shall also maintain a copy of all MSDS sheets used in the performance of this contract. Where applicable the Contractor shall use environmentally safe products in the course of completion of the project. The Contractor shall be responsible for the safe handling of all potentially HMs while on Selfridge ANGB. In the case of a release of a HM into the environment, the Contractor shall initiate clean up and make all notifications as outlined in the Selfridge ANGB Spill Plan. If base personnel are involved in clean-up operations, the Contractor’s responsibility will include the reimbursement of all costs incurred by the Government to include supplies, man-hours, and disposal of the waste. HM will be defined as any substance listed as having characteristics of flammability, corrosivity, reactivity, toxicity, or contains any listed constituents, or be otherwise harmful to personnel and/or the environment.

2.5.2.1 Handling, Storage and Disposal of Hazardous Waste (HW). All HW shall be handled and stored in strict compliance with federal, state and, local regulations. Contractors will be held fully liable for any negligence that results in a Notice of Violation or other penalty. HW will be defined as a solid or liquid waste which exhibits a characteristic such as flammability, corrosivity, reactivity, or toxicity, as identified in 40CFR 261.20-261.33 (Code of Federal Regulations: Discarded commercial chemical products, off-specification species, container residues, and spill residues). Any mixture of a solid or liquid waste and a listed HW is also considered a HW. It must be understood that proper management of any waste generated, hazardous or non-hazardous, shall and will be the responsibility of the Contractor. Any Government owned shipment of HW shall be documented on a HW Manifest and signed by a Civil Engineering Environmental Office representative. A copy of the generators’ manifest shall be maintained by the 127th Civil Engineering Squadron/ Environmental Flight (127CES/CEV).

2.5 Special Qualifications:

2.5.1 All contractor employees must read, write, speak, and understand English fluently.

2.5.2 All contractor employees who operate motorized vehicles on SANGB shall possess a current state driver’s license.

2.5.3 Post Award site visit: The contractor agrees to attend any post award convened by the KO in accordance with FAR Subpart 42.5. The KO, COR, and other Government personnel, as appropriate, may meet with the contractor to review the contactor’s performance. At these meetings, the Contacting Officer will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government.

Contractor attendance at these meetings shall be at no additional cost to the Government.

2.5.4 Government Observations and Inspections. Government personnel other than KOs and CORs may occasionally observe contract operations. These personnel will not, however, interfere nor provide direction to the contractors’ performance.

2.6 The contactor shall provide a Point of Contact (POC) who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the POC is absent, shall be designated in writing to the KO. The POC shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The POC shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

2.6.1 Contractor Employees. The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the KO as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

2.6.2 The contractor’s staff shall be fully qualified, professional, and customer service oriented. The contractor shall ensure quality work performance IAW applicable standards and guidelines. .

2.6.3 Identification of Contractor Employees: All contractor personnel are required to identify themselves as such to avoid creating an impression that they are Government employees.

Contractor personnel shall present a neat appearance and wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed.

2.7 Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in any form of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment. The Contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

2.8 Coordination with Other Contractors. The Government may award other contracts or additional work not prescribed in this contract. The contractor shall fully cooperate with other such contractors. The contractor shall not commit or permit any act that will interfere with the performance of work by another contractor.

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will not provide GFP/M/E/S to the contractor.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E): The contractor shall furnish everything required to perform these services as indicated in Section 1.1.

4.1 Vehicles. The Government will not provide vehicles for use on this contract. Vehicles found to be unsafe or unable to function as designed shall be removed from the installation and replaced at the contractor’s expense. Vehicle repairs shall not be accomplished on base. All vehicles shall be registered, licensed, and insured at all times.

4.2 Contractor vehicles shall have the company name prominently displayed on both sides of the vehicle and be maintained clean to present a neat, professional appearance. Operators of off road vehicles must wear appropriate helmets while operating those vehicles.

5.0 Requirements: The contractor shall:

5.1 Treatment Report: Applications shall be tracked, logged and submitted to 127CES/CEOHP NLT the 5th day of the month following the application on the approved DD Form 1532 or similar company form.

5.2 Insecticides: Insecticides used in performance of this contract shall be limited to those authorized for use in the State of Michigan. As part of the insecticide approval process, the contractor shall provide a Material Safety Data Sheet (MSDS) and completed Contractor HazMat Worksheet (Appendix B) to the government.

5.3 Application Schedule Applications shall be completed by 15 July 2019. The contractor shall coordinate the application schedule with the government. The schedule shall be mutually agreed upon to assure protection and coordination with other military uses of the area.

5.4 Environmental Protection

5.4.1 There are no wetlands located within or adjacent to the application areas.

5.4.2. Mixing of chemicals, and cleaning of equipment is permitted in designated areas within the boundaries of Selfridge ANGB. Contractor shall take all precautions to ensure insecticides/herbicides and/or rinsate does not enter storm drains.

5.5.3. Vehicular spray equipment application shall be restricted to soil conditions that can be driven on without rutting. Vehicular equipment is restricted to only those areas specified for driving.

5.6 Contractor Manpower Reporting Application (CMRA):

5.6.1 The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Air Force via a secure data collection site.

5.6.2 The contractor shall completely fill in all required data fields using the following web address:

http://www.ecmra.mil/. Reporting inputs shall be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September

30. While inputs may be reported any time during the FY, all data shall be reported no later than http://www.ecmra.mil/

October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at http://www.ecmra.mil.

UIC Code: FFTQN0 Issuing Office DoDAAC: W912JB

6.0 Publications/References: Publications applicable to this PWS are listed below and may be found as indicated in the table.

6.1 The contractor is obligated to follow those publications to the extent specified in other sections of this PWS. The contractor shall be guided by those publications to the extent necessary to accomplish requirements in this PWS.

6.2 All the publications are considered mandatory for successful performance of the contract.

PWS

Paragraph

Publication (Chapter/Page) Publication Title Website

1.4.6 29 CFR Worker Safety Ecfr.gov

1.4.6.3.1 40 CFT Protection of the Environment

1.4.2.1 FAR 52.246-4 Inspection of Services – Fixed-Price Farsite.hill.af.mil

1.4.6.3 AFI-32-7086 Air Force Hazardous Materials Management http://www.e-publishing.af.mil/home

1.4.6 SANGB Fire Protection Program -

see link outside of table below https://eissp.area52.afnoapps.usaf.mil/org/127WG/MSG/CS/127%20 Publications%20Library/SANGBI/Selfridge%20ANG%20Base%20Fire%20Instruction,%20SANGBI%2 032-7,%20Final%2031%20December%202014.pdf http://www.ecmra.mil/ http://www.e-publishing.af.mil/home http://www.e-publishing.af.mil/home

TECHNICAL EXHIBIT 1

Performance Requirements Summary

This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

PWS

Paragraph Task Performance Standard Acceptable Quality

Levels (AQL)

Surveillance Method / By COR

1.2 Meet industry standard

Target mortality rate of 85% is met or exceeded.

No more than 15% return

Periodic Inspection

5.1 Submit amount of insecticide used to 127

CES/CEOHP

Treatment Report Due 5 August 2019

AQL of report received late if prior approved by

POC

5.2

Follow Armed Forces Pest Management Board pre-approved list of pesticides

Contractor uses only approved insecticides to perform contract requirements.

AQL of only approved insecticides used

5.6

Contractor performs manpower reporting on the eCMRA web site (Contractor Manpower Reporting Application) once per year.

Manpower is reported annually 100% of the time.

Report has been entered into CMRA web site by 31 Oct each year before final payment is made.

2.6.3 Identification of

contractor employees

Contract employees have required uniform or badge displayed and identifies themselves as a contractor 98% of the time.

AQL of 2% of any contractor staff found to be non-compliant throughout performance of the contract.

TECHNICAL EXHIBIT 2

Deliverables Schedule

PWS Reference / Deliverable Title Frequency Number of

Copies Medium/ Format Submit To

2.1 Base Access

Information List Prior to gaining access to base 1 Electronic

Submission KO

2.4 Identification

Media

Return upon completion of contract performance. Original(s) Hard Copy

Pass and Identification

Office

1.1.1 thru 1.1.3 License and Certification

State of Michigan or a Department of Defense Pesticide Applicators Certification

1 Electronic Included with Quote

2.1.6 AT Level I

Training

One time. Pamphlet and sign-in sheet provided to contractor upon award.

Contractor ensures training is accomplished and submits sign-in sheet at contract start.

1 Electronic or Hard Copy

Contract Administrator or POC

5.6 CMRA Annually, NLT 31 October 1 Electronic

Submission http://www.ec mra.mil

Airfield Insecticide

Area Types of Insects Estimated Percentage of Total Acreage Requiring Insecticide

Estimated up to 750 Acres

Various insects 100 (%)

TOTAL ACRES 750

Airfield Herbicide Area Types of Noxious Weeds Estimated Percentage of Total

Acreage Requiring Insecticide Estimated up to 750

Acres Broad-Leaf Weed 100 (%)

TOTAL estimated acres 750

Attachments:

Current Pesticides List HazMat Worksheet SANGB Form 23 DD Form 1532