AE Statement of Work.pdf

Appendix P

Statement of Work for a Task Order Architect-Engineer Services for

Plans and Specifications Alabama Air National Guard

1. REFERENCES.

1.1. Indefinite Delivery Contract (IDC). This task order will be issued under IDC.

1.2. Federal, State/Commonwealth, and Industry Standards. Some applicable Federal, State/Commonwealth, and industry standards are referenced below and listed in Exhibit A. All applicable standards, including those that are not referenced or listed, constitute criteria for the design.

2. PRECEDENCE. This Scope of Work (SOW) and the accompanying Exhibit A provide specific instructions for the design of this project and, in case of conflicts, take precedence over the requirements of Section C of the IDC.

3. OVERVIEW. The project is for Air National Guard sites across the state of Alabama.

4. DESCRIPTION OF WORK. Design Services to meet the intent of each project’s design scope.

5. REQUIRED A-E SERVICES. The A-E shall perform the services indicated in this Scope of Work, including Exhibit A, and Section C of the IDC. These services will be provided in three distinct phases:

a. Advance Planning 1

b. Advance Planning 2

c. Concept (35%) Design

d. Preliminary (65%) Design

e. Final (100%) Design

The drawings, specifications, and all other submittal items for this task order will be prepared using standard units of measurement.

5.1. Drawings.

5.1.1. General. The A-E shall prepare drawings in a manner that clearly and adequately delineates the work to be accomplished by the construction contractor. Design documents will be sufficiently detailed to permit construction contractors to submit responsive bids without visiting the project site. The cover sheet will be signed and stamped by the principal of the firm who is a registered professional engineer and/or registered architect and legally allowed to practice engineering and/or architecture in the State of Alabama. All drawings will be created using Computer Aided Design-Building Information Modeling (CAD-BIM) technology and shall conform to the TriService A/E/C CADD Standards, Release 1.7. These CAD-BIM standards are available on the Internet at https://cadbim.usace.army.mil/CAD. Additional criteria for the preparation of drawings are contained in ER 1110-2-1200.

5.1.2. CAD Files. One CAD (*.DGN/.DWG) file shall be used per drawing

(sheet). All design and site condition features will be shown in each CAD drawing file. No reference files will remain except for the border file, photos and other raster files (*.COT). All CAD files must be compatible with AutoCAD software.

5.1.3. Format. All drawings and sketches will be provided…. Original drawings and details must be of adequate size, and be clear and sharp, so that the use of half-size reproducible will result in legible and easy to read copies. The format of final hardcopy drawings will vary and will be defined for each task order

5.1.4. Electronic Drawings. The A-E will provide at minimum two users per installation access to electronic drawings both via traditional computer access and mobile (Phone/Tablet) access. This access will be provided for all active task orders simultaneously. This access is usually granted via commercially available software such as Newforma. Any software used must be compatible with government information systems.

5.2. Specifications.

5.2.1. General. The A-E shall utilize the Unified Facilities Guide Specifications (UFGS) which are the set of master guide specifications reflecting National Guard technical policy. These guide specifications are available over the Internet at https://www.sam.usace.army.mil/Missions/Military-Missions/Engineering/Master-Guide- Specifications/ Newforma or compatible online capable software will be used for the preparation of project specifications in accordance with ER 1110-1-8155.

5.2.2. Bid Schedule and Contract Clauses. The A-E shall prepare a project bid schedule that includes all required payment items. The Government retains responsibility for preparation of Division 00 contract clauses (Sections 00 11 00, 00 45 00, 00 72 00 and 00 73 00).

5.2.3. Outline Specifications. The A-E shall develop an outline specification listing the proposed guide specifications and A-E-prepared sections that https://www.sam.usace.army.mil/Missions/Military-Missions/Engineering/Master-Guide-Specifications/ https://www.sam.usace.army.mil/Missions/Military-Missions/Engineering/Master-Guide-Specifications/ will be used for the project. The outline specification will list the guide specification number and title for each proposed section. Sections shall be arranged within their respective divisions, in numerical order. New specification sections, developed by the A-E, will be numbered to fall in their respective division at a logical location.

5.2.3.1. Division 1 specifications are now part of the UFGS. Note that the Government shall decide what parts of Division I specifications will be prepared by the AE firm. See the following web site for additional information:

http://www.wbdg.org/ccb/browse_org.php?o=70

5.2.3.2. Construction Contractor Submittal Register. The specifications require the construction contractor to submit shop drawings, samples, manufacturer’s data, certificates, test reports, and other items to the Government. The A-E shall prepare a complete listing of construction contractor submittal requirements. These submittals will be classified as either “Government Approval” or “For Information Only.” All non-critical submittals should be classified as “For Information Only”. Those submittals that are critical to safety, construction execution, and system or facility operation should be classified as “Government Approval”. The type of submittals requiring Government approval are extensions of design, critical materials, deviations, O&M manuals, or those involving equipment that must be checked for compatibility with the entire system.

5.3. Quantity and Cost Estimates.

5.3.1. Format. The A-E shall prepare quantity computations, cost estimates, and construction cost estimates for this project.

5.3.2. Cost Estimate Submittal. Cost estimates shall be submitted to the Base Civil Engineer.

5.3.3. Proposed Construction Schedule. The A-E shall prepare a proposed schedule for construction that is consistent with the project construction cost estimate. During development of this schedule, due consideration will be given to standard construction practices, durations of tasks, the sequence of construction, procurement of materials, climatic conditions, etc. The Proposed Construction Schedule should be in the form of a bar chart.

5.4. Design Analysis (DA). The A-E shall develop a DA that addresses general project parameters, functional and technical requirements, design objectives, design assumptions, and contains calculations applicable to the project’s design.

5.5. Quality Control.

5.5.1. Quality Control Plan. The A-E shall prepare a Quality Control Plan (QCP) which includes the following as a minimum:

http://www.wbdg.org/ccb/browse_org.php?o=70

5.5.1.1. Identification and discussion of all organizational and technical interfaces.

5.5.1.2. Design team members and their areas of responsibility.

5.5.1.3. Team members responsible for checking the design.

5.5.1.4. Team members responsible for checking the electronic files.

5.5.1.5. Independent Technical Review (ITR) team and an explanation of how they will perform their duties.

5.5.1.6. Project Schedule showing key milestones and review periods.

5.5.2. Independent Technical Reviews (ITR). The A-E shall perform an ITR during each phase of design development. These ITRs shall be conducted by qualified engineers (one per discipline) who are not part of the design team and documented in accordance with the requirements contained in Appendix F of ER 1110-2-1150. Formal written comments shall be generated by each member of the ITR team and annotated by designers to indicate the intended corrective action. These corrective actions shall be incorporated into the design during the same phase in which the review is conducted, prior to submission to the Government. Copies of all the annotated ITR review comments and certification statements shall be furnished as an appendix to the Design Documentation Report. ITR certifications shall be certified by one of the firm’s principals or authorized representative.

5.5.3. Quality Assurance. The National Guard will perform a quality assurance review of all A-E work to review that proper criteria, regulations, laws, codes, principles and professional procedures have been used. This review will assess the utilization of clearly justified and valid assumptions that are in accordance with policy. It will also consider resolution of legal, technical and policy review issues.

5.6. Design Documentation Report (DDR). The A-E shall prepare a DDR and update it during each phase of design. ITR comments and certification statements, documentation of QC reviews, and minutes of meetings will be incorporated into the DDR as separate appendices. The DDR shall also contain copies of site visit reports and all records of discussions.

5.7. Engineering Considerations and Instructions (ECI) Report. The A-E shall prepare an Engineering Considerations and Instructions for Field Personnel Report in accordance with Appendix G of ER 1110-2-1150. The purpose of the ECI is to inform field personnel of critical quality control issues that must be addressed during construction. The ECI should also highlight important elements of the design and provide a better understanding of the project’s intended function.

5.8. Not used

5.9. Site Visits, Meetings/Conferences, and Discussions.

5.9.1. Site Visits. The A-E shall visit the project site during the Concept (30%)

Design Phase. The purpose of this visit is to observe and evaluate existing field conditions and to gather supplemental site data necessary for performing the design. A follow-up site visit will be conducted during the Preliminary (65%) Design Phase. The Base Civil Engineer will be notified of these site visits well in advance of their occurrence. Reports summarizing the conditions observed, personnel contacted, and data gathered during the visits shall be prepared and included in the Design Documentation Report.

5.9.1.1. Concept (35%) Design Phase Site Visit. The A-E

representatives as necessary shall participate in this site visit.

5.9.1.2. Preliminary (65%) Design Phase Site Visit. The A-E

representatives as necessary shall participate in this site visit.

5.9.2. Meetings/Conferences. The following is a list of meetings and conferences the A-E shall attend under this task order. The A-E representatives as necessary shall participate in this site visit.

5.9.2.1. The A-E shall take notes and prepare minutes for all meetings and conferences attended during design. Minutes will be prepared in typed form, signed by the A-E Project Manager, and furnished to the Base Civil Engineer within five calendar days after the meeting/conference for concurrence and distribution to attendees.

Copies of all meeting/conference minutes will be included in the Design Documentation Report.

5.9.3. Discussions. The A-E shall provide a written record of all significant discussions and telephone conversations that the firm’s representatives participate in, on matters relative to this project. Copies of these records shall be included in the Design Documentation Report.

5.10. Topographic Surveys. The Government may or may not have performed topographic surveys in the vicinity of this project. If available these surveys shall be provided to the A-E as Government furnished materials. If existing topographical surveys provided by the government are not complete or not reflective of the current topographical conditions the A-E will perform surveys as needed for project design.

5.11. Geotechnical Investigations. The Government may or may not have performed geotechnical subsurface investigations and laboratory testing for this project. If available the results of these investigations shall be provided to the A-E as Government furnished materials. If existing geotechnical investigations provided by the government are not complete the A-E will perform investigations as needed for project design.

5.12. Environmental Investigations and Permits. The Government will conduct investigations to delineate wetlands and identify the habitat of endangered species.

The A-E shall show these environmentally sensitive areas on the civil site drawings, but is not required to obtain any related permits. The Government will prepare applications and perform any agency coordination that is necessary to secure environmental and water quality certification permits.

5.13. Responsibility after Design Completion. The A-E is required to support the ANG should errors or omissions in the documents create problems in bidding or administering the contract for construction. As needed, the A-E will clarify the design intent and correct any errors or omissions in the original documents. The corrections shall be done in a timely manner at no additional cost to the Government. The A-E shall incorporate amendment changes on the original drawings and/or CAD drawings when requested to do so after the bidding process at no extra cost to the Government. Also, during the bidding period, the A-E is required to assist in answering all bidders inquiries pertaining to the design. If clarifications are required, the A-E will prepare the required amendment. The A-E, however, shall not receive or respond to any direct inquiries from bidders. All inquiries or responses shall be through the Contracting Officer.

5.14.A-E Services During Construction. This task order shall include review of construction contractor submittals, on-site inspections, review of value engineering change proposals, review of contractor substitutions, preparation of design modifications, or other similar services during construction.

6. SUBMITTALS AND PERFORMANCE SCHEDULE.

6.1. Distribution of Submittals:

6.2. Government Review and Comment Resolution. The Government will review all submittals identified under this task order. Both parties will discuss these comments, if necessary, and attempt to resolve any unsettled issues that may arise from the review. The time frame for Government review and comment resolution varies however; this process is typically completed within 30 calendar days.

6.3. Performance Periods and Submission Schedules. The performance periods and submission schedules for each phase of design will be determined for each task order issued. Time for reproduction and mailing is inclusive to the stated durations. The A-E may choose to perform work, at its own risk, during the Government review and comment resolution period, however, comments resulting from that review must be incorporated into the design prior to the next submittal.

In the event a subsequent design phase is not authorized, the A-E shall incorporate all available review comments into the design to complete the current phase.

As needed in each Air National Guard Unit

6.4. Concept (35%) Design Phase Submittals.

6.4.1. Quality Control Plan. The A-E shall submit a

Quality Control Plan, for review and approval, 15 calendar days after issuance of Notice to Proceed.

6.4.2. Concept (35%) Design Submittal. The A-E shall

submit the Concept (30%) Design, for review based on the time frame of the individual project task order. This submittal will include drawings, design analysis, a design documentation report, quantity and cost estimates, a bid schedule, an M- CACES construction cost estimate, and other supporting documents.

6.5. Preliminary (65%) Design Phase Submittal. The A-E

shall submit the Preliminary (65%) Design, for review and approval, based upon individual task order requirements. This submittal will include drawings, outline specifications, design analysis, a design documentation report, quantity and cost estimates, a bid schedule, a construction cost estimate, a proposed construction schedule, site plans identifying all right-of-ways (for construction and perpetual operations), a complete order of work clause describing the required sequence of construction operations, and other supporting documents.

6.6. Pre-Final (95%) Design Phase Submittals

6.6.1. Pre-Final (95%) Design Submittal. The A-E

shall submit the Pre-Final (95%) Design, for review and approval, based on the individual project task order. This submittal will include detailed working drawings and specifications necessary for the effective coordination and efficient execution of the construction work.

The Pre-Final (95%) Design shall also include a construction contractor submittal register, design analysis, a design documentation report, quantity and cost estimates, a bid schedule, construction cost estimate, a proposed construction schedule, site plans identifying all right-of-ways (for construction and perpetual operations), and other supporting documents.

6.7. Final (100%) Design Phase Submittals.

6.7.1. Final (100%) Design Submittal. The A-E shall

submit the Final (100%) Design, for review and approval, 45 calendar days after receipt of Pre-Final (95%) Design review comments.

This submittal will include detailed working drawings and specifications necessary for the effective coordination and efficient execution of the construction work. The Final (100%) Design shall also include a construction contractor submittal register, design analysis, a design documentation report, quantity and cost estimates, a bid schedule, construction cost estimate, a proposed construction schedule, site plans identifying all right-of-ways (for construction and perpetual operations), and other supporting documents.

6.7.2. Corrected Final Design Submittal. The A-E

shall submit the Corrected Final Design, for review and approval, 28 calendar days after receipt of Final (100%) Design review comments. This submittal will include the same items that are required for the Final (100%) Design submittal.

6.8. Amended Plans and Specifications. The A-E shall

provide revised plans and specifications, which include all amendment changes, 14 calendar days after bid opening or within 5 days if required for bid question clarification.

6.9. Request for Payment. The A-E shall include a

progress report along with the Payment Estimate – in wide area workflow per the contract for the amount of payment requested. The progress report shall include in narrative form a summary of activities, estimated percentage complete, project schedule evaluation, and problems and recommended solutions.

7. AUTHORIZED CHANGES. The A-E shall accept instructions only from the Contracting Officer or his/her duly appointed representative. However, coordination of routine technical matters with National Guard personnel will be accomplished through the Base Civil Engineer.

8. EXHIBITS.

A: Technical

Instructions (not included) B:

Review

Distribution List

(not included)