YR_Post_1_T_SOW.docx

STATEMENT OF WORK

FOR

YELLOW RIBBON EVENT – IDAHO AIR NATIONAL GUARD

31 October 2016

TABLE OF CONTENTS

SECTION I Background

SECTION II Scope of Work

SECTION III Performance Requirements

SECTION IV Government Furnished Property & Services

APPENDIX A Applicable Publications

I. BACKGROUND

1. The contractor shall, except as specified in this Statement of Work (SOW) as government furnished property or services, provide all personnel, supervision, and any items and services necessary to provide catered meals, lodging and meeting rooms to the 124 FW, Idaho Air National Guard, for the Yellow Ribbon Events scheduled for 7-8 January 2017 as defined in this SOW.

II. SCOPE OF WORK

1. Event time frame is currently scheduled for 8:00am to 4:00pm (registration to start no earlier than 8:00am). Contractor shall provide the following:

a. Meeting/Breakout/Childcare Rooms for Yellow Ribbon Event briefings. Rooms shall include round tables able to seat 8 individuals comfortably, and chairs (cushioned); required room sizes are as follows:

1. One (1) large room/area (or combination of rooms) able to accommodate approximately 300-325 people. Utilized for large group presentations, breakfast to start @ 8:00am, and will end at approximately 9:00am. Lunch to start @12:00pm, and will end at approximately 12:50pm.

2. Four (4) room to accommodate approximately 65-75 people. Utilized for breakout training (can utilize be the large room/area that will be used for large group presentation).

3. One (1) room for teen training (age 13-18), to accommodate 30-45 teens.

4. One (1) room for pre-teen training (age 9-12), to accommodate 30-45 children.

5. Two (2) room for happy kids training (age 5-8), to accommodate 30-45 children.

6. Two (2) room to accommodate childcare, for 20-25 children each. Access to sink and close proximately to bathroom is preferred.

b. Meeting room facilities to include:

1. Audio/Visual (A/V) equipment, to include:

a. 7 Screens

b. Projector cart

c. Projector

d. Computer, and accessories (e.g. mouse)

e. Sound

f. Wireless mic lapels

2. Technical support (throughout entire event; initial set-up)

c. Event will also require twelve (15-20) conference style tables, with skirting (for registration – 2 tables; and exhibit purposes – 13-17 tables); locations will be determined.

d. Meals provided for approximately 350-375 adults/teens, 50-75 children (0-12).

1. Breakfast (Buffet style at least 2 lines) to include Muffins, seasonal fruit, bagels with assorted cream, cheese, butter, and preserves, juice, coffee, water, etc.

2. Lunch (Buffet style; at least 2 tables/4 lines) to include: choice of 3 entrees, vegetables, starches, salad, and assorted deserts; to also include drinks and associated table services. Specific menu, based off of proposed choices, will be determined by event POC. Serving timeframe shall be from 12:00am – 1:00pm.

e. Mid-afternoon snacks, to include assortment of brownies, cookies, etc. for 375-400 adults/children. Items to be made available at approximately 1:45am.

f. Mid-afternoon snack to include goldfish, slice bananas/apples, etc. for approximately 50 childcare children.

2. Contractor will furnish all food items, cooked, and delivered to the areas identified by catering manager at designated times in accordance with this SOW.

3. Contractor shall provide full service catering to include setting up, plates, napkins, silverware, glasses/cups, clean up equipment to keep food hot/cold and removal of all trash.

4. Contractor shall have all food items delivered and available on site no later than 8:00am, and available until 9:00am for breakfast and 12:00 am, and be available until 1:00pm for lunch.

5. Contractor shall provide a coffee “bar” and variety of drinks (sodas), iced tea and water to be available all day and replenished (up to 8 hours) as necessary.

6. Contractor shall provide all condiments (sugar, cream, sweetener, etc.).

III. PERFORMANCE REQUIREMENTS

1. Contractor Management. The contractor shall provide an on-site contract manager who shall be responsible for the performance of the work. The name of this person, and an alternate(s), who shall act for the contractor when the manager is absent, shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to the operation of this contract. The contract manager or alternate shall be available at all times to meet with government personnel designated by the contracting officer to discuss problem areas. The contract manager and alternate(s) must be able to read, write, speak, and understand English. The positions shall at no time be vacant.

2. Conduct. Contractor employees shall not access any area that is not pertinent or necessary to the fulfillment of their duties in accomplishing this contract. Contractor employees are to adhere to all instructions and warnings, communicated or posted, in regards to their work area and the facilities that occupy this area.

3. Inspections. Contractor performance shall be inspected by the Quality Assurance Evaluator (QAE) for contract compliance.

a. Other Authorized Observers. Government personnel, other than QAEs and contracting officers, may observe the contractor operations. However, these personnel may not conduct quality assurance inspections or interfere with employee performance.

4. PERFORMANCE OBJECTIVES SUMMARY

4. GOVERNMENT-FURNISHED PROPERTY AND SERVICES.

1. Government Furnished Property: The government will provide all amenities and equipment related to Childcare to be provided in. Should the vendor have any specific equipment or material requirements that they deem to be necessary, but are not able to provide, these need to be identified in initial proposal submitted for this requirement.

2. Services: None identified at this time.

5. GENERAL INFORMATION

a. Coordination: The Contracting Officer’s Representative (COR/QAE) will represent the government as point of contact for this requirement, and will be on-site for the duration of the requirement.

IV. GOVERNMENT-FURNISHED PROPERTY AND SERVICES. The government will not be providing any facilities or services.

APPENDIX A

APPLICABLE PUBLICATIONS

1. General. Publications that apply to the SOW are listed below. The contractor is obligated to follow those publications to the extent specified in other sections of this SOW. The contractor shall be guided by those publications to the extent necessary to accomplish requirements in this SOW. The government shall provide all required publications listed.

2. Supplements, amendments and/or replacements to listed publications from any organizational level may be issued during the life of the contract. The contractor shall implement changes and notify the CO in writing of such change. If such change alters the magnitude of work, the contractor shall provide a proposal for a change in the contract price to the CO within 30 calendar days.

DEPARTMENT OF DEFENSE and AIR FORCE PUBLICATIONS:

Change 1

OTHER DIRECTIVES:

US Dept. of Labor – wage rate determinations applicable to this requirement US Department of Health and Human Services FOOD CODE National Fire Protection Association (NFPA) – codes and regulations applicable to facility fire safety Occupational Safety and Health Administration (OSHA) – applicable codes and regulations