Childcare_SOW_-_Jan_2017_v2.docx

Childcare Statement of Work

1. BACKGROUND

This is a non-personal service. The contractor shall, except as specified in this Statement of Work (SOW) as government furnished property or services, provide all qualified personnel, supervision, and any items and services necessary to provide childcare to the Idaho Air National Guard Yellow Ribbon Reintegration Post Deployment Event scheduled for 6-7 January 2017 as defined in this SOW.

2. SCOPE OF WORK

Event time frame is currently scheduled for 8:00am to 4:00pm (registration to start no earlier than 8:00am). Contractor shall provide childcare for - Two (2) rooms to accommodate infants/toddlers (age 6 wks. – 5 yrs.), for 20-25 children each. Due to unknown aged of children, provide staff at the 6 weeks to 12 months age group per section 5 paragraph 1 chart.

3. LICENSING, INSURANCE, AND SAFETY COMPLIANCE REQUIREMENTS

The contractor is required to comply with all local, state, and federal laws regarding licensing and insurance requirements, including any other requirements listed in this section.

3.1 Childcare Services Licensing

1) Contractor shall be licensed and/or certified by the State of Idaho, Ada County or with the City (as required by applicable city law), and have the appropriate number of certified personnel available for each event.

2) Contractor shall provide proof of license and/or certification with quote. Failure to provide proof of licensing or certification will be a disqualifier from award. Contractor must meet the background checks required by DODI 1402.05 Enclosure 6.

3.2 Liability Insurance

Contractor used to support Yellow Ribbon Reintegration Programs must have minimal liability insurance of $300,000 prior to award of a contract (In accordance with Air Force Instruction (AFI) 34-249 Paragraph 2.3.12.2). Proof of liability insurance shall be provided within four days of contract award.

4. LOCAL, STATE AND FEDERAL BACKGROUND INVESTIGATION REQUIREMENTS

1) All expenses for necessary background checks as a condition of this agreement are the burden of the Contractor. The Government is not responsible for any fees related to background checks for the Contractor’s employees.

2) Contractors and Contractor Employees must have favorable FBI finger print background investigations, State Repository Checks for each state listed as current or former residences, and local installation records checks as applicable (In accordance with DODI 1402.05 Enclosure 6 E6.1 & AFI 34-249 4.4.3) prior to beginning work under this agreement.

3) Background investigations must be re-accomplished for all contractors and contract personnel working with children every 5 years.

4) All Contractors and Contractor Employees must sign a statement that they have no history of, conviction of, admission to, or evidence of acts of child abuse, molestation or neglect, and drug or alcohol abuse (In accordance with AFI 34-249, 4.8.4.2).

5) All contractors and contractor employees are required documented annual training on child abuse, identification, prevention, and reporting. Proof of training must be provided to the Idaho Air National Guard contracting office annually (In accordance with AFI 34-249 Attachment 4 Paragraph A4.5.6.5).

6) Copies of completed investigations for all employees will be provided to the Idaho Air National Guard contracting office.

5. STAFF TO CHILD RATIOS

1) Contractors must maintain staff to children ratios in accordance with AFI 34-248 and National Guard Bureau Yellow Ribbon Implementation Guidance:

2) Two adult staff members must be present at all times during child/youth program activities. Children/youths will not be left under the supervision of volunteers, or summer hires/trainees under the age of 18 years of age (In accordance with AFI 34-249 Paragraphs 1.2.4.2 & 1.2.4.3).

3) Should the ratio requirements in AFI 34-248 be revised during the term of this agreement, the requirements of AFI 34-248 shall take precedence over the ratios presented here.

6. SUSPECTED CHILD ABUSE

All cases or suspected cases of child abuse must be reported immediately to Air National Guard Leadership, Air National Guard Director of Psychological Health, and local authorities as outlined in state law.

7. CURRICULUM AND TEACHING EXPERIENCE REQUIREMENTS

The contractor and employees must have experience working with children/youth

8. SPECIFIC TASKS AND REQUIREMENTS FOR YELLOW RIBBON EVENTS

8.1 Personal Appearance, Health, and Hygiene

1) Contractor and their personnel working under this agreement shall practice high standards of personal hygiene and maintain a clean, neat appearance while on duty. Clothing shall be clean and neatly pressed; free from lint, debris, dirt, mud, stains, or other substances; and void of rips, tears, and holes.

2) Contractor personnel shall be free of any contagious diseases, and shall verify room and contents are sanitary before children’s arrival.

8.3 Venue

Contractor must be able to provide on-site childcare services at Primary Yellow Ribbon Reintegration Program location. Location will be in Ada County to be determined by another contract.

8.4 Childcare Services

1) The contractor shall provide childcare to the Idaho Air National Guard Yellow Ribbon Family Services during events for children 6 weeks-5 years.

2) Contractor shall ensure a provider/child ratio according to AFI 34-248 and as outlined in Section 5 of this agreement.

3) Contractor shall provide all personnel, equipment, supplies, and materials necessary to furnish full-time quality childcare.

a) Contractor shall provide all equipment required to care for 0-5 age group, including playpens, baby beds, nap pads, toys, etc.

b) Contractor shall also be responsible for providing personal protective items (i.e. gloves) for its employees.

4) Contractor shall provide all games, toys, music, books, paper, pencils, crayons and other engaging learning activities required for all age groups per section 5 paragraph 1 chart.

8.5 Child Sign-in/Sign-out

Contractor shall ensure all children are accounted for at all times. As a minimum, the Contractor shall implement a sign-in/sign-out procedure. Each child shall be signed in and out of childcare rooms by the child’s parent or legal guardian. The parent or guardian must sign in his/her child upon arrival, and sign his/her child out upon departure. This includes lunch periods as well.

8.6 Liability/Permission Forms

1) Contractor shall ensure all parents of the children sign a liability/permission form, developed and maintained for your facility/care. Contractor must provide copies of this to the Yellow Ribbon Contractor.

2) Liability/Permission forms shall address and solicit parental/guardian permission for the use of medications in emergency circumstances as described in section 8.8 of this agreement.

8.7 Meals

1) All snacks, beverages, and meals are being provided by event venue shall meet nutritional standards and guidelines as prescribed by the State Department of Health and/or United States Department of Agriculture.

2) Contractor shall take into consideration any food allergies identified by a child’s parent/guardian and take all necessary precautions to prevent that child from being served, coming into contact with, or otherwise ingesting those foods which he/she has allergies to. Known food allergies will be identified along with the final head count of children requiring childcare to the maximum extent possible.

8.8 Medical Information and First Aid Kits

1) Contractor shall have first aid kits ready and available at all times. First aid kit contents shall be consistent with applicable law or American National Standard (ANSI) Z308.1-1998, Minimum Requirements for Workplace First-aid Kits, whichever is more comprehensive.

2) Contractor employees shall be certified and current in lifesaving techniques, including:

a) Cardio-Pulmonary Resuscitation (CPR) for infants, pediatrics, and adults

b) Techniques for clearing blocked airways and choking

3) Contractor shall not give any medications (including prescription or non-prescription), unless all of the following criteria are met:

a) The parent has indicated consent on the liability/permission form (see Section 8.6).

b) The medication has been provided by the parent/guardian.

c) The necessity of a medical emergency requires the administration of the medication (i.e. during asthma attack, allergic reaction to bee sting, etc.).

8.9 Contact Information

1) Contractor employees’ at the childcare site must have access to working telephones that are capable of both receiving inbound and making outbound calls at all times throughout the Yellow Ribbon Event.

2) Phone numbers shall be exchanged between contractor and Yellow Ribbon staff in case of emergency.

8.10 Compliance Inspections

The base contracting office reserves the right to conduct an inspection for compliance with this agreement without notice to the contractor. This includes providing unrestricted access to facilities or records as they pertain to this agreement.

8.12 Travel Expenses

Contractor shall be responsible for any/all travel expenses (overnight rooms, meals, etc.) incurred by the contractor’s employees.

9. DEFINITIONS

1) CONTRACTING OFFICER: A person duly appointed with the authority to enter into, administer, and or/terminate contracts and make related determinations and findings on behalf of the government.

2) QUALITY CONTROL: Those actions taken by the contractor to control the services provided to ensure they meet the requirements of this agreement.

3) QUALITY ASSESSMENT AND IMPROVEMENT: Those actions taken by the government to check services to determine that they meet the requirements of this agreement.

4) YELLOW RIBBON EVENT COORDINATOR: Personnel employed or contracted by the Idaho Air National Guard to coordinate and implement the Yellow Ribbon Reintegration Program.

10. APPLICABLE REGULATIONS AND MANUALS

1) Acquisition regulations sited, may be reviewed using the following website address: http://farsite.hill.af.mil. Air Force publication may be reviewed using the following website address: http://www.e-publishing.af.mil/. DODI 1402.05 is attached.

2) Offeror must be registered in the System for Award Management (SAM) prior to contract award. If the Offeror is not registered in SAM, it may do so through the SAM website at http://sam.gov.

3) Contractor must provide Federal Tax ID #, DUNS number, and CAGE code on their quote.

4) Contractor shall provide a Letter of Sustainability for Employment from State Department of Health for each and every individual. This information should be sent with quote.

5) Should any supplement, amendment, or change cause a change in the scope of the performance within the meaning of the Changes clause, it will not be implemented by the contractor unless or until a modification is issued by the contracting officer.